Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 053473/S 000-2026
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Global bid

F02: Contract notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Scottish Police Authority

Postal address: 2 French Street, Dalmarnock
Town: Glasgow
Region: SCOTLAND
Postal code: G40 4EH
Country: United Kingdom

Telephone: +44 3004252231
Email: sarah.williamson2@scotland.police.uk

Internet addresses

I.2) Information about joint procurement
The contract involves joint procurement

I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Tenders or requests to participate must be submitted
Electronically
via

I.4) Type of the contracting authority
Body governed by public law

I.5) Main activity
Public order and safety

II) Object
II.1.1) Title
PROC 25-3181 – Provision of Removals, Relocations, Disposal and Storage Services (Framework Agreement)
Reference number: PROC 25-3181

II.1.2) CPV Codes
Main CPV code
98392000

II.1.3) Type of contract
Services

II.1.4) Short description
The Authority has a Multi-Supplier Framework in place for the Provision of Removals, Relocations, Disposal and Storage Services which is due to expire on the 31st January 2027. The Authority is required to re-tender this opportunity. This will be the 3rd generation
Framework Agreement.
The Authority requires a Contractor(s) to deliver a variety of removal, relocation disposal and storage services for business and domestic properties, these services include the following points but not limited to:
– – Packing service of belongings (as and when requested by the Authority);
– – Dismantling and re-assembling items of furniture (as and when requested by the Authority);
– – Removal of business and domestic items, furniture and belongings from properties;
– – Storage of business and domestic items, furniture belongings from properties;
– – Delivery of business and domestic items, furniture belongings from properties;
– – Disposal of business and domestic items, furniture belongings from properties.

II.1.7) Total value of the procurement
Value (excluding VAT)
3,000,000
Currency
GBP

II.2) Description
II.2.1) Title
Lot 1: East Territory
Contract/Lot No
1

II.2.2) CPV codes
Main CPV codes
63121100
98392000

II.2.3) Place of performance
NUTS code
UKM – SCOTLAND
Main site or place of performance
Police Scotland
2 French Street
Dalmarnock
Glasgow
G40 4EH

II.2.4) Description of the procurement
Open Tender.
The Scottish Police Authority and Police Scotland shall be the procurement lead for this Framework and shall contract manage the Framework during its term.
All queries relating to this tender must be submitted to the Scottish Police Authority only via the Q&A portal on Public Contract Scotland
Tender.

II.2.5) Award Criteria
Quality
Name: Technical
Weighting: 40

Price
Weighting: 60

II.2.6) Estimated Value
Value (excluding VAT)
1,000,000
Currency
GBP

II.2.7) Contract dates (estimated)
Duration in days
1080
This contract is subject to renewal
Yes
Description of renewals
The duration of the Framework Agreement shall be for three (3) years from the Framework start date with the option to extend for a further one (1) period up to twelve (12) months in duration at the sole discretion of the Authority.

II.2.11) Information about options
Options: No

II.2) Description
II.2.1) Title
Lot 2:North Territory
Contract/Lot No
2

II.2.2) CPV codes
Main CPV codes
63121100
98392000

II.2.3) Place of performance
NUTS code
UKM – SCOTLAND
Main site or place of performance
Police Scotland
2 French Street
Dalmarnock
Glasgow
G40 4EH

II.2.4) Description of the procurement
Open Tender – FTS.
The Scottish Police Authority and Police Scotland shall be the procurement lead for this Framework and shall contract manage the Framework during its term.
All queries relating to this tender must be submitted to the Scottish Police Authority only via the Q&A portal on Public Contract Scotland.

II.2.5) Award Criteria
Quality
Name: Technical
Weighting: 40

Price
Weighting: 60

II.2.6) Estimated Value
Value (excluding VAT)
1,000,000
Currency
GBP

II.2.7) Contract dates (estimated)
Duration in days
1080
This contract is subject to renewal
Yes
Description of renewals
The duration of the Framework Agreement shall be for three (3) years from the Framework start date with the option to extend for a further one (1) period up to twelve (12) months in duration at the sole discretion of the Authority.

II.2.11) Information about options
Options: No

II.2) Description
II.2.1) Title
Lot 3:West Territory
Contract/Lot No
3

II.2.2) CPV codes
Main CPV codes
63121100
98392000

II.2.3) Place of performance
NUTS code
UKM – SCOTLAND
Main site or place of performance
Police Scotland
2 French Street
Dalmarnock
Glasgow
G40 4EH

II.2.4) Description of the procurement
Open Tender
The Scottish Police Authority and Police Scotland shall be the procurement lead for this Framework and shall contract manage the Framework during its term.
All queries relating to this tender must be submitted to the Scottish Police Authority only via the Q&A portal on Public Contract Scotland

II.2.5) Award Criteria
Quality
Name: Technnical
Weighting: 40

Price
Weighting: 60

II.2.6) Estimated Value
Value (excluding VAT)
1,000,000
Currency
GBP

II.2.7) Contract dates (estimated)
Duration in days
1080
This contract is subject to renewal
Yes
Description of renewals
The duration of the Framework Agreement shall be for three (3) years from the Framework start date with the option to extend for a further one (1) period up to twelve (12) months in duration at the sole discretion of the Authority.

