Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2024/S 000-039361/EN)
Nature of contract: Service contract
Procedure: Award of a contract without prior publication
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Northern Ireland Fire & Rescue Service
Postal address: Ardglass Road Downshire Civic Centre
Town: DOWNPATRICK
Postal code: BT306RA
Country: United Kingdom
Email: NIFRSProcurement@nifrs.org
Internet address(es):
Main address:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and saftey

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: ProCAD Maintenance and Support
II.1.2) Main CPV code: 72000000
II.1.3) Type of contract Services
II.1.4) Short Description:
A maintenance & support contract is required to ensure the ProCAD mobilising system continues to provide NIFRS with a means of mobilising resources to emergency incidents.
The support contract includes maintenance and support of all hardware and software, together with Windows, Oracle and application licences. This contr​act is vital to ensure NIFRS can maintain an effective response to emergencies.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:8900000.00
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The support contract includes maintenance and support of all hardware and software, together with Windows, Oracle and application licences. This contr​act is vital to ensure NIFRS can maintain an effective response to emergencies.
NIFRS require a ProCAD maintenance & support contract to run to support the Command and Control System. This DAC will be for an initial period of 1 year with the option to extend by 3 x12 month periods.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
Option to extend by 3 x12 month periods after initial period

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
(please complete point 2 of the Annex D)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section V: Award of contract/concession
Title: ProCAD Support and Maintenance

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2024-12-06
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Motorola Solution Ltd
National registration number: 00912182
Town: London
Country: United Kingdom
Nuts code:
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
The Client cannot guarantee any particular level of business within the Contract. Any information on value of business are for guidance only and no guarantee is given as to the exact value under this Contract. Any levels, or aggregate values of services, referred to are indicative only and shall not be binding on the Client.
VI.4) Procedures for review
VI.4.1) Review body
Official name: The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
Town: Belfast
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2024-12-06

Other justification for the award of the contract without prior publication of a call for competition
in the Official Journal of the European Union
The procurement falls outside the scope of application of the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
Award of a contract without prior publication of a call for competition in the cases listed below
The procurement falls outside the scope of application of the regulations
Explanation:
Motorola Solutions Ltd. own the intellectual property rights and hold the source code for the ProCAD system and are the only supplier that can provide support, services and training on this unique configuration.
Exclusive Rights 32(2)(b)(iii) Reasons apply.
The C&C system comprises bespoke ProCAD software provided by Motorola Solutions Ltd, together with associated hardware and interfaces to a number of other critical systems including GD92 mobilising system, Mobile Data system, Management Information system (MIS) and Integrated Communications Control System (ICCS). ​