Defence Online

Type of document: Contract Notice
Country: United Kingdom

1. Title: SDO RESET – PRE-EMPTIVE EVENT MANAGEMENT PROJECT CONTROLS
2. Awarding Authority: Ministry of Defence; Defence Digital, GB. Web:
3. Contract type: Service contract
4. Description: PC lead supports the PM with delivery of a move to pre-emptive Event Management, involving procurement of event management tooling licences and support, securing MOD supplier event management data, and overseeing phased roll-out. The project forms part of the SDO Reset Programme provides capability enhancement benefits to the OSM Programme.
5. CPV Code(s): 72000000, 72200000, 72220000, 72263000
6. NUTS code(s): UKK, UKK1, UKK15
7. Main site or location of works, main place of delivery or main place of performance: South West England
Address where the work will take place Defence Digital, Building 405, Spur E1 Westwells Road, MOD Corsham, SN13 9NR
8. Reference attributed by awarding authority: DD/IT/SVCS/018
9. Estimated value of requirement: Maximum day rate £700 Ex VAT (no T&S expected)
10. Closing date for applications 14.4.2021 (23:59).
11. Address to which they must be sent: For further information regarding the above contract notice please visit
12. Other information: Deadline for asking questions Wednesday 7 April 2021 at 11:59pm GMT
Latest start date Saturday 1 May 2021
Expected contract length 11 Months.(only first 3 months funded), option to extend for further 12 months
About the work
Early market engagement
Who the specialist will work with Civilian, Military and contractors within the Operational Service Management (OSM) Programme and SDO Reset Programme (which is providing the funding). Also, other stakeholders across Defence, including Service Management Integrated Technical Solutions (SMITS) Team which provides data collection and exploitation for the MOD Global Operations and Security Control Centre (GOSCC). Specifically, the specialist will work as part of a workstream within the OSM Tooling Project, part of the wider OSM Programme.
What the specialist will work on The specialist will provide Project Controls, supporting the Project Manager to deliver the move to adopt a pre-emptive posture for IT incident prevention, faster resolution and a significant uplift in our ability to ‘discover’ events taking place on MOD IT infrastructure. The specialist will produce/maintain key project artefacts, including a project schedule, risk/opportunity register, monthly progress reports and project risk/opportunity exploitation plans. The specialist will ensure project artefacts, particularly risk register, schedule and cost model, are reconciled, and integrate into Programme-wide artefacts
Working arrangements The team will be based at MoD Corsham but, due to COVID, most activity will be carried out remotely and the specialist will be expected to work remotely. There will be occasions when the specialist will need to visit Corsham, for collection/return of passes, laptops, etc. and for specific meetings/workshops.
Security clearance SC (as a minimum) must be in place prior to the contract starting due to the projects the specialist is required to work with. Clearances must remain valid for the duration of the contract.
Additional information
Additional terms and conditions
Skills and experience
Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
Demonstrate, with evidence, your specialist’s experience of providing a project controls capability aligned to the APM BOK 7 methodology.
Demonstrate, with evidence, your specialist’s experience of developing and implementing Project: Work Breakdown Structures (WBS), Product Breakdown Structures (PBS) and Organisational Breakdown (OBS) structures
Demonstrate, with evidence, your specialist’s experience of developing and maintaining a detailed MS Project schedule from defined WBS, PBS and OBS structures.
Demonstrate, with evidence, your specialist’s experience of Identifying and assessing risks andopportunities to establish a risk and opportunity register, and the management of that register.
Demonstrate, with evidence, your specialist’s experience of the development and implementation of mitigation plans against identified risks.
Demonstrate, with evidence, your specialist’s experience of the integration of risks with the project schedule and financial Forecast of Outturn to ensure a coherent risk picture.
Demonstrate, with evidence, your specialist’s experience of developing and managing a detailed MS Project schedule from a defined work breakdown structure.
Demonstrate, with evidence, your specialist’s experience of managing a Cost Model, specifically ensuring a coherent picture of risk and delivery profile with the separate risk register and schedule.
Demonstrate, with evidence, your specialist’s experience of working within a programme Governance structure, meeting reporting obligations and escalating risks and issues as appropriate making clear recommendations for resolution.
Nice-to-have skills and experience
Demonstrate, with evidence, your specialist’s experience of successful Project Controls support to UK MOD projects or UK Government projects
Demonstrate, with evidence, your specialist’s experience of using the MOD risk management ARM tool.
Demonstrate, with evidence, your specialist’s experience of using MOD dependency management ADAM tool.
Demonstrate, with evidence, your specialist’s experience of managing projects involving ITIL processes, including Event Management
Demonstrate, with evidence, your specialist’s experience of using the UK MOD ‘JAMES’ Cost Model.
How suppliers will be evaluated
All suppliers will be asked to provide a work history.
How many specialists to evaluate 3
Cultural fit criteria
Describe how you will work constructively and effectively within a team made up of suppliers / contractors from different organisations, civil servants and military personnel
Describe how you will provide support in a constructive, collaborative and insightful manner, without “laying down the law” within our programme
Describe how you will provide support, where appropriate, coaching and mentoring to members of our Team
Additional assessment methods Interview
Evaluation weighting
Technical competence
70%
Cultural fit
10%
Price
20%
Questions asked by suppliers
What is the IR35 status of this role? IR35 rules will apply What does the contract duration of “11 months (only first three months c0
urrently funded)” mean? The contract will be placed for an initial period of three months, pending Financial approval which allows for extension to the full 11 month intended duration, The contract will contain options covering a second year,
Assessment Method is “interview” – will this be face to face or electronic? Due to Covid restrictions we will not be conducting face to face interviews. Interviews will be via telephone.
TKR-2021331-EX-1585522