Defence Online

Type of document: Modification of a contract/concession during its term
Country: United Kingdom
OJEU Ref: (2019/S 118-290480/EN)
Nature of contract: Service contract
Procedure: Not applicable
Regulation of procurement: Not applicable
Type of bid required: Not applicable

Modification of a contract/concession during its term
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Department of Finance
Postal address: 303 Airport Road West
Town: Belfast
Postal code: BT3 9ED
Country: United Kingdom
Email: SSDAdmin.CPD@finance-ni.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Accounting Services Programme (ASP)

Reference number: S/9946/03
II.1.2) Main CPV code: 72000000
II.1.3) Type of contract: Services
II.2) Description
II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement at the time of conclusion of the contract
The Accounting Services Programme (‘ASP’) aimed to lead to the migration of all departments of the Northern Ireland Civil Service (and many of their executive agencies and possibly other related non departmental bodies) to a common accounting system. The associated managed service contract procured as part of the ASP provides, inter alia, the supply of a broad range of computer and related services (including, without limitation, on-going management, operation and maintenance services), information technology consultancy services and the supply of computer hardware, software and associated products.
II.2.7) Duration of the contract,framework agreement,dynamic purchasing system or concession
Duration in months:168
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure
IV.2) Administrative information
IV.2.1) Contract award notice concerning this contract
Notice number in the OJ S:2004/S 005-004446
Section V: Award of contract/concession
Contract No: S994603
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2006-03-09
V.2.2) Information about tenders
V.2.4) Information on value of the contract/lot/concession(at the time of conclusion of the contract;excluding VAT)

Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Official name: The UK does not have a review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations
Town: Belfast
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2019-06-19

Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code: 72000000
VII.1.3) Place of performance
Nuts code:
VII.1.4) Description of the procurement:
This modification will extend the current contract for a 2 year period with the potential for a further 1 year extension. This modification is required to ensure business continuity whilst the NICS take forward a programme of work in relation to the current NICS finance function. Notification of this work has been published via OJEU Prior Information Notice (ref 2019/S 104-252407).
VII.1.5) Duration of the contract,framework agreement,dynamic purchasing system or concession
Start:2020-03-09
VII.1.6) Information on value of the contract/lot/concession(excluding VAT)
VII.2) Information about modifications VII.2.1) Description of the modifications
Nature and extent of the modifications(with indication of possible earlier changes to the contract):
Following the publication a VEAT notice (2019/S 109-266611), this contract is being modified in accordance with Regulation 72(1)(b) of the Public Contracts Regulations 2015. The modification will extend the contract for the Accounting Services Programme (ASP) for an initial period of 24 months from 9.3.2020, with the option for a further 12 month extension. This modification will facilitate the forthcoming procurement exercise(s) and subsequent implementation of solutions. A Prior Information Notice relating to the forthcoming procurement published on the 31.5.2019 (ref 2019/S 104-252407). It is anticipated that the value of the initial extension period i.e. 24 months will be 7 494 GBP. If the second period i.e. 12 months is utilised the value of this modification will be 11 211 GBP. The original contract value was 52 000 GBP. This 3 year value falls within the parameters of the 50 % threshold as set out within Regulation 72(1)(b).
The Contracting Authority is relying on Regulation 72(1)(b) for reasons connected with the economic, technical and duplication of cost issues that the Authority would face if a replacement contractor was to be engaged whilst a new programme including procurement of services and systems is currently being undertaken.

VII.2.2) Reasons for modification
Need for additional works,services or supplies by the original contractor/concessionaire (Art.43(1)(b)
of Directive 2014/23/EU, Art.72(1)(b) of Directive 2014/24/EU, Art.89(1)(b) of Directive 2014/25/EU)
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a
change of contractor:
The existing single contractor managed service arrangement includes the supply of a broad range of computer and related services (including, inter alia, on-going management, operation and maintenance services), information technology consultancy services, the supply of computer hardware, software and associated products. The systems and services provided have been uniquely configured to reflect the varying requirements of the NICS departments and their associated bodies. The transfer of delivery of this managed service, for a relatively short period of time, during which replacement contract(s) will be procured and implemented, will cause substantial duplication of costs and inconvenience to the Contracting Authority.

VII.2.3) Increase in price