Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2023/S 000-002672/EN)
Nature of contract: Service contract
Procedure: Award of a contract without prior publication
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Scottish Fire and Rescue Service
Postal address: Headquarters, Westburn Drive
Town: Cambuslang
Postal code: G72 7NA
Country: United Kingdom
Contact Person: Ashley Gould
Telephone: +44 1416464637
Email: ashley.gould@firescotland.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and saftey

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: On-Call Staff Rostering System

Reference number: V5A-089-2021
II.1.2) Main CPV code: 72267100
II.1.3) Type of contract Services
II.1.4) Short Description:
On-Call Staff Roster Management System Support and Maintenance including the provision of potential additional licenses
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:400000
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 72261000

II.2.3) Place of performance
Nuts code: Main site or place of performance:Throughout Scotland

II.2.4) Description of the procurement
The roster management system is utilised by approximately 3600 operational employees throughout the whole of SFRS and is a key system to ensuring that every shift has the appropriate number of personnel and skills on duty to crew appliances. The Service is in the process of finalising its specification prior to commencing competition for a new service. In the interim, there is a critical need to continue with the support and maintenance of the current duty system until such time as a new system has been procured and implemented to ensure operational effectiveness.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
Potential for futureproofing via additional licenses

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
(please complete point 2 of the Annex D)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: V5A-089-2021
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2023-01-27
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Gartan Technologies Ltd
Postal address: Enterprise Fund Business Centre, Leterkenny
Town: Donegal
Postal code: F92 PP83
Country: Ireland
Nuts code:
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
(SC Ref:720632)
VI.4) Procedures for review
VI.4.1) Review body
Official name: Glasgow Sheriff Court and Justice of the Peace Court
Town: Glasgow
Postal code: G5 9TW
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2023-01-27

Other justification for the award of the contract without prior publication of a call for competition
in the Official Journal of the European Union
The procurement falls outside the scope of application of the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
The roster management system is utilised by approximately 3600 operational employees throughout the whole of the Service and is a key system to ensuring that every shift has the appropriate number of personnel and skills on duty to crew appliances. The Service is now finalising its requirements in relation to a new Duty Management system with the view to commencing competition within the next three months. In the interim, there is a critical need to continue with the support and maintenance of the current duty system until such time as a
new system has been
procured and implemented to ensure operational effectiveness.