Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 049444/S 000-2026
Nature of contract: Service contract
Procedure: Not specified
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK4: Tender Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Mayor’s Office for Policing and Crime
National registration number: PTMT-7816-YCQG

Postal address: 169 Union Street
Town: London
Region: Lewisham and Southwark
Postal code: SE1 0LL
Country: United Kingdom

Email: Bethanie.Pearce@met.police.uk

I.3) Communication
Tenders or requests to participate must be submitted
Electronically
Stage 1 – Access & Submission (Quick Reference)
To access the sourcing event and procurement documents:
Go to:
Log in or register for a supplier account
Search and register for Event #2667 – Pre‑Qualification Access Event
Once registered, you will be able to view the procurement documents and further information

I.4) Type of the contracting authority
Public authority – sub-central government

II) Object
II.1.1) Title
The Supply of a Video Conferencing Solution
Reference number: ocds-h6vhtk-06915e

II.1.3) Type of contract
Services

II.1.4) Short description
The Mayor’s Office for Policing and Crime (MOPAC), on behalf of the Metropolitan Police Service (MPS), is procuring a single supplier to deliver a fully integrated, standardised video conferencing solution across the MPS estate.
The contract will cover the supply, installation, configuration, commissioning, and ongoing support of Microsoft Teams Rooms (MTR) systems to replace legacy video conferencing equipment currently in use. The solution will provide a consistent, secure, and reliable hybrid meeting experience across a range of meeting room types, including small, medium, large and complex environments.
The supplier will be responsible for end‑to‑end delivery, including site surveys, design, installation, integration with existing MPS infrastructure, central monitoring, user training, and decommissioning of legacy systems in line with environmental and regulatory requirements.
The requirement includes an initial pilot phase to validate the solution, followed by a full estate rollout across approximately 120+ locations. The solution must support native Microsoft Teams functionality, enable centralised device management, and align with MPS security, operational, and performance standards.
The contract term is expected to be five years, with options to extend.

II.1.7) Total value of the procurement
Value (including VAT)
7,800,000
Value (excluding VAT)
6,500,000
Currency
GBP

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV codes
32232000
51310000
72000000

II.2.3) Place of performance
NUTS code
UKC – NORTH EAST (ENGLAND)
UKD – NORTH WEST (ENGLAND)
UKE – YORKSHIRE AND THE HUMBER
UKF – EAST MIDLANDS (ENGLAND)
UKG – WEST MIDLANDS (ENGLAND)
UKH – EAST OF ENGLAND
UKI – LONDON
UKJ – SOUTH EAST (ENGLAND)
UKK – SOUTH WEST (ENGLAND)

II.2.5) Award Criteria
Highest precedence first unless weighted otherwise
Quality
Name: Quality

Quality
Name: Social Value

Cost
Name: Cost

II.2.6) Estimated Value
Value (excluding VAT)
6,500,000
Currency
GBP

II.2.7) Contract dates (estimated)
Start
2026-11-01 00:00
End
2032-05-31 23:59
Duration
5 years 7 months
Possible extension
2035-03-31 23:59
Extended duration
8 years 5 months
This contract is subject to renewal
Yes
Description of renewals
Up to 3 x 12 months

II.2.9) Information about the limits on the number of candidates to be invited
Maximum number
4

II.2.11) Information about options
Options: Yes
Description of options
The contract will include options to procure additional goods, works and services during the contract term where required to support operational needs and estate changes.

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure

IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
This procurement will be conducted using the competitive flexible procedure under the Procurement Act 2023.
The process will comprise an initial stage where suppliers are invited to submit requests to participate. Submissions will be evaluated against defined selection criteria covering technical capability, relevant experience, and capacity to deliver the requirement.
A shortlist of suppliers will then be invited to tender. The contracting authority may refine the procurement process during subsequent stages, including the application of staged evaluation, clarification, and potential dialogue where necessary to ensure optimal delivery outcomes.
Further detail regarding the procurement structure, evaluation criteria, and award methodology will be provided in the tender documentation.

IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-06-17 17:00
Estimated award decision date
2026-09-30 23:59

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

Deadline for requests to participate
2026-07-01 15:00

VI) Complementary information
Link to source/bidding documents

Conflicts assessment prepared/revised
Yes

VI.5) Date of dispatch of this notice
2026-05-27 10:29