Defence Online

Type of document: Contract Notice
Country: United Kingdom

UK-Bristol: Software package and information systems.

Preliminary Questions
This notice is published by:
Directive 2009/81/EC

Section I: Contracting authority/entity

I.1) Name and addresses
Ministry of Defence, Land Equipment, Special Projects SCM (SPSCM)
Abbey Wood, Bristol, BS34 8JH, United Kingdom
Tel. +44 3067989355, Email: ryan.sullivan111@mod.gov.uk
Main Address:
NUTS Code: UKK1

Section II: Object

II.1) Scope of the procurement

II.1.1) Title: COMTRACK In Service Support VTN.
Reference number: Not Provided

II.1.2) Main CPV code:
48000000 – Software package and information systems.
JA01-1 – For computer hardware

II.1.3) Type of contract: SERVICES

II.1.4) Short Description: Project COMTRACK is currently supported by Terrafix Ltd, who is the Original Equipment Manufacturer. The system allows EOD vehicles to be tasked to locations and be tracked whilst en route. It allows secure means of communication via laptops and location via GPRS.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 440,000
Currency: GBP

II.2) Description

II.2.2) Additional CPV codes:
Not provided

II.2.3) Place of performance:
UKG23 Stoke-on-Trent

II.2.4) Description of the procurement:
Not provided

II.2.5) Award criteria
(Directive 2009/81/EC)

The most economically advantageous tender in terms of: Criterion – Weighting

II.2.11) Information about options:
Options: Yes
If yes, description of these options: There will be 4 optional quarters included in the contract to allow the Authority to take up these options if needed. These quarters will take the contract from March 2020 to March 2021.

II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information:
Not provided

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below

IV.1.3) Information about framework agreement
The procurement involves the establishment of a framework agreement: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No

IV.2)Administrative Information

IV.2.1) Previous publication concerning this procedure:
Notice number in OJ S: Not provided

Section V: Award Of Contract/Concession

Award of Contract/Concession No: 1
Contract No: 700008197 Lot Number: Not Provided Title: COMTRACK In Service Support

V.2) Award of contract/concession

V.2.1) Date of contract award decision: 26/08/2019.

V.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No .

V.2.3) Name and address of the contractor/concessionaire, No. 1:
Terrafix Ltd
23C NEWFIELD INDUSTRIAL ESTATE, STOKE-ON-TRENT, ST6 5PD, United Kingdom
Tel. +44 1782577015, Email: enquiries@terrafix.co.uk
Internet address:
NUTS Code: UKG23
The contractor/concessionaire will be an SME: Yes

V.2.4) Information on value of the contract/lot/concession:
Initial estimated total value of the contract: Not Provided
Total value of the contract/lot/concession 440,000
Currency: GBP

V.2.5) Information about subcontracting:
The contract is likely to be subcontracted: No

Section VI: Complementary Information

VI.3) Additional Information:
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk
VI.4) Procedures for review

VI.4.1) Review Body
Ministry of Defence, Land Equipment, Special Projects SCM (SPSCM)
Filton, United Kingdom
Tel. +44 3067989355, Email: ryan.sullivan111@mod.gov.uk

V1.4.2) Body responsible for mediation procedures:
Not Provided .

VI.4.3) Review procedure
Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Ministry of Defence, Land Equipment, Special Projects SCM (SPSCM)
Filton, United Kingdom

VI.5) Date of dispatch of this notice: 27/08/2019

Annex D3 – Defence and Security
Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
Directive 2009/81/EC

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The contract has as its object services listed in Annex II B to the directive: No
The procurement falls outside the scope of application of the directive: Yes
3. Explanation

Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
The Special Projects Explosive Ordnance Disposal and Search (SPEOD&S) Delivery Team, as part of the UK Ministry of Defence (“MOD”), intends to award a contract to Terrafix Ltd for the In Service Support of the EOD Command, Control and Information System (C2IS) and Tracking system, named COMTRACK. It is considered that this contract shall be placed using the Negotiated Procedure without prior publication of a contract notice pursuant to Article 28 (1) (e) of the Directive 2009/81/EC (Regulation 16 (1)(a)(ii) of the UK Defence and Security Public Contracts Regulations 2011). The supplier has previously designed and developed electronic architecture to meet the specific user requirement, not contracting with Terrafix Ltd would result in a complete rework of all electronic architecture resulting in high probability of failure to interoperate with Blue-light Response Specialists. Failure to interoperate would result in an unacceptable negative impact to MECA EOD operational capability.

The contract will provide on-going support to the COMTRACK system in the current WEDGEWOOD EOD vehicles. This contract will run from September 2019 – March 2020.