Defence Online

Type of document: Contract Notice
Country: United Kingdom

1. Title: LE TACCIS PMO SPECIALIST RESOURCE SUPPORT
2. Awarding Authority: MOD, Army HQ and Defence Digital (TacSys), GB. Web:
3. Contract type: Service contract
4. Description: The Awarding Authority is seeking a partner to provide specialist resource to deliver a PMO managed service under the direction of the LE TacCIS Prog Mgr to support the SRO and Prog Dir in the delivery of the programmes outcomes and objectives
5. CPV Code(s): 72000000, 72212331, 72224000
6. NUTS code(s): UKJ, UKJ3, UKJ36
7. Main site or location of works, main place of delivery or main place of performance: Location South West England
Address where the work will take place Army HQ in Andover, Bristol, supplier’s own facilities (incl remote working) assorted industry and MOD facilities for meetings. All work will be UK based.
8. Reference attributed by awarding authority: PS112
9. Estimated value of requirement: Budget range £2,160,000.00 (ex VAT) for 24 months.
(Comprised of £2,145,000.00 plus T&S LOL of £15,000.00 ex vat).
10. Closing date for applications 22.7.2022 (11:59 pm).
11. Address to which they must be sent: For further information regarding the above contract notice please visit
12. Other information: Deadline for asking questions Friday 15 July 2022 at 11:59pm GMT
Off-payroll (IR35) determination Supply of resource: the off-payroll rules will apply to any workers engaged through a qualifying intermediary, such as their own limited company
Latest start date Thursday 1 September 2022
Expected contract length 24 months
About the work
Why the work is being done Suitable SQEP required to lead and deliver a managed service Programme Management Office to the LE TacCIS programme, which is focused on military land domain Communication Information Services based on Agile Methodology and User Centred Design principles. This is in response to an identified SQEP shortfall in the following areas:
Programme Management and Support to Programme Leadership
Change and Risk Management.
Stakeholder Management and Engagement.
Benefits Management
Scope Management
Dependencies Management
Assumptions Management
Planning & Schedule Management
Change Control Management
Risk, Issue & Opportunity Management
Business Process Transformation and Intelligent User Support
Problem to be solved Lack of SQEP in the management, delivery and co-ordination of key PMO & P3M functions to support the LE TacCIS Programme. To deliver programme success and enable Information Superiority for UK commanders in the Land Domain these areas must be filled. This support will also demonstrate mature, effective programme management functions and products to the Programme’s Senior Responsible Officer (SRO) and external review teams.
Who the users are and what they need to do The SRO and Programme Director requires a mature, proactive and responsive LE TacCIS PMO managing and operating across the suite of P3M functions, delivering both programme and change management functions and products. The LE TacCIS SRO, Prog Director and Programe Manager must be enabled to make timely capability decisions with an engaged stakeholder base based on accurate business information and insightful PMO analysis in order to deliver improved Communications and Information Services (CIS) capabilities to Defence, and to demonstrate continual programme improvement and maturity to the SRO and external review teams.
Early market engagement
Any work that’s already been done Approximately 4.5 years of support has already been conducted, which has focused on programme governance, development of a programme management plan and project work on future agile organisational constructs. The existing PMO functions now needs to mature and cohere to deliver an evidence based decision making organisation that enables the SRO to deliver against the outputs of this complex Cat A Programme.
Existing team Supplier will be working with MOD military, civil servants, other contractors and industry.
Current phase Live
Working arrangements Estimated 25% –50% of time at Andover, less than 12% time in Bristol for face-to-face meetings and team reviews.
Estimated remainder remote working/supplier’s own facilities for deliverable development. This will vary considerably depending on phase of deliverables and by individual deliverable. Whilst remote working/ at supplier’s own facilities personnel must be contactable by phone and email.
Security clearance Suppliers are expected to hold a valid SC clearance. The Authority will not sponsor SC clearance, it must be in place and remain valid for the duration of the contract.
