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Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2018/S 156-358445/EN)
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Department for Communities
Postal address: 1-7 Bedford Street
Town: Belfast
Postal code: BT2 7EG
Country: United Kingdom
Email: www.patrice.gilpin@finance-ni.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
to the above mentioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: DfC TBUC Uniting Communities Urban — Film, Photography, Print And Event Management Services
II.1.2) Main CPV code: 79952000
II.1.3) Type of contract: Services
II.1.4) Short Description: The Department for Communities requires a contractor to provide film, photography, print and event management services to demonstrate the impact of all of the elements of the Uniting communities programme in 2018/19 (with possibility of an extension into 2019/20) to include the core programme, Uniting opportunities, Pathways, Young leaders and Ambassadors, and a Networking event. The theme will be engagement and the key messages will be around good relations, cross community working, breaking down barriers and young people being leaders in our communities.

II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
79952100, 79951000, 79956000, 79961000, 92111310, 92111250

II.2.3) Place of performance
Nuts code: UKN
II.2.4) Description of the procurement:
The Department for Communities requires a contractor to provide film, photography, print and event management services to demonstrate the impact of all of the elements of the Uniting Communities programme in 2018/19 (with possibility of an extension into 2019/20) to include the core programme, Uniting opportunities, Pathways, Young leaders and Ambassadors, and a Networking event. The theme will be engagement and the key messages will be around good relations, cross community working, breaking down barriers and young people being leaders in our communities.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 150000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 6
This contract is subject to renewalyes Description of renewals:The Client may, at its sole discretion, extend the duration of this Contract for any Extension period up to and including 12 months commencing from the expiry date of the original Contract term by giving the Contractor no less than one (1) month’s written notice prior to the end of the Initial term.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The Client may, at its sole discretion, extend the duration of this Contract for any Extension Period up to and including 12 months commencing from the expiry date of the original Contract Term by giving the Contractor no less than one (1) month’s written notice prior to the end of the Initial Term.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: The figure in II.2.6 is the maximum estimated Contract value which ranges from: 50 000 GBP — 150 000 GBP. The range reflects the potential scale of the Contract and takes into account changes to the scope/and or scale. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for economic operators when submitting a bid.

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2018-09-17 Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Tender must be valid until:2018-12-16
IV.2.7) Conditions for opening tenders
Date: 2018-09-17 Local time: 15:30

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
Estimated timing for further notices to be published:To be reviewed when the Contract period is in due to expire.
VI.2) Information about electronic workflows
VI.3) Additional information:
The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate. The Authority expressly reserves the rights:
(I) not to award any contract as a result of the procurement process commenced by publication of this notice;
(II) to make whatever changes it may see fit to the content and structure of the tendering Competition;
(III) to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
(IV) to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates.
VI.4) Procedures for review
VI.4.1) Review body
Official name: The UK does not have any such bodies with responsibility for appeal/mediation procedures.
Town: N/A
Country: United Kingdom

VI.4.2) Body responsible for mediation procedures
Official name: The UK does not have any such bodies with responsibility for appeal/mediation procedures.
Town: N/A
Country: United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is. communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.5) Date of dispatch of this notice:2018-08-13

Post written by: Andrew Perry


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