Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-013441/EN)
Nature of contract:
Procedure: Not applicable

Contract notice

Section I: Contracting authority
I.1) Name addresses and contact point(s):
Ministry of Defence
Ash 2A # 3203, Abbey Wood South
Bristol
Postal code: BS34 8JH
United Kingdom
For the attention of: Beth Weaver
Email: beth.weaver101@mod.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2) Type of the contracting authority:
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3) Main activity:
Defence
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity: 70987654 – BOATS/0009 Improvement Contract for Training Vessel (TV) Sir Tristram
II.1.2) Type of contract and location of works, place of delivery or of performance:
Services
Service category No 3: Air transport services of passengers and freight, except transport of mail
Main site or location of works, place of delivery or of performance: Portland Harbour, Dorset
Nuts code:
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4) Information on framework agreement
II.1.5) Short description of the specific contract:
The DE&S Boats Team, part of the UK MOD, has a requirement for the Training Vessel (TV) Sir Tristram to undergo a number of improvements to a specified set of requirements to extend its life to 2026. An 8-week window has been identified between December 2022 and February 2023 in which work shall be undertaken. Tristram is now a training vessel used predominantly to simulate real life scenarios at sea. The vessel is moored in Portland Harbour, Dorset, UK and is not subject to the normal loads and strains of a sea going vessel.
The scope of the improvements is expected to include but will not be limited to;
• CCTV at entry ways on Port and Starboard. At least 2 CCTV cameras  
• LED lighting with dimmer and adjustable light colour to green and red  
• New Porta Cabin that includes small kitchen  
• Refit of toilets facilities (male and female)  
• Replacement of all access platforms and stairs
• Re-preservation/refurbishment of deck, fittings and other structures

II.1.6) Common procurement vocabulary (CPV): 50241100,
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA):
II.1.8) Lots:
The contract is divided into lots: No
II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
Refer to Section II.1.5) Short description of the contract or purchase(s) above
Estimated value excluding VAT:
Range: between 600000 and 700000 GBP
II.2.2) Information about options:

II.2.3) Information about renewals:
II.3) Duration of the contract or time limit for completion
Duration in months: 4 (from the award of the contract)

Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
An indemnity, guarantee or bank bond may be required to support the contract The Authority reserves the right to ask for an indemnity, (parent company) guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Tasks will be payable either upon successful completion of individual tasks or a milestone payment scheme will be agreed on a case by case basis .
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions:
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
The maximum level of protective marking is Official Sensitive.
The Cyber Risk Assessment access code is: Ref: 658781727
The Cyber Risk Level for this requirement is very low.

III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
– Browse to the eSourcing Portal
– Click the “Click here to register” link
– Accept the terms and conditions and click “continue”
– Enter your correct business and user details
– Note the username you chose and click “Save” when complete
– You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
– Login to the portal with the username/password
– Click the “PQQs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
– Click on the relevant PQQ to access the content.
– Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
– This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
– Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
– You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
– Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
– There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2) Economic and financial ability
Please also refer to Pre-Qualification Questionnaire for 703821450 – BOATS/0009 Improvement Contract for Training Vessel (TV) Tristram
Minimum level(s) of standards possibly required:
Please also refer to Pre-Qualification Questionnaire for 703821450 – BOATS/0009 Improvement Contract for Training Vessel (TV) Tristram

III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Please refer to Pre-Qualification Questionnaire for 703821450 – BOATS/0009 Improvement Contract for Training Vessel (TV) Tristram
Minimum level(s) of standards possibly required:
III.2.4) Information about reserved contracts
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession:
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number: 2 and maximum number 4
Objective criteria for choosing the limited number of candidates:
This will be conducted in accordance with the evaluation criteria as set out in the PQQ Guidance Instructions.
IV.1.3) Reduction of the number of operators during the negotiation or dialogue
IV.2) Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2) Information about electronic auction

IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority/entity
70987654 – BOATS/0009
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: Yes
IV.3.4) Time limit for receipt of tenders or requests to participate
20.6.2022 – 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender
In days:
IV.3.8) Conditions for opening of tenders

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures:
Ministry of Defence – Defence Equipment and Support
MoD Abbey Wood
Bristol
Postal code: BS34 8JH
United Kingdom
Email: beth.weaver101@mod.gov.uk
VI.5) Date of dispatch of this notice:
19.5.2022