Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2021/S 000-029519/EN)
Nature of contract:
Procedure: Not applicable

Contract notice

Section I: Contracting authority
I.1) Name addresses and contact point(s):
Ministry of Defence
Air Commercial, RAF High Wycombe
Naphill
Postal code: HP14 4UE
United Kingdom
Contact points(s): Gillian Fairman
For the attention of: Gillian Fairman
Email: Gillian.Fairman642@mod.gov.uk
Internet Address(es):
General address of the contracting authority: www.contracts.mod.uk
Address of the buyer profile: www.contracts.mod.uk
Electronic access to information: www.contracts.mod.uk
Electronic submission of tenders and requests to participate: www.contracts.mod.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2) Type of the contracting authority:
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3) Main activity:
Defence
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity: 701945451 – Medium to fast speed Operational Readiness Training (ORT) aerial support service
II.1.2) Type of contract and location of works, place of delivery or of performance:
Services
Service category No 20: Supporting and auxiliary transport services
Main site or location of works, place of delivery or of performance: United Kingdom
Nuts code:
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4) Information on framework agreement
II.1.5) Short description of the specific contract:
The Authority is seeking to procure a medium to fast speed Operational Readiness Training (ORT) aerial support service, to enable interim Red Air aggressor training for the RAF. This service will need to include Air-to-Air, Target, Threat Simulation and Mission Augmentation training. This is an urgent requirement, and an interim contract is being sought to meet this.
Further details on the requirement are available in the ‘701945451-Full description of the procurement’ document attached to the Defence Sourcing Portal opportunity – this is available at www.contracts.mod.uk/

II.1.6) Common procurement vocabulary (CPV): 80650000,
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA):
II.1.8) Lots:
The contract is divided into lots: No
II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
The service will be required to meet the following mandatory technical requirements:
• Delivery of an estimated 2000 flying hours (per annum, including transit time) with a maximum of 4 simultaneous sortie rate and up to 12 sorties daily in a 15-hour flying window. The flying window will need to be a flexible window, to meet customer demand.
• Aircraft must deliver sustainable Air Vehicle Availability (AVA) across an indicative performance window, with aircraft and avionics available consistently throughout the day.
• An Air Safety Management System, or equivalent, is required for the aircraft.
• CAA or MAA accreditation for the proposed aircraft and activities, with aircraft ready to commence operations in early Summer 2022. There is no ability for MOD to actively assist with the accreditation process; the expectation is that the registration is already complete or in progress.
• Available to commence contract activities from a UK base within a 30-minute transit time to D323 North Sea training complex. Suppliers will be required to source their own basing and infrastructure solution.
• Operations able to commence Summer 2022.
• The aircraft proposed must be equipped with air-to-air radar, radar warning equipment. The radar will require:
o A Pulse-Doppler (PD) system in the frequency band around 9.9 GHz, and capable of Low, Medium and High Pulse Repetition Frequency (PRF), that is detectable as a radar and excites Combat Air platform mission data systems.
o Radar Warning Receiver (RWR)/Radar Warning Equipment (RWE) capable of receiving within the 2-18 GHz frequency band.
o TSPI Data Device capable of providing TSPI data, downloadable within 60 minutes of landing, to enable post-mission debriefing.
• Aircraft must be able to meet the performance envelope detailed in the ‘701945451-Full description of the procurement’ document on the Defence Sourcing Portal, available here – www.contracts.mod.uk/
The scope of this requirement includes three, one year options to extend.
Estimated value excluding VAT:
100000000.00 GBP
II.2.2) Information about options:
Options: yes
3 x 1 year options
II.2.3) Information about renewals:
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
The Authority reserves the right to ask for an indemnity, (parent company) guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be released at ITN stage.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Due to its security classification, this project falls within Regulation 6(3A) of the Defence and Security Public Contract Regulations which permits the Authority to protect its essential security by refraining from supplying information in a procurement process which would be contrary to its essential security interests. Therefore, this contract and tender process is restricted to UK-registered companies intent on directly delivering the contract and that can restrict access to classified information to personnel that are UK nationals with the appropriate security clearances. Contracting models where non-UK registered companies would be involved as a key subcontractor to deliver this contract, will not be considered. The Pre-Qualification Questionnaire (PQQ) contains further details on the evidence suppliers will be required to provide to meet the Authority’s security requirements.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
– Browse to the eSourcing Portal
– Click the “Click here to register” link
– Accept the terms and conditions and click “continue”
– Enter your correct business and user details
– Note the username you chose and click “Save” when complete
– You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
– Login to the portal with the username/password
– Click the “PQQs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
– Click on the relevant PQQ to access the content.
– Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
– This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
– Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
– You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
– Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
– There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2) Economic and financial ability
The Authority will assess the economic and financial capacity of all prospective suppliers during the PQQ. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. An independent financial assessment obtained from a reputable credit rating organisation may be utilised. At least 2 years audited accounts (if available)/equivalent must be submitted as part of the PQQ response. The Authority may request further information.
Minimum level(s) of standards possibly required:
The Authority will assess the economic and financial capacity of all prospective suppliers during the PQQ. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. An independent financial assessment obtained from a reputable credit rating organisation may be utilised. At least 2 years audited accounts (if available)/equivalent must be submitted as part of the PQQ response. The Authority may request further information.
Criteria detailed in PQQ at www.contracts.mod.uk/

III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Criteria detailed in PQQ at www.contracts.mod.uk/
Minimum level(s) of standards possibly required: Criteria detailed in PQQ at www.contracts.mod.uk/
III.2.4) Information about reserved contracts
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession:
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Negotiated
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number: 2 and maximum number 3
IV.1.3) Reduction of the number of operators during the negotiation or dialogue
IV.2) Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2) Information about electronic auction

IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority/entity
701945451
IV.3.2) Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU:2021/S 000-027263of29.10.2021
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

9
12
2021
17:00

Payable documents: Yes
IV.3.4) Time limit for receipt of tenders or requests to participate
13.12.2021 – 23:55
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
4.1.2022
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender
In days:
IV.3.8) Conditions for opening of tenders

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
The Contracting Authority intends to use e-Tendering system Defence Sourcing Portal (DSP), in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
Capability to meet the requirements will be assessed through the Pre-Qualification Questionnaire (PQQ) which is available at the above link.
All questions within the PQQ will be scored on a pass/fail basis and respondents will be required to provide evidence as part of their answers to the PQQ questions. The decision to accept or reject evidence will be solely the responsibility of the authority, based on the Authority’s reasonable opinion of the information supplied. The Authority reserves the right to fail any aspect where, in its reasonable opinion, the evidence/information supplied is unsuitable.
The Authority reserves the right to reject any submissions that do not demonstrate sufficient capability and/or capacity to deliver the advertised requirement. Failure of any pass/fail element will result in the prospective supplier not being brought forward to the ITN stage.
Details of the evaluation criteria and methodology used for contract award will be set out in the initial tender.
To express interest in this procurement please complete the Pre-Qualification Questionnaire (PQQ) via the Defence Sourcing Portal (DSP) www.contracts.mod.uk
The Authority is willing to consider supporting any contractor by signing end user agreements or any other relevant paperwork that may assist that contractor with laying the groundwork or otherwise preparing for this contract.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures:
Air Commercial High Wycombe
Naphill
Postal code: HP14 4UE
United Kingdom
VI.5) Date of dispatch of this notice:
26.11.2021