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Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2018/S 216-494213/EN)
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: EU
Type of bid required: Global bid

Contract notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Johnnie Johnson Housing
Postal address: Astra House, Spinners Lane
Town: Poynton
Postal code: SK12 1GA
Country: United Kingdom
Contact Person: Chris Shaw
Email: chris.shaw@shawc.co.uk
Internet address(es):
Main address:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: MS365 and Azure Project
II.1.2) Main CPV code: 72000000
II.1.3) Type of contract: Services
II.1.4) Short Description: The objectives of this project are to implement the technology foundation within JJH for a modern, secure, fast, agile application environment which can be accessed from a range of different devices (Laptop, Desktop, Tablet, Smartphone).
Based on initial investigations, JJH believe this should be based on Microsoft 365 and Azure.

II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.3) Place of performance
Nuts code: UKD3
Main site or place of performance:Greater Manchester
II.2.4) Description of the procurement:
Detailed below is a summary of the requirements, it is envisaged that the implementation will be phased as follows, however this will be agreed as part of the detailed design.
Phase 1:
— assess JJH’s current application environment and then produce a detailed design and transition plan for moving it to Microsoft 365,
— to work with JJH’s IT Team to build the required Azure and Microsoft 365 tenancies and migrating the agreed applications and storage over to Azure IaaS and Microsoft 365 SaaS in line with Microsoft Best Practice Design Standards,
— integration of the on-Premise AD to Azure AD, ensuring it has been upgraded to the latest Best Practice Design Standards,
— migrating all users from On Premise Exchange mailboxes to Microsoft 365 Email,
— migrating all user’s data over from file server drives to Microsoft One Drive,
— ensuring the devices and all the files are setup up, upgraded (where applicable) to Windows 10 Enterprise, managed by InTune, and data properly secured,
— integration of the on-premise infrastructure into Azure to provide both resiliency and backups. Note: The on-premise Server Infrastructure runs on VMWare.
Phase 2:
— detailing the options of both integration of Microsoft Teams (Skype for Business) with JJH’s existing Telephony solution (Mitel and Callmedia) and the full replacement of It with Microsoft Teams and either Callmedia CC or an alternative platform,
— migrating all shared data over to either Microsoft One Drive or SharePoint,
— design, Setup and utilisation of SharePoint so it can become JJH’s corporate EDM solution.
Across both phases:
— to provide support to JJH’s IT Team,
— training end users on the use Microsoft 365,
— training the IT Team on how to manage Azure and Microsoft 365,
— to fully document the delivered solution.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewalyes Description of renewals:Contact may be renewed (based on satisfactory performance) by a further 24 months.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria: The minimum level of economic and financial standing and / or the minimum financial threshold will be assessed by JJH by performing a credit check.
Minimum insurance cover levels are also required as detailed below:
Minimum level(s) of standards possibly required: For the financial check a score of average (or its equivalent) or above will be classed as a pass; anything below average (or its equivalent) will be a fail.
Minimum insurance levels are:
— Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP.
— Public Liability Insurance = 5 000 000 GBP.
— Professional Indemnity Insurance = 2 000 000 GBP.
III.1.3) Technical and professional ability:
List and brief description of selection criteria: There are several technical pass / fail requirements detailed in the SSQ and these are detailed below:

Minimum level(s) of standards possibly required:— the Supplier must as a minimum be a Microsoft Silver Partner,
— the Supplier must have referenceable experience of transition organisations from On-Premise Infrastructures to both Microsoft Azure and Microsoft 365,
— the Supplier must have referenceable experience of designing, building and transitioning organisations onto SharePoint which is then used as their corporate EDM solution.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2018-12-12 Local time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:6(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2018-12-12 Local time: 09:00 Place:Poynton

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2018116-PRO-13507719
VI.4) Procedures for review
VI.4.1) Review body
Official name: Johnnie Johnson Housing
Postal address: Astra House, Spinners Lane
Town: Poynton
Postal code: SK12 1GA
Country: United Kingdom
E-mail: chris.shaw@shawc.co.uk
VI.5) Date of dispatch of this notice:2018-11-06

Post written by: Andrew Perry