Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2023/S 000-032656/EN)
Nature of contract: Service contract
Procedure: Negotiated without a call for competition
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Scottish Fire and Rescue Service
Postal address: Headquarters, Westburn Drive
Town: Cambuslang
Postal code: G72 7NA
Country: United Kingdom
Contact Person: Ashley Gould
Telephone: +44 1416464637
Email: ashley.gould@firescotland.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and saftey

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Human Resource and Payroll System

Reference number: V3C-056-2324
II.1.2) Main CPV code: 72222300
II.1.3) Type of contract Services
II.1.4) Short Description:
Human Resource and Payroll System
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:780558
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 79631000
Main CPV code: 48450000
Main CPV code: 48810000

II.2.3) Place of performance
Nuts code: Main site or place of performance:Throughout Scotland

II.2.4) Description of the procurement
Interim provision of existing services covering the period of the project to procure and implement a replacement

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication(in accordance with Article 32 of Directive 2014/24/EU)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: V3C-056-2324
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2023-10-31
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: MidlandHR
Postal address: Ruddington Hall, Ruddington
Town: Nottingham
Postal code: NG138FD
Country: United Kingdom
Nuts code:
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
(SC Ref:749400)
VI.4) Procedures for review
VI.4.1) Review body
Official name: Glasgow Sheriff Court and Justice of the Peace Court
Postal address: 1 Carlton Place
Town: Glasgow
Postal code: G5 9TW
Country: United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Scottish Fire and Rescue Service (SFRS) must, by notice in writing as soon as possible after the decision has been made, inform all
tenderers and candidates of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing
system. The SFRS will incorporate a minimum 10 calendar day standstill at the point information on the contract award is communicated to
tenderers. The SFRS is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court
or the Court of Session where as a consequence of a breach by the SFRS, they suffer or risk suffering loss or damage. The bringing of court
proceedings during the standstill period means that the SFRS must not enter into the contract, conclude the framework agreement or
establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order,
brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available
to the courts are detailed in the Regulations.

VI.5) Date of dispatch of this notice:
2023-11-03

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article
32 of Directive 2014/24/EU
Additional deliveries by the original supplier ordered under the strict conditions stated in the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
The Service is undertaking a re-procurement project to secure by fully compliant means a replacement solution, however the critical nature of the requirement means that the Service would be unable to operate in the event that the current solution should become unavailable in that interim period.