CONTRACTING, PURCHASING AND FINANCE
REVISED DATES
The current P2P system will be taken down at 18:00 hours on 27th October 2016
The new CP&F system will be switched on – 18th November 2016.
All previous dates are to be ignored.
How Will This Affect Suppliers
Suppliers will be affected by the introduction of the new CPF system as the current P2P system is taken down at 18:00 hours on 27th October 2016.
Every effort is being made by the MOD to minimise the impact on suppliers and ensure we meet our contractual and legal obligations. However, if these arrangements cause you any difficulties, you should contact your MOD Commercial Officer as soon as possible and agree a course of action. During the downtime period and until CP&F is switched on (18 November) the MOD will not be processing any orders or invoices. Please be aware that goods and services can still be delivered in accordance with contractual arrangements and those trading via Exostar and on paper based contracts can continue to submit invoices during this time – the invoices will go on hold until MOD can process them on the new CP&F system.
During the downtime period the MOD will not be able to process orders via P2P but existing paper based processes will still operate. The MOD will arrange for high priority orders to be processed during this period and may bring some orders forward.
The MOD will take all action to process the backlog of orders following Go-live but, some minor disruption for up to 2 weeks can be expected.
The MOD will continue to transact with suppliers in the same way it does now, the impact on business process for the vast majority of its Suppliers will be minimal.
The main points to draw out from the changes being implemented are:
New and improved guidance for suppliers will be available at ‘Go-Live’ along with a single point of contact for all queries relating to transactional or system issues you may encounter when Doing Business with the MOD.
Updates to future capability delivery will be communicated in due course.