Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 041022/S 000-2026
Nature of contract: Service contract
Procedure: Not specified
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK3: Planned Procurement Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Mayor’s Office for Policing and Crime
National registration number: PTMT-7816-YCQG

Postal address: 169 Union Street
Town: London
Region: Lewisham and Southwark
Postal code: SE1 0LL
Country: United Kingdom

Email: MOPACProcurement@mopac.london.gov.uk

I.4) Type of the contracting authority
Public authority – sub-central government

Procuring Entity
Metropolitan Police Service
Metropolitan Police acting on behalf of the Mayor’s Office for Policing and Crime (MOPAC)
Postal address: New Scotland Yard, Victoria Embankment
Town: London
Region: Westminster
Postal code: SW1A 2JL
Country: United Kingdom

Email: louis.rehman@met.police.uk

II) Object
II.1.1) Title
The Supply of a Video Conferencing Solution
Reference number: ocds-h6vhtk-06915e

II.1.3) Type of contract
Services

II.1.4) Short description
The Mayor’s Office for Policing and Crime (MOPAC), on behalf of the Metropolitan Police Service (MPS), intends to procure a single supplier for the provision of a Video Conferencing and Audio-Visual (AV) solution across multiple sites.
The requirement includes the supply, delivery, installation, configuration, and integration of Microsoft Teams Rooms (MTR) and associated AV equipment. This will include, but is not limited to, display screens, conferencing hardware, control systems, and supporting infrastructure necessary to enable fully functional meeting room environments.
The appointed supplier will be responsible for but not limited to end-to-end delivery, including site surveys, design, installation, testing, commissioning, and integration with existing MPS ICT systems and digital platforms. The solution must be scalable and capable of supporting a range of room sizes and operational requirements.
In addition, the contract will include ongoing support and maintenance services. The procurement is expected to cover multiple locations within the MPS estate in London. The estimated value and final scope will be confirmed in the subsequent tender documentation.

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV codes
32232000
51310000
72000000

II.2.3) Place of performance
NUTS code
UKC – NORTH EAST (ENGLAND)
UKD – NORTH WEST (ENGLAND)
UKE – YORKSHIRE AND THE HUMBER
UKF – EAST MIDLANDS (ENGLAND)
UKG – WEST MIDLANDS (ENGLAND)
UKH – EAST OF ENGLAND
UKI – LONDON
UKJ – SOUTH EAST (ENGLAND)
UKK – SOUTH WEST (ENGLAND)

II.2.7) Contract dates (estimated)
Start
2027-04-01 00:00
End
2032-03-31 23:59
Duration
5 years
Possible extension
2035-03-31 23:59
Extended duration
8 years
This contract is subject to renewal
Yes
Description of renewals
Up to 3 x 12 months

II.3) Estimated date of publication of contract notice
2026-05-13 23:59

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure

IV.2) Administrative information
IV.2.1) Tender period dates
Estimated award decision date
2026-09-07 23:59

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

Deadline for requests to participate
2026-06-08 15:00

VI) Complementary information
Link to source/bidding documents

VI.5) Date of dispatch of this notice
2026-05-05 13:43