Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2023/S 000-009090/EN)
Nature of contract: Supply contract
Procedure: Restricted procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence
Postal address: Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Contact Person: Beau Morgan
Email: beau.morgan117@mod.gov.uk
Internet address(es):
Main address:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
Electronic communication requires the use of tools and devices that are not generally available.
Unrestricted and full direct access to these tools and devices is possible,free of charge,at:
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Emergency Breathing System (EBS) and In-Service Support

Reference number: 707020450
II.1.2) Main CPV code: 44611200
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The Single Statement of Need (SSON), for an emergency breathing system is: UK MOD personnel shall, as far as is reasonably practicable, be provided the means to extend time underwater so that escape from an aircraft, which has capsized or submerged as a result of an attempted controlled ditching or an uncontrolled water impact, is achievable if not constrained by external factors outside of what is expected.
Aim of the procurement is to:
1. Procure an Emergency Breathing System (EBS) to BSEN 4856: 2018 and to reduce Risk to Life (RtL) to As Low As Reasonably Practicable (ALARP);
2. Create a contract which provides a through-life procurement and support solution to improve repairs and spares availability, reduce delivery times and minimise the future contract management burden for The Authority: and
3. Maintain or reduce the overall cost of ownership through life.
The procurement has three major outcomes required from the same supplier and contract as follows:
1. One off bulk procurement and delivery to shelf of new compliant EBS units to be delivered in FY 23/24. This will be in the region of 1,300 units depending on budget and final price.
2. To create a through-life contract which supports the following elements:
i. Repair of agreed components by the OEM. e.g., mouthpiece and regulator and bottle regulator;
ii. Provision of simple repair packs for second line to use;
iii. Provision of parts to second line as required;
iv. EBS equipment unit serviced by the OEM;
v. Design and deliver 10 “Train the trainer” courses for 5 x maintainer instructors and 5 x user instructors;
vi. Design and support the set–up, evaluation, support and delivery of test articles;
vii. Creation of a support help desk/portal to manage and resolve satisfactorily:
a. Technical enquires or issues;
b. Spares identification;
c. New unit, spares, repairs or servicing (if required) enquires and order placement
d. Delivery times on new orders or work in progress;
e. Training issues and documentation;
f. Safety issues and documentation; and
g. ILS issues and documentation.
The Authority shall be holding an Industry Day on the 5th June 2023 for all Tenderers that have been invited to submit a Tender. This Industry Day shall be held In Abbey Wood, Bristol. Instructions regarding the Industry Day shall be sent on the 29th May 2023 to the invited Tenderers. Please hold the date of 5th June 2023.
II.1.5) Estimated total value:
Value excluding VAT: 1800000.00 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
1. A small Emergency Breathing System (EBS) provides a means to extend the time available for a user to remain underwater while actioning emergency egress drills from a capsized or submerged rotorcraft. Such a system is required by the MOD for aircrew to ensure that Risk to Life (RtL) is As Low As Reasonably Practicable (ALARP) and tolerable.
2. UK MOD personnel shall, as far as is reasonably practicable, be provided the means to extend time underwater so that escape from an aircraft, which has capsized or submerged as a result of an attempted controlled ditching or an uncontrolled water impact, is achievable if not constrained by external factors outside of what is expected.
3. The aim of this procurement is to:
a. Procure an EBS to BS EN 4856:2018 Category A (in the region of 1300 units).
b. Provide a through-life Integrated Logistics Support (ILS) solution for that EBS covering Training, Servicing, Maintenance and Repair.
c. Deliver improved Social Value during the term of the Contract.
4. Background
4.1. When a helicopter ditches, it commonly inverts and sinks rapidly. Even if the accident is survivable, historic data shows that approx. fifteen percent of the crew and occupants will perish. When ditching in water the inability to breath-hold long enough to make an escape from the rapidly sinking, flooded, inverted helicopter represents a major hazard. This hazard increases in cold water because, in this situation, maximum breath-hold time can be just a few seconds. EBS provide means to extend the time available for users to remain submerged under water whilst actioning emergency egress drills from a submerged Air System.
5. The Requirement
5.1. The Single Statement of Need (SSON), for an emergency breathing system is: UK MOD personnel shall, as far as is reasonably practicable, be provided the means to extend time underwater so that escape from an aircraft, which has capsized or submerged as a result of an attempted controlled ditching or an uncontrolled water impact, is achievable if not constrained by external factors outside of what is expected.
5.2. Aim of the procurement is to:
1. Procure an Emergency Breathing System (EBS) to BSEN 4856: 2018 and to reduce Risk to Life (RtL) to As Low As Reasonably Practicable (ALARP);
2. Create a contract with the same supplier which provides a through-life procurement and support solution to improve repairs and spares availability, reduce delivery times and minimise the future contract management burden for The Authority: and
3. Maintain or reduce the overall cost of ownership through life.
5.3. The procurement has three major outcomes required from the same supplier and contract as follows:
1. One off bulk procurement and delivery to shelf of new compliant EBS units to be delivered in FY 23/24. This will be in the region of 1,300 units depending on budget and final price.
2. To create a through-life contract which supports the following elements:
i. Repair of agreed components by the OEM. e.g., mouthpiece and regulator and bottle regulator;
ii. Provision of simple repair packs for second line to use;
iii. Provision of parts to second line as required;
iv. EBS equipment unit serviced by the OEM;
v. Design and deliver 10 “Train the trainer” courses for 5 x maintainer instructors and 5 x user instructors;
vi. Design and support the set–up, evaluation, support and delivery of test articles;
vii. Creation of a support help desk/portal to manage and resolve satisfactorily:
a. Technical enquires or issues;
b. Spares identification;
c. New unit, spares, repairs or servicing (if required) enquires and order placement
d. Delivery times on new orders or work in progress;
e. Training issues and documentation;
f. Safety issues and documentation; and
g. ILS issues and documentation.
3. To deliver improved Social Value during the term of the contract.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 6
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: The BSEN 4856: 2018 Standard is mandated for the breathing apparatus. If the Tenderer does not have this standard they shall be excluded from the competition at PQQ Stage.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Restricted procedure
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2023-05-02 Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 2023-05-26
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Tender must be valid until:2023-12-29

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Official name: Ministry of Defence
Postal address: Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
VI.5) Date of dispatch of this notice:2023-03-29