Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-014885/EN)
Nature of contract: Supply contract
Procedure: Not applicable
Type of bid required: Not applicable

Prior information notice without call for competition
Supplies

This notice is for prior information only
Section I: Contracting authority
I.1) Name and addresses
Official name: Scottish Prison Service
Postal address: Calton House, 5 Redheughs Rigg
Town: Edinburgh
Postal code: EH12 9HW
Country: United Kingdom
Contact Person: Catharine Dempsey
Email: catharine.dempsey@sps.pnn.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
Additional information can be obtained from:
the above mentioned address
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Public order and saftey

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: 02036 SPS Integrated HR Transformation

Reference number: 02036
II.1.2) Main CPV code: 48450000
II.1.3) Type of contract: Supplies
II.1.4) Short Description:
The Scottish Government have made a clear commitment to moving to cloud-based systems with advanced levels of resilience and security. This requirement is echoed by the SPS, who have set out within its digital strategy and corporate outcomes a commitment to modernise appropriate systems. This project forms part of a wider programme of change to establish a high impact HR function that will be a key enabler for the achievement of strategic outcomes.
The SPS overall aim is to procure new HR software and Professional Services for the replacement and configuration of new HR, Payroll and Recruitment software . We will also enter into a Software as a Service (SaaS) agreement for software delivery and licensing in which software is accessed online via a subscription, rather than bought and installed on individual computers.
The three HR applications in the project scope are:
-Core HR including Time and Attendance / Roster Management Module
-Payroll; and
-Recruitment
The SPS intend to move forward with a single supplier contract, either with a fully integrated system or a supplier with an established third party arrangement in place that offers an already established interface between HR/Payroll and Recruitment.
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description:
II.2.3) Place of performance
Nuts code:
Main site or place of performance:
The SPS operates 13 Establishments across Scotland. In addition, a college, a central store and an administrative headquarters to support the operations.

II.2.4) Description of the procurement
The SPS shall commence this procurement process in good faith and with the intention of awarding a contract. The procurement will follow the Restricted Procedure. Following publication of this Prior Information Notice (PIN) a Contract Notice will be issued including a Single Procurement Document (SPD) which will be made available to bidders, along with SPS’s supporting guidance document.
Tender responses will then be evaluated by SPS.
Following the evaluation of the SPD, shortlisted bidders will be provided with an Invitation to Tender (ITT). The ITT will be published by SPS and will be made available to bidders via the Public Contract Scotland Tender (PCS-T) portal, an e-Tendering System which can be accessed via the Public Contracts Scotland (PCS) website.
Supplier shall note that all documentation, including the SPD, is only available in electronic form and can be accessed via your web browser.
Bidders are required to complete the Online Qualification and Technical SPD (Scotland) Questionnaire on PCS-T.
II.2.5) Award criteria

II.3) Estimated date of publication of contract notice:2022-06-20
Section IV: Procedure
IV.1) Description
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section VI: Complementary information
VI.2) Information about electronic workflows
VI.3) Additional information:
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at
(SC Ref:694080)

VI.5) Date of dispatch of this notice:2022-05-27