Defence Online

Type of document: Contract Notice
Country: United Kingdom

UK-Telford: Repair and maintenance services of military vehicles.

Preliminary Questions
This notice is published by:
Directive 2009/81/EC

Section I: Contracting authority/entity

I.1) Name and addresses
Ministry of Defence, DSG, Defence Support Group (DSG)
Ministry of Defence, DSG, Defence Support Group (DSG), Telford, TF2 8JT, United Kingdom
Tel. +44 1952967524, Email: Adrian.Edwards2@babcockinternational.com
Contact: Adrian Edwards
Main Address:
NUTS Code: UKG21

Section II: Object

II.1) Scope of the procurement

II.1.1) Title: IRM19/7216 – Repair and Provision of Output Specifications for Heavy Platform Gas Charging Equipment.
Reference number: IRM19/7216

II.1.2) Main CPV code:
50630000 – Repair and maintenance services of military vehicles.

II.1.3) Type of contract: SERVICES

II.1.4) Short Description: Repair and Provision of Output Specifications for Heavy Platform Gas Charging Equipment

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 2,100,000
Currency: GBP

II.2) Description

II.2.2) Additional CPV codes:
Not provided

II.2.3) Place of performance:
UKG21 Telford and Wrekin

II.2.4) Description of the procurement:
Not provided

II.2.5) Award criteria
(Directive 2009/81/EC)

The most economically advantageous tender in terms of: Criterion – Weighting

II.2.11) Information about options:
Options: Yes
If yes, description of these options: 2 x 1 option years

II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information:
Not provided

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure: Negotiated procedure without publication of a contract notice (in accordance with Article 28 of Directive 2009/81/EC)

IV.1.3) Information about framework agreement
The procurement involves the establishment of a framework agreement:Yes

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No

IV.2)Administrative Information

IV.2.1) Previous publication concerning this procedure:
Notice number in OJ S: Not provided

Section V: Award Of Contract/Concession

Award of Contract/Concession No: 1
Contract No: IRM19/7216 Lot Number: Not Provided Title: Repair and Provision of Output Specifications for Heavy Platform Gas Charging Equipment

V.2) Award of contract/concession

V.2.1) Date of contract award decision: 02/02/2021.

V.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No .

V.2.3) Name and address of the contractor/concessionaire, No. 1:
Horstman Defence Systems Limited
Locksbrook Road, Bath, BA1 3EX, United Kingdom
Tel. +44 1225473303, Email: amy.barker@horstman.co.uk
Internet address:
NUTS Code: UKK12
The contractor/concessionaire will be an SME: No

V.2.4) Information on value of the contract/lot/concession:
Initial estimated total value of the contract: 2,100,000
Total value of the contract/lot/concession 2,100,000
Currency: GBP

V.2.5) Information about subcontracting:
The contract is likely to be subcontracted: No

Section VI: Complementary Information

VI.3) Additional Information:
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.dcocontracts.mod.uk

Cyber Risk Reference: RAR-AS7B4N9W
VI.4) Procedures for review

VI.4.1) Review Body
Ministry of Defence, DSG, Defence Support (DSG)
Telford, TF2 8JT, United Kingdom
Tel. +44 1952967524, Email: Adrian.Edwards2@babcockinternational.com
Internet address:

V1.4.2) Body responsible for mediation procedures:
Ministry of Defence, DSG, Defence Support (DSG)
Telford, TF2 8JT, United Kingdom
Tel. +44 1952967524, Email: Adrian.Edwards2@babcockinternational.com
Internet address:

VI.4.3) Review procedure
Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Ministry of Defence, DSG, Defence Support (DSG)
Telford, TF2 8JT, United Kingdom
Tel. +44 1952967524, Email: Adrian.Edwards2@babcockinternational.com
Internet address:

VI.5) Date of dispatch of this notice: 11/03/2021

Annex D3 – Defence and Security
Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
Directive 2009/81/EC

1. Justification for the choice of the negotiated procedure without publication of a call for competition in accordance with Article 28 of Directive 2009/81/EC

No tenders or no suitable tenders/requests to participate in response to: Not Provided

The contract concerns research and development services other than those referred to in Article 13 of Directive 2009/81/EC: No

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive: No

All tenders submitted in reply to a restricted procedure, negotiated procedure with prior publication of a contract notice or competitive dialogue were irregular or unacceptable. Only those tenderers were included in the negotiations which have satisfied the qualitative selection criteria: No

The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons

The periods for the restricted procedure and the negotiated procedure with prior publication of a contract notice are incompatible with the urgency resulting from a crisis: No

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive: No

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive: No

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive: No

Purchase of supplies or services on particularly advantageous terms: Not Provided

Contract related to the provision of air and maritime transport services for the armed forces of a Member State deployed or to be deployed abroad, under the strict conditions stated in the directive: No

3. Explanation

Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
Babcock Land Defence Limited, acting as agent for the UK Ministry of Defence, intends to negotiate a single source contract with Horstman Defence Systems Limited for Repair and Provision of Output Specifications for Heavy Platform Gas Charging Equipment.

Babcock intends to place a five (5) year contract which will include two (2) one (1) year extension options; making a maximum potential contract duration of seven (7) years.

It is considered that this Contract can be placed using the Negotiated procedure without prior publication pursuant to Regulation 16(1)(a)(ii) of the Defence and Security Public Contract Regulations 2011 (Article 28(1)(e) of the Directive 2009/81/EC) for technical reasons.
Horstman are the original equipment manufacturer (‘OEM’) for spares, components and testing necessary to effect repairs of the Gas Charging Kit and the Portable Universal Nitrogen Charging Kit (PUNCK).

As the Original Equipment Designer and Manufacturer of these Gas Charging Kits only Horstman have the technical information and data necessary to perform the requirement without introducing an unacceptable level of risk to operational safety in accordance with the PSSR 2000 Regulations and MOD operational requirements.

This notice is not for expressions of interest, therefore please do not apply to be invited to tender. The notice advises that the Authority has decided to negotiate a contract directly with Horstman Defence Systems Limited on a single source basis and is published for reasons of transparency only.