Defence Online

Type of document: Tender issued
Country: United Kingdom

MOD Contract Bidders Notice
GB-Huntingdon: 700219314 – Rented Living Accommodation Project (RLAP)

Region Codes:: UK

Section I: Contract Title
Contract Title: GB-Huntingdon: 700219314 – Rented Living Accommodation Project (RLAP)
Section (DIO only): Housing Prime Contract

Section II: Identification Numbers
MOD Contract Notice Nr: 2020/S047-112627
ITT Number: 700219314

Section III: Relevant Dates
Proposed/Estimated ITT Issue Date: 18/09/2020
Proposed/Estimated ITT Return Date: 13/11/2020
Proposed Issue Date of Contract: 24/05/2021
Proposed Completion Date of Contract: 09/11/2026

Section IV: Issuing Branch / Organisation Details
Notice Address
Official Name: Defence Infrastructure Organisation, DIO
Address: DIO Commercial, Swales Pavilion, RAF Wyton
Town: Huntingdon
Telephone: 01480 452451 Ext 4670
Email: DIOComrcl-RLAPTeam@mod.gov.uk
For attention of: Miss Emily Turner
Postcode: PE28 2EA
Country: United Kingdom
Fax:
Internet Address:

Section V: Product / Service Descriptor Code
Industry Codes:
70210000 – Residential property renting or leasing services.

Section VI: Summary of Requirements / Description of Work
Summary of Requirements / Description of Work: Residential property renting or leasing services. Residential property renting or leasing services. To provide military Service Personnel in the United Kingdom (UK) of Great Britain and Northern Ireland including the Isle of Man and the Channel Islands, with Substitute Accommodation. This comprises of shared multi-occupancy Substitute Service Single Accommodation (SSSA) and Substitute Service Family Accommodation (SSFA) for couples and families.

The scope of the contract includes:

– Source and management of privately rented/leased accommodation where no suitable Service accommodation exists in accordance with MOD policy (JSP 464 Tri-Service Accommodation Regulations) and revised Decent Home Standard.
– Provision of Helpdesk for occupancy management and maintenance services, including managing applications, associated legal issues and customer liaison.
– Move In / Move Out services, recording inventory and utility connections.
– Management of bed space utilisation for multi-occupancy properties due to different tour lengths of Service Personnel.
– Manage payment of rents and payment of utility bills.
– Manage furnishing requirement in line with MOD policy (JSP 464 Tri-Service Accommodation Regulations) including inventory and through life management of assets.
– The Supplier shall provide a Housing Management System (HMS) to discharge their responsibilities under the contract. The HMS must be suitable for On-Premises and Cloud based deployment. The HMS must meet all Authority technical and policy requirements in addition to obtaining the requisite Information Assurance approvals. The HMS shall be deployed on an Authority mandated Hosting Environment provided and supported by a third-party. The Authority shall make available the Hosting Environment together with issued laptops to enable access. The Supplier may provide auxiliary IS capability in support of the Contract. Movement of data between any auxiliary systems and the HMS shall be via an appropriate Authority provided mechanism. The Supplier shall work with the Authority together with the Hosting Environment provider to deploy suitable Business Continuity measures.

Section VII: Contract Strategy
Contract Strategy: Other

Section VIII: Contractors Invited to Bid
Contractors Invited to Bid:

Official name: Mears Ltd
Postal Address: 4 Kinetic Close
City: Enfield
Postcode: EN3 7XH
Country: United Kingdom
ContactPoint:
For Attention Of: Eve Cleghorn
Telephone: 07872672028
Email: Eve.Cleghorn@mearsgroup.co.uk
Fax:
Is a contractor classed as a SME? No
Official name: Serco Group plc
Postal Address: 11 Bartley Wood Business Park
City: Hook
Postcode: RG2 79X
Country: United Kingdom
ContactPoint:
For Attention Of: Jeremy Aldridge
Telephone: 01256745900
Email: Jeremy.Aldridge@serco.com
Fax:
Is a contractor classed as a SME? No