Defence Online

Type of document: Contract Notice
Country: United Kingdom

1. Title: DOMESTIC AND INTERNATIONAL OFFICE RELOCATION SERVICES – EXPORTING OPPORTUNITY
2. Awarding Authority: Secretary of State for Business, Innovation & Skills acting on behalf of UK Trade & Investment (UKTI), GB. Web:
3. Contract type: Service contract
4. Description: Opportunity type NATO
Industry Defence
Procure office relocation services anywhere in NATO member nations.
The aim of the prospective contract is to procure office relocation services anywhere in NATO member nations and occur both across different NATO compounds (moves from one site to another) and within NATO compounds (intra-site moves).
Office relocations will occur throughout execution of the prospective contract in different general procurement shared services user entities, as needed.
While mostly standard relocation services shall be required, the contractor understands that the relocations will have different specific requirements and complexity levels, in particular with regard to current location and destination within a NATO compound or across different NATO compounds.
The contractor shall:
achieve a cost effective, low risk, safe and secure physical move of NATO assets from their current location to their destination location
complete the physical move in the allocated timeframe, in order to minimize cost, inconvenience and disruption
apply relevant industry leading practices associated with move performance, pace, quality and reporting
provide reliable and competitively priced move services, in accordance with the corporate objectives
accommodate a flexible move execution to adapt to unanticipated schedule or move sequence changes. Move activities may need to be rescheduled with short notice
secure the trained, dedicated staffing resources, specialized equipment and management capabilities required to coordinate and execute the moves
ensure minimum disruption and inconveniences to NATO. NATO activities must remain fully operational throughout the move process. The purchaser will have no tolerance for delayed move periods or poorly orchestrated move activities which unduly impact day-to- day business
perform the relocation activities in line with the purchaser’s requirements and expected level of quality. Relocations will be highly visible. Consequently, unanticipated and unexplained schedule or changes will be broadly examined. In order to manage this risk, the contractor will need to incorporate contracting flexibility to provide for orderly changes while maintaining an emphasis on performance and timeliness
understand and comply at all times with applicable NATO safety and security policy and sites regulations
ensure that appropriate measures are put in place to make sure that materiel and equipment shall not be tampered with. Materiel being transported, even if not classified, must be safeguarded when in transit or when stored
pay due care and attention to avoid any damage to the old and new buildings as well as to the transported assets
ensure prompt handling and resolution of complaints. The Contractor shall offer rapid, amicable and effective solutions
ensure that all the transported assets included in the inventory list are effectively delivered and prepared for verification and inspection at the destination location
ensure an efficient coordination, knowledge sharing and knowledge transfer among contractor personnel, in particular with respect to disassembly and subsequent reassembly of assets and furniture
follow a project management methodology and employ appropriate mechanisms to monitor and report on progress, manage risks and assure the constant delivery of high quality services and deliverables in accordance with the requirements and objectives.
The majority of the office relocations should take place across or within the following three countries: Belgium, Luxembourg and Netherlands but relocations could occur in any NATO member nation.
National authorities are advised that the IFB package is anticipated to be NATO unclassifiedThe successful Bidder will be required to handle and store classified information up to the level of NATO secret. In addition, contractor personnel will be required to work in class I security areas, and therefore, access can only be permitted to cleared individuals. Only companies maintaining such cleared facilities and the appropriate personnel clearances will be able to perform the resulting contract.
5. CPV Code(s): 98392000
6. NUTS code(s): UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, UKK, UKL, UKM, UKN
7. Main site or location of works, main place of delivery or main place of performance: NATO
8. Reference attributed by awarding authority: Not provided.
9. Estimated value of requirement: Not provided.
10. Opportunity closing date 12.2.2023 (00:00:00).
11. Address to which they must be sent: For further information regarding the above contract notice please visit:
12. Other information: TKR-2023120-EX-1534428