II.2.11) Information about options
Options: No

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
SPD Question 4A.1 Trade Registers
It is a requirement of this tender that if the Tenderer is UK based they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House they must be able to verify to the SPA’s satisfaction that they are trading from the address provided in the tender and under the company name given. Tenderers within the UK must confirm if they are registered under Companies House within this question.
If the Tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

III.1.2) Economic and financial standing
List and brief description of selection criteria
SPD Question 4B5 Insurances:
It is a requirement of this Framework that Tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded Framework, indicated below:
Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.
Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Public Liability Insurance certificate.
Product Liability Insurance = 5 million GBP in respect of each claim and in the aggregate. Tenderers may be required to provide a copy of their current Professional Indemnity Insurance certificate.
Goods in Transit Insurance. Tenderers may be required to provide a copy of their current Goods in Transit Insurance certificate.
Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one
incident and annual aggregate caps and the excesses under the policies.
SPD Question 4B6 Financial Standing:
The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Tenderer’s economic and financial standing. Tenders are asked to provide their company number within the SPD to allow the Authority to access a Credit Safe Report.
Within such reports, the risk of business failure is expressed as a score of less than 30 (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further.
If you are successful in the award of this contract and your risk failure rating falls below 30 then the SPA reserve the right to remove you from this contract. It is the Contractor’s responsibility to ensure that the information held by Credit Safe is accurate and up to date.
For the avoidance of doubt, the SPA will request a report from Credit Safe following the closing date for the receipt of the Tenders to ensure that the most up to date information is used. Where you are not registered on credit safe e.g. charitable organisations or new start companies/ Sole Traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider abbreviated accounts along with bankers references etc.
Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date – failure to do so will result in rejection of your submission.
IMPORTANT NOTE: This requirement is not applicable to Sole Traders/ Charities. Sole Traders/ Charities may be required to provide a bankers reference if successful.

III.1.3) Technical and professional ability
List and brief description of selection criteria
Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within the tender documents.
The below requirements will be requested during the tender process:
SPD Question 4C.1.2 Technical and Professional Ability
With reference to the nature and details of the services that are the subject matter of this tender, relevant examples are to be provided of the services undertaken by the Tenderer in the last 3 years and must be similar value to the contract being procured.
Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for: Removals,Relocations, Disposal and Storage Services
Two (2) examples of the provision of similar services will be requested and must be from within the last 3 years for goods and services.
If Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided.If available, copies of completion certificates or customers’ written declaration which validates the examples you have provided.
Guidance – If you cannot provide certificates or customer declarations the Authority may choose to contact customers cited directly in order to validate
the experience examples you have provided without any further reference to you.

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within the tender documents.
The below requirements will be requested during the tender process:
SPD Question 4C.1.2 Technical and Professional Ability
With reference to the nature and details of the services that are the subject matter of this tender, relevant examples are to be provided of the services undertaken by the Tenderer in the last 3 years and must be similar value to the contract being procured.
Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for: Removals,Relocations, Disposal and Storage Services
Two (2) examples of the provision of similar services will be requested and must be from within the last 3 years for goods and services.
If Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided.If available, copies of completion certificates or customers’ written declaration which validates the examples you have provided.
Guidance – If you cannot provide certificates or customer declarations the Authority may choose to contact customers cited directly in order to validate
the experience examples you have provided without any further reference to you.

III.2.2) Contract performance conditions
During the period of the Framework Agreement, the Contractor(s) shall monitor and measure their performance against the Key Performance Indicators (KPIs) outlined within the ITT Documents

III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Yes

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Envisaged maximum number of participants to the framework agreement
3

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes

IV.2) Administrative information

IV.2.2) Tender submission deadline
2026-07-03 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

IV.2.5) Scheduled date for start of award procedures
2026-07-03 12:00

IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until
2027-01-04 23:59

IV.2.7) Conditions for opening of tenders
Date: 2026-07-03 12:00
Place: Electronically via Public Contract Scotland Tender
Information about authorised persons and opening procedure
By the applicable Procurement Specialist – Electronically via Public Contract Scotland Tender

VI) Complementary information
VI.1) Information about recurrence
This is a recurrent procurement
Yes
Estimated timing for further notices to be published
The duration of the Framework Agreement shall be for three (3) years from the Framework start date with the option to extend for a further
one (1) period up to twelve (12) months in duration at the sole discretion of the Authority.

VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3) Additional information
Economic Operators
Applicable to OJEU/FTS Notices: Economic operators may be excluded from this competition if they are in any of the situations referred
to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Please refer to the published Contract Notice document which can be found within the attachments areas of the PCS-T portal which details
the requirements and additional detail relating to:
SPD Question 4C.12 Quality Control Requirements
SPD Question 4D.1 Quality Assurance/Health and Safety Requirements
Assessment of Employment Status
Living Wage
Equality and Diversity
Subcontractor Detail
Data Protection
The buyer is using PCS-Tender to conduct this ITT exercise.
Community benefits are included in this requirement.
A summary of the expected community benefits has been provided within the ITT
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31724. For more information see:
A sub-contract clause has been included in this contract. For more information see:
Community benefits are included in this requirement. For more information see:
A summary of the expected community benefits has been provided as follows:
As part of your response to the Quality criteria, Tenderers are requested to provide an outline of all community benefits you can offer for this contract.
A summary of the expected community benefits has been provided within the ITT.
(SC Ref:831541)

VI.4) Procedures for review
VI.4.1) Review body
Official name
Glasgow Sheriff Court
Town: Glasgow
Country: United Kingdom

VI.5) Date of dispatch of this notice
2026-06-05 15:53