Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2023/S 000-009089/EN)
Nature of contract:
Procedure: Not applicable

Contract notice

Section I: Contracting authority
I.1) Name addresses and contact point(s):
Ministry of Defence
Abbey Wood
Bristol
Postal code: BS34 8JH
United Kingdom
For the attention of: Morgan Beau
Email: beau.morgan117@mod.gov.uk
Internet Address(es):
General address of the contracting authority:
Electronic access to information: www.contracts.mod.uk/
Electronic submission of tenders and requests to participate: www.contracts.mod.uk/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2) Type of the contracting authority:
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3) Main activity:
Defence
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity: Provision of Emergency Breathing System (EBS) and In-Service Support
II.1.2) Type of contract and location of works, place of delivery or of performance:
Supplies
Type of supplies contract: Purchase
Nuts code:
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4) Information on framework agreement
II.1.5) Short description of the specific contract:
The Single Statement of Need (SSON), for an emergency breathing system is: UK MOD personnel shall, as far as is reasonably practicable, be provided the means to extend time underwater so that escape from an aircraft, which has capsized or submerged as a result of an attempted controlled ditching or an uncontrolled water impact, is achievable if not constrained by external factors outside of what is expected.
Aim of the procurement is to:
1. Procure an Emergency Breathing System (EBS) to BSEN 4856: 2018 and to reduce Risk to Life (RtL) to As Low As Reasonably Practicable (ALARP);
2. Create a contract which provides a through-life procurement and support solution to improve repairs and spares availability, reduce delivery times and minimise the future contract management burden for The Authority: and
3. Maintain or reduce the overall cost of ownership through life.
The Authority shall be holding an Industry Day on the 5th Jun 2023 for all Tenderers that have been invited to submit a Tender. This Industry Day shall be held at Abbey Wood, Bristol. The Industry instructions shall be sent out to the invited Tenderers on the 29th May 2023. All Potential Tenderers please hold the date of the 5th June 2023.

II.1.6) Common procurement vocabulary (CPV): 44611200,
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA):
II.1.8) Lots:
The contract is divided into lots: No
II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
The Single Statement of Need (SSON), for an emergency breathing system is: UK MOD personnel shall, as far as is reasonably practicable, be provided the means to extend time underwater so that escape from an aircraft, which has capsized or submerged as a result of an attempted controlled ditching or an uncontrolled water impact, is achievable if not constrained by external factors outside of what is expected.
Aim of the procurement is to:
1. Procure an Emergency Breathing System (EBS) to BSEN 4856: 2018 and to reduce Risk to Life (RtL) to As Low As Reasonably Practicable (ALARP);
2. Create a contract which provides a through-life procurement and support solution to improve repairs and spares availability, reduce delivery times and minimise the future contract management burden for The Authority: and
3. Maintain or reduce the overall cost of ownership through life.
The procurement has three major outcomes required from the same supplier and contract as follows:
1. One off bulk procurement and delivery to shelf of new compliant EBS units to be delivered in FY 23/24. This will be in the region of 1,300 units depending on budget and final price.
2. To create a through-life contract which supports the following elements:
i. Repair of agreed components by the OEM. e.g., mouthpiece and regulator and bottle regulator;
ii. Provision of simple repair packs for second line to use;
iii. Provision of parts to second line as required;
iv. EBS equipment unit serviced by the OEM;
v. Design and deliver 10 “Train the trainer” courses for 5 x maintainer instructors and 5 x user instructors;
vi. Design and support the set-up, evaluation, support and delivery of test articles;
vii. Creation of a support help desk/portal to manage and resolve satisfactorily:
a. Technical enquires or issues;
b. Spares identification;
c. New unit, spares, repairs or servicing (if required) enquires and order placement
d. Delivery times on new orders or work in progress;
e. Training issues and documentation;
f. Safety issues and documentation; and
g. ILS issues and documentation.
Estimated value excluding VAT:
1800000.00 GBP
II.2.2) Information about options:

II.2.3) Information about renewals:
II.3) Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
– Browse to the eSourcing Portal
– Click the “Click here to register” link
– Accept the terms and conditions and click “continue”
– Enter your correct business and user details
– Note the username you chose and click “Save” when complete
– You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
– Login to the portal with the username/password
– Click the “PQQs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
– Click on the relevant PQQ to access the content.
– Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
– This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
– Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
– You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
– Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
– There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2) Economic and financial ability
AS per PQQ Documentation
Minimum level(s) of standards possibly required:
AS per PQQ Documentation

III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: The BSEN 4856: 2018 Standard is mandated for the breathing apparatus. If the Tenderer does not have this standard they shall be excluded from the competition at PQQ Stage.
Minimum level(s) of standards possibly required:
III.2.4) Information about reserved contracts
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession:
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number: 3 and maximum number 6
IV.1.3) Reduction of the number of operators during the negotiation or dialogue
IV.2) Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2) Information about electronic auction

IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority/entity
707020450
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: Yes
IV.3.4) Time limit for receipt of tenders or requests to participate
2.5.2023 – 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
26.5.2023
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender
In days:
IV.3.8) Conditions for opening of tenders

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
VI.4) Procedures for appeal
VI.5) Date of dispatch of this notice:
29.3.2023