Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 077712/S 000-2026
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK4: Tender Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Ministry of Defence
National registration number: PHVX-4316-ZVGZ

Postal address: Navy Commercial, NCHQ, Whale Island
Town: Portsmouth
Postal code: PO2 8BY
Country: United Kingdom

Contact Person: Siya Thattai
Email: shihas.thattai100@mod.gov.uk

Internet address

I.3) Communication
Tenders or requests to participate must be submitted
Electronically
Tenders must be submitted through the Defence Sourcing Portal at

I.4) Type of the contracting authority
Public authority – central government

II) Object
II.1.1) Title
Headspace Gas Chromatograph Mass Spectrometer
Reference number: 715886477

II.1.3) Type of contract
Supplies

II.1.4) Short description
The Environmental and Industrial Hazards (EIH) Laboratory, at the Institute of Naval Medicine (INM), is responsible for the analysis of potable water samples for all Royal Navy, Royal Marines and Royal Fleet Auxiliary vessels in accordance with BRd 820 – Potable Water Management. It is also used for the same analysis for Naval land establishments in accordance with the Water Supply Water Quality Regulations 2016 and for Army and Royal Air Force customers in accordance with STANAG 2136, JWP 4.01 and GAI 3006. This testing is a legal Health and Safety requirement for the MoD.
The Environmental and Industrial Hazards Laboratory requires the supply of a Headspace – Gas Chromatograph– Mass Spectrometer (HS-GC-MS) System to replace the current system.
The system will primarily be used for the analysis of VOC’s in potable drinking water. The current method is based on USEPA Method 524.2.
This system is required to cover a lifespan of 10 years with a fully inclusive 10-year service and maintenance plan.
Also include:
The Cyber Risk Profile for this requirement identified by the Cyber Security Model (CSM) Risk Assessment is Level 1

II.1.7) Total value of the procurement
Value (including VAT)
372,000
Value (excluding VAT)
310,000
Currency
GBP

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV code
38433000

II.2.3) Place of performance
NUTS code
CZ06 – CZ06

II.2.5) Award Criteria
Highest precedence first unless weighted otherwise
Quality
Name: Technical
Weighting: Full details of the Technical Evaluation criteria and scoring are included in the Invitation to Tender document.

Price
Name: Financial
Weighting: Full details of the Technical Evaluation criteria and scoring are included in the Invitation to Tender document.

II.2.6) Estimated Value
Value (excluding VAT)
310,000
Currency
GBP

II.2.7) Contract dates (estimated)
Start
2026-09-25 00:00
End
2036-09-25 23:59
Duration
10 years 1 day

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)

III.1.3) Technical and professional ability
Additional technical selection criteria
Full details are included in the Invitation to Tender document.

III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Payments to be made in accordance with Terms & Conditions. Full details are included in the Invitation to Tender document.

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure

IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-08-28 10:00
Estimated award decision date
2026-09-25 23:59

IV.2.2) Tender submission deadline
2026-09-11 10:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI) Complementary information
Link to source/bidding documents

Conflicts assessment prepared/revised
Yes
Risk details
The following risks could occur which could affect contract delivery or performance:
Changes in laws or regulations resulting in a need to amend the Contract timescales, costs, deliverables or scope.
Unexpected delays to delivery timescales due to either Authority, Contractor or third party actions resulting in a need to amend the Contract timescales, costs, deliverables or scope.
Unexpected changes to costs due to either Authority, Contractor or third party actions resulting in a need to amend the Contract timescales, costs, deliverables or scope.
Unexpected changes to volume of deliverables due to either Authority, Contractor or third party actions resulting in a need to amend the Contract timescales, costs, deliverables or scope.
Unexpected changes to scope of deliverables due to either Authority, Contractor or third party actions resulting in a need to amend the Contract timescales, costs, deliverables or scope.”

VI.5) Date of dispatch of this notice
2026-08-14 14:03