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Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2021/S 000-025644/EN)
Nature of contract: Service contract
Procedure: Not applicable

Modification of a contract/concession during its term
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence
Postal address: Kentigern House
Town: Glasgow
Postal code: G2 8EX
Country: United Kingdom
Email: [email protected]
Internet address(es):
Main address: www.mod.gov.uk

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: For the Provision of Apprenticeship Training and Related Services
II.1.2) Main CPV code: 79632000
II.1.3) Type of contract: Services
II.2) Description
II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement at the time of conclusion of the contract
The Authority (Ministry of Defence) has a requirement to provide Apprentice Training and Associated Services and is under scrutiny to ensure they provide value for money to support delivery of excellent public services which align to strategic goals and core business. Apprentices are vital in developing the capability and productivity of our workforce, now and in the future. The Authority wants to create opportunities for individuals from diverse backgrounds to gain work-related skills and nationally recognised qualifications through structured, work-based training programmes with most of the training ‘on the job’. The remaining ‘off the job’ training will be provided by a training provider (Supplier). Apprenticeships will follow either a framework or a standard (noting that all English apprenticeships moved to standards in 2020).
II.2.7) Duration of the contract,framework agreement,dynamic purchasing system or concession
Start:2021-10-24
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section V: Award of contract/concession
Contract No: HOCS2b/00016/3
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2021-10-13
V.2.2) Information about tenders
V.2.4) Information on value of the contract/lot/concession(at the time of conclusion of the contract;excluding VAT)

Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Official name: Head Office Commercial Services
Postal address: Kentigern House
Town: Glasgow
Postal code: G2 8EX
Country: United Kingdom

VI.4.2) Body responsible for mediation procedures
Official name: Head Office Commercial Services
Postal address: Kentigern House
Town: Glasgow
Postal code: G2 8EX
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2021-10-13

Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code: 79632000
VII.1.3) Place of performance
Nuts code:
VII.1.4) Description of the procurement:
The Authority (Ministry of Defence) has a requirement to provide Apprentice Training and Associated Services and is under scrutiny to ensure they provide value for money to support delivery of excellent public services which align to strategic goals and core business. Apprentices are vital in developing the capability and productivity of our workforce, now and in the future. The Authority wants to create opportunities for individuals from diverse backgrounds to gain work-related skills and nationally recognised qualifications through structured, work-based training programmes with most of the training ‘on the job’. The remaining ‘off the job’ training will be provided by a training provider (Supplier). Apprenticeships will follow either a framework or a standard (noting that all English apprenticeships moved to standards in 2020).
VII.1.5) Duration of the contract,framework agreement,dynamic purchasing system or concession
Start:2021-10-24
VII.1.6) Information on value of the contract/lot/concession(excluding VAT)
VII.2) Information about modifications VII.2.1) Description of the modifications
Nature and extent of the modifications(with indication of possible earlier changes to the contract):
This existing Contract has been extended for two years until October 2023 under Regulation 72(b)(ii).
This to facilitate the creation of a category strategy for apprenticeships to enable the assurance of best value for money and provision of fit for purpose arrangements that support the growth in this area of expenditure. The MOD has adopted a category management approach as part of the delivery of its commercial approach to enabling best value to be delivered in its areas of commercial activity. Apprenticeships is one of those and is part of a broader people resource overarching category. The work on the strategy has been prioritised and is scheduled for completion by Spring 2022. For this reason, MOD is simply not in a position to conduct a competitive tendering exercise at the moment, and will not be until the complete requirement has been fully scoped. To attempt to conduct a competitive tendering exercise at this time would not only thus be impracticable but would also mean that any consequent competitive procurement exercise would result in contracts that did not provide the full range of requirements required, offered disadvantageous terms to all bidders and crucially, would not provide the Authority with Best Value For Money. It very likely also, as has happened previously, that this would lead to a lack of engagement from the suppliers on any particular pan Government framework through which we intended to procure. However, in order to ensure that apprentices can still be onboarded until new contracts can be put in place, it is necessary to extend the current contract for a maximum of 2 years. The Contract however, can be terminated at any time during that period.
It should be noted that the Cabinet Office is in the process of putting in place a new contract for the provision of apprenticeships that will be available to all government departments. This is due to be in place later this Autumn but will not be in place at the point at which the current Contract expires and while this CO option will be considered as part of the development of the new category strategy, not extending the current contract would result in there being no provision available under which to provide apprenticeships to the MOD in the areas covered. To proceed with a competitive procurement at this juncture will not only cover only a partial, and possibly scanty, part of the overall requirement but would also prevent potential bidders from gaining a perspective of the complete requirement and would also, in not providing Best Value For Money, most probably create a substantial duplication of costs and certainly considerable inconvenience on the part of MOD.
This extension has therefore been placed to accommodate additional services by the original contractor, which have become necessary but were not included in the initial procurement, because a change of contractor cannot be made for economic or technical reasons in that MOD is not yet able to finalised it’s future category management strategy and therefore, undertake a new competitive procurement process and to do other than extend the existing Contract, would cause significant inconvenience or substantial duplication of costs for the contracting authority in that it would have no provider for these apprenticeships for the foreseeable future.
This extension/modification does not exceed 50% of the original contract value.

VII.2.2) Reasons for modification
Need for additional works,services or supplies by the original contractor/concessionaire (Art.43(1)(b)
of Directive 2014/23/EU, Art.72(1)(b) of Directive 2014/24/EU, Art.89(1)(b) of Directive 2014/25/EU)
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a
change of contractor:
Please see VII.2.1 (Description of the modifications).

VII.2.3) Increase in price


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