Additional information
Additional terms and conditions
Skills and experience
Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.
Essential skills and experience
Provide example (within last 3 years) of demonstrable experience/knowledge developing, managing/running the construct and functions of a Govt organisation PMO to deliver an agile, transformative CIS delivery programme. 25%
Provide example (within last 3 years) of demonstrable experience implementing/running/improving and cohering programme management functions/processes/products for large MOD CIS programme. 15%
Provide example (within last 3 years) of demonstrable experience and knowledge of MOD and Army HQ organisation and CIS capability and acquisition processes. 2%
Provide example (within last 3 years) of demonstrable experience on developing, mapping and delivering stakeholder engagement activities and products. 5%
Provide example (within last 3 years) of demonstrable experience on developing and maturity development of Business and Enterprise Architecture. 3%
Provide example (within last 3 years) of demonstrable experience on developing and maturity development of Governance, Reporting, Scope Management, Schedule Management, Decision Support and Situational Awareness. 10%
Provide example (within last 3 years) of demonstrable experience on developing and maturity development of Benefits, Dependency and Assumption Management Information and documentation. 15%
Provide an example from within the last 3 years of demonstrable experience of support to Cost & Resource Management. 10%
Provide example (within last 3 years) of demonstrable experience on developing and maturity development of Change Management and Control (including support to ongoing change management activity). 3%
Provide example (within last 3 years) of demonstrable experience on developing and maturity development of Risk, Issue and Opportunity Management. 10%
Nice-to-have skills and experience Provide an example from within the last 3 years of demonstrable experience of progressive knowledge transfer to MOD staff. 2%
How suppliers will be evaluated
All suppliers will be asked to provide a written proposal.
How many suppliers to evaluate 3
Proposal criteria
Quality/Delivery: How will you provide a high-quality team delivering/managing the required skills/functions of a high performing PMO? Why do you believe your team will be high-performing? 23%
Flexibility: How will you balance being responsive/flexible to changing work demands (in terms of skills/capacity) as the programme progresses with the benefits of a stable/consistent PMO team.14%
Resourcing Structure: Provide an indicative structure (people/roles in proposed team, main interrelationships), indicative profile (how the team size/roles might change over time) and when they can start.6%
Explain how you will identify/keep the organisation informed of risks/dependencies/issues/considerations relevant to planning. Identifying and managing the connections/dependencies between PMO functions you will perform/communicating the implications is key.22%
Please detail your proposed approach and methodology for managing and delivering Dependency and Assumption Management with Scheduling and Risk Management 13%
Required to work alongside Crown Servant PMO Staff. How will you manage these relationships, and those with Programme Mgr, Programme Dir/SRO to deliver outputs efficiently. 10%
Explain your approach to knowledge management, particularly how the Authority and its partners can maintain the LE TacCIS PMO functionality beyond the end of the contract. 6%
How will you optimise costs for the Authority and deliver value for money though the development and the lifetime of the service (total cost of ownership of the service.) 6%
Cultural fit criteria
How you communicate effectively with staff, technical SMEs and senior management to identify pragmatic solutions to problems within a resource constrained environment. 22%
Provide example (within last 3 years) of proven success working in an open, transparent/collaborative working relationship at all levels with excellent communication and co-ordination skills when conducting daily stand-ups/meetings/presentations/demonstrations.22%
Provide an example from within the last 3 years of your ability and willingness to work collaboratively within a multi-vendor delivery environment to achieve outcomes.12%
Provide an example from within the last 3 years of your ability to challenge the status-quo with a no blame culture and encourage people to learn from their mistakes 9%
How will you share knowledge, experience and expertise with the Authority and other team members? 13%
How will you take ownership of problems and use initiative to ensure a successful outcome? 22%
Payment approach Capped time and materials
Additional assessment methods
Evaluation weighting
Technical competence
60%
Cultural fit
15%
Price
25%
TKR-202279-EX-1848027