Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-035988/EN)
Nature of contract: Service contract
Procedure: Negotiated without a call for competition
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence
Postal address: Building B15, MoD Donnington
Town: Telford
Postal code: TF2 8JT
Country: United Kingdom
Email: IRMProcurementRepairTeam@babcockinternational.com
Internet address(es):
Main address: www.contracts.mod.uk

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Repair and Refurbishment of Optical Electrical and Electronic Components and Associated Assemblies.

Reference number: IRM21/7570
II.1.2) Main CPV code: 50660000
II.1.3) Type of contract Services
II.1.4) Short Description:
Babcock Land Defence Limited, acting as agent to the UK Ministry of Defence, intends to negotiate a Single Source Contract with Ultra Precision Control Systems with a duration of 7 years for the Repair and Refurbishment of Optical Electrical and Electronic Components and Associated Assemblies
Cyber Risk Profile for the requirement is advised as ‘very low’.
Risk Assessment Reference number is 758401393
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:3900000.00
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
Babcock Land Defence Limited, acting as agent to the UK Ministry of Defence, intends to negotiate a Single Source Contract with Ultra Precision Control Systems for the Repair and Refurbishment of Optical Electrical and Electronic Components and Associated Assemblies.
It is considered that this contract placement can be placed using the Negotiated Procedure Without Prior Publication pursuant to Regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 for technical reasons because;
a. Ultra Precision Control Systems, who are the original equipment manufacturer and the Design Authority hold all design drawings/information, technical specifications and technical expertise and Special Tooling and Test Equipment required.
b. Due to the interoperability requirements of the equipment, the repair and refurbishment cannot be undertaken without access to the OEM and Design Authority technical documentation, which is not available to third parties, no other party at this current time would be able to support this requirement.

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without publication of a contract notice(in accordance with Article 28 of Directive 2009/81/EU)
IV.1.3) Information about framework agreement
The procurement involves the establishment of a framework agreement
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: IRM21/7570
Title: Repair and Refurbishment of Optical Electrical and Electronic Components and Associated Assemblies.

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2022-12-19
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Ultra Precision Control Systems
Town: Cheltenham
Country: United Kingdom
Nuts code:
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices
V.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties

Section VI: Complementary information
VI.3) Additional information:
This notice is not a request for expressions of interest so please do not apply to be invited to tender. This notice advises that UK Ministry of Defence is to negotiate a single source 7 year framework agreement with the named supplier and this notice is published for reasons of transparency only.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Babcock Land Defence Limited
Town: Telford
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2022-12-20

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without publication of a call for competition in accordance with
Article 28 of Directive 2009/81/EU

The products involved are manufactured purely for the purpose of research, experiment,study or development under the conditions
stated in the directive(for services and supplies only)
The works, supplies or services can be provided only by a particular economic operator for the following reason:
absence of competition for technical reasons

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
Babcock Land Defence Limited, acting as agent to the UK Ministry of Defence, intends to negotiate a Single Source Contract with Ultra Precision Control Systems for the Repair and Refurbishment of Optical Electrical and Electronic Components and Associated Assemblies.
It is considered that this contract placement can be placed using the Negotiated Procedure Without Prior Publication pursuant to Regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 for technical reasons because;
a. Ultra Precision Control Systems, who are the original equipment manufacturer and the Design Authority hold all design drawings/information, technical specifications and technical expertise and Special Tooling and Test Equipment required.
b. Due to the interoperability requirements of the equipment, the repair and refurbishment cannot be undertaken without access to the OEM and Design Authority technical documentation, which is not available to third parties, no other party at this current time would be able to support this requirement.
This notice is not a request for expressions of interest so please do not apply to be invited to tender. This notice advises that UK Ministry of Defence is to negotiate a single source 7 year framework agreement with the named supplier and this notice is published for reasons of transparency only.