Defence Online

Type of document: Voluntary ex ante transparency notice
Country: United Kingdom
OJEU Ref: (2021/S 052-132185/EN)
Nature of contract: Service contract
Procedure: Negotiated without a call for competition
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence, DSG, Defence Support Group (DSG)
Town: Telford
Postal code: TF2 8JT
Country: United Kingdom
Contact Person: Adrian Edwards
Telephone: +44 1952967524
Email: Adrian.Edwards2@babcockinternational.com
Internet address(es):
Main address:

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: IRM19/7216 — Repair and Provision of Output Specifications for Heavy Platform Gas Charging Equipment

Reference number: IRM19/7216
II.1.2) Main CPV code: 50630000
II.1.3) Type of contract Services
II.1.4) Short Description:
Repair and provision of output specifications for heavy platform gas charging equipment.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:2100000
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code: UKG21 Main site or place of performance:Telford and Wrekin.

II.2.4) Description of the procurement
Repair and provision of output specifications for heavy platform gas charging equipment
Scope:
9AHY 4940998318118 Portable Universal Nitrogen Charging Kit (PUNCK)
9MBT5 4940995493961 gas charging kit
Duration: 5 years plus 2 x 1 option years
Estimated quantities (5 years excluding option years):
PUNCK – Qty 70
Gas charging kit — Qty 10
Estimated quantities (5 years including 2 x 1 option years(7)):
PUNCK — Qty 98
Gas charging kit — Qty 14.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
2 x 1 option years.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without publication of a contract notice(in accordance with Article 28 of Directive 2009/81/EU)
IV.1.3) Information about framework agreement
The procurement involves the establishment of a framework agreement
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: IRM19/7216
Title: Repair and Provision of Output Specifications for Heavy Platform Gas Charging Equipment

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2021-02-02
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Horstman Defence Systems Ltd
Postal address: Locksbrook Road
Town: Bath
Postal code: BA1 3EX
Country: United Kingdom
Telephone: +44 1225473303
Email: amy.barker@horstman.co.uk
Nuts code: UKK12
Internet address:
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.dcocontracts.mod.uk
Cyber Risk Reference: RAR-AS7B4N9W Go reference: GO-2021311-DCB-17913072
VI.4) Procedures for review
VI.4.1) Review body
Official name: Ministry of Defence, DSG, Defence Support (DSG)
Town: Telford
Postal code: TF2 8JT
Country: United Kingdom
Telephone: +44 1952967524
E-mail: Adrian.Edwards2@babcockinternational.com
Internet address:

VI.4.2) Body responsible for mediation procedures
Official name: Ministry of Defence, DSG, Defence Support (DSG)
Town: Telford
Postal code: TF2 8JT
Country: United Kingdom
Telephone: +44 1952967524
E-mail: Adrian.Edwards2@babcockinternational.com
Internet address:

VI.4.4) Service from which information about the review procedure may be obtained
Official name: Ministry of Defence, DSG, Defence Support (DSG)
Town: Telford
Postal code: TF2 8JT
Country: United Kingdom
Telephone: +44 1952967524
E-mail: Adrian.Edwards2@babcockinternational.com
Internet address:

VI.5) Date of dispatch of this notice:
2021-03-11

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without publication of a call for competition in accordance with
Article 28 of Directive 2009/81/EU
The works, supplies or services can be provided only by a particular economic operator for the following reason:
absence of competition for technical reasons

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
Babcock Land Defence Ltd, acting as agent for the UK Ministry of Defence, intends to negotiate a single source contract with Horstman Defence Systems Ltd for repair and provision of output specifications for heavy platform gas charging equipment.
Babcock intends to place a five (5)-year contract which will include two (2) one (1) year extension options; making a maximum potential contract duration of seven (7) years.
It is considered that this contract can be placed using the negotiated procedure without prior publication pursuant to Regulation 16(1)(a)(ii) of the Defence and Security Public Contract Regulations 2011 (Article 28(1)(e) of the Directive 2009/81/EC) for technical reasons.
Horstman are the original equipment manufacturer (‘OEM’) for spares, components and testing necessary to effect repairs of the gas charging kit and the portable universal nitrogen charging kit (PUNCK).
As the original equipment designer and manufacturer of these gas charging kits only Horstman have the technical information and data necessary to perform the requirement without introducing an unacceptable level of risk to operational safety in accordance with the PSSR 2000 Regulations and MOD operational requirements.
This notice is not for expressions of interest, therefore please do not apply to be invited to tender. The notice advises that the authority has decided to negotiate a contract directly with Horstman Defence Systems Ltd on a single source basis and is published for reasons of transparency only.