Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 070008/S 000-2026
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK4: Tender Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Mayor’s Office for Policing and Crime
National registration number: PTMT-7816-YCQG

Postal address: 169 Union Street
Town: London
Region: Lewisham and Southwark
Postal code: SE1 0LL
Country: United Kingdom

Email: Ria.L.Oxford@met.police.uk

I.3) Communication
Tenders or requests to participate must be submitted
Electronically
via

I.4) Type of the contracting authority
Public authority – sub-central government

II) Object
II.1.1) Title
The Provision of Reprographic Services
Reference number: 2719

II.1.3) Type of contract
Services

II.1.4) Short description
The Metropolitan Police Service (MPS) requires the provision of a secure managed reprographics and printing service for the production, copying, scanning and printing of court, evidential and other operational documentation. The service is critical to the delivery of police and criminal justice processes and will be required on a reactive basis to meet operational demand. The appointed supplier will be responsible for providing all equipment, consumables and associated resources necessary to deliver the service, including printing and copying equipment, paper, toner and other consumables. The service must be delivered from supplier-operated premises that meet the MPS’s required security standards and are capable of handling sensitive and confidential information. Staff Personnel involved in the delivery of the service must hold, or be capable of obtaining, National Non-Police Personnel Vetting Level 2 (NPPV2) and Counter-Terrorist Check (CTC) prior to the start of the contract.

II.1.7) Total value of the procurement
Value (including VAT)
3,559,324
Value (excluding VAT)
2,966,103
Currency
GBP

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV codes
30120000
79520000
79800000

II.2.3) Place of performance
NUTS code
UKI – LONDON

II.2.5) Award Criteria
Quality
Name: Technical
Weighting: 45

Quality
Name: BCDR
Weighting: 2.5

Quality
Name: Security
Weighting: 2.5

Quality
Name: Social Value
Weighting: 10

Price
Name: Pricing
Weighting: 40

II.2.6) Estimated Value
Value (excluding VAT)
2,966,103
Currency
GBP

II.2.7) Contract dates (estimated)
Start
2027-04-30 00:00
End
2030-04-29 23:59
Duration
3 years
Possible extension
2034-04-29 23:59
Extended duration
7 years
This contract is subject to renewal
Yes
Description of renewals
Initial period of 3 years with unilateral option to extend for further periods up to 48 months.

II.2.11) Information about options
Options: Yes
Description of options
The right to additional purchases while the contract is valid.
Any other material changes to the scope of the contract may be agreed via the change control procedure.

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

III.1.3) Technical and professional ability
Additional technical selection criteria
Tenderers must demonstrate that they possess the necessary technical and professional ability to deliver secure reprographic and printing services of a similar scope, scale, value and complexity.

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure

IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-08-07 23:59
Estimated award decision date
2026-09-24 23:59

IV.2.2) Tender submission deadline
2026-08-19 23:59

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI) Complementary information
Link to source/bidding documents

Conflicts assessment prepared/revised
Yes
VI.1) Information about recurrence
This is a recurrent procurement
Yes

VI.5) Date of dispatch of this notice
2026-07-24 09:03

VII) Changes/Modifications

VII.2) Other additional information
Contact Email updated.