Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 046811/S 000-2026
Nature of contract: Service contract
Procedure: Not specified
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK2: Preliminary Market Engagement Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: UK Hydrographic Office
National registration number: PZZG-9616-WGXT

Postal address: Admiralty Way, Admiralty Way
Town: Taunton
Region: Somerset
Postal code: TA1 2DN
Country: United Kingdom

Telephone: 01823483482
Email: procurement@ukho.gov.uk

I.4) Type of the contracting authority
Public authority – central government

II) Object
II.1.1) Title
Storage, fulfilment and worldwide freighting
Reference number: ocds-h6vhtk-069e7f

II.1.3) Type of contract
Services

II.1.4) Short description
Storage, fulfilment and worldwide freighting of our Nautical Book Publications, comprising of:
Stock management and handling
•Receive stock deliveries from multiple print suppliers.
•Securely store approximately 450–500 unstacked pallets of publications.
•Maintain accurate stock records through a front-end system that provides live reporting on stock holdings.
Fulfilment objectives
•Daily orders will be provided by the Authority via email as XML files, with one XML file per order. Order quantities may be as low as a single item.
•Orders must be packed in bespoke cartons with a maximum weight of 30kg and sealed using the Authority’s branded packing tape. Each consignment must include a branded packing list detailing the items ordered.
•Items are predominantly A4 book publications. Other fulfilled items include A4 ring binders, A2 spiral-bound catalogues, and similar items of the same size or smaller.
•Where required, customs documentation must be issued directly to customers by email.
•Provide a front-end system capable of reporting on orders in hand and orders despatched, with tracking details available to support progress visibility.
Delivery
•Orders must be fully traceable, with customs documentation completed where required to support global distribution.
•A supplementary rush-order service is required to provide same-day despatch for orders received before midday, on an occasional basis.
•Standard delivery options, selected according to customer requirements at the point of order, are as follows:
oBritish Forces Post Office – orders allocated to HM Ships and other recipients via their unique BFPO number.
oExpress courier – same-day despatch with worldwide coverage.
oCollect – customers may appoint their own agents to collect from the premises from the next working day. The contractor must provide a release note to the customer by email during fulfilment, to be exchanged for the goods on collection.
oEx works – customers manage their own arrangements with the contractor for onward delivery by land, air, or sea, according to their requirements.
For more information about this opportunity, please visit the eSourcing portal at:

To respond to this opportunity, please click here:

II.1.5) Estimated Total Value
Value (including VAT)
3,500,000
Value (excluding VAT)
3,500,000
Currency
GBP

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV code
63120000

II.2.3) Place of performance
NUTS code
UKK23 – Somerset

II.2.7) Contract dates (estimated)
Start
2027-03-21 00:00
End
2031-03-20 23:59
Duration
4 years

IV) Procedure
IV.1) Description

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement

VI) Complementary information
Link to source/bidding documents

VI.5) Date of dispatch of this notice
2026-05-21 09:58

VI.6) Engagement information
Engagement deadline
2026-06-05 23:59
Engagement process description
Desktop research and engaging with the suppliers identified as a result
Offering virtual meetings on a one to one basis to any interested potential supplier