Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2021/S 000-030706/EN)
Nature of contract: Supply contract
Procedure: Not applicable

Modification of a contract/concession during its term
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Police Service of Northern Ireland
Postal address: c/o Clare House, 303 Airport Road West
Town: BELFAST
Postal code: BT3 9ED
Country: United Kingdom
Email: justice.cpd@finance-ni.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: PSNI- Supply and Delivery of Furniture

Reference number: CFT31426
II.1.2) Main CPV code: 39100000
II.1.3) Type of contract: Supplies
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 39100000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement at the time of conclusion of the contract
PSNI carries out a diverse range of roles and functions. To allow police officers and staff to effectively perform these roles, they require the provision of furniture suitable to the range of functions carried out. The functions within each location may include offices, stores, dining rooms, changing rooms, custody suites, conference rooms etc. The range of furniture includes desks and tables, chairs, cabinets, lockers, storage racks etc.
II.2.7) Duration of the contract,framework agreement,dynamic purchasing system or concession
Duration in months:60
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure
IV.2) Administrative information
IV.2.1) Contract award notice concerning this contract
Notice number in the OJ S:2016/S 116-205658
Section V: Award of contract/concession
Contract No: 31426
Title: PSNI Supply and Delivery of Furniture

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2016-06-14
V.2.2) Information about tenders
V.2.4) Information on value of the contract/lot/concession(at the time of conclusion of the contract;excluding VAT)

Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Official name: The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.
Town: Belfast
Country: United Kingdom

VI.4.2) Body responsible for mediation procedures
Official name: The Public Contract Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court England, Wales and Northern Ireland.
Town: Belfast
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2021-12-09

Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code: 39100000
VII.1.3) Place of performance
Nuts code:
VII.1.4) Description of the procurement:
PSNI carries out a diverse range of roles and functions. To allow police officers and staff to effectively perform
these roles, they require the provision of furniture suitable to the range of functions carried out. The functions
within each location may include offices, stores, dining rooms, changing rooms, custody suites, conference
rooms etc. The range of furniture includes desks and tables, chairs, cabinets, lockers, storage racks etc. Whilst
most of the items can be specified in advance, the contract will include the requirement for sourcing of individual
products. Furniture is required to enable PSNI to comply with their statutory obligations in respect of the Health,Safety and Welfare of Police Officers and Police Staff in the course of their duties. If furniture was not available,officers and staff could not carry out their duties safely or effectively.
VII.1.5) Duration of the contract,framework agreement,dynamic purchasing system or concession
Duration in months:60
VII.1.6) Information on value of the contract/lot/concession(excluding VAT)
VII.2) Information about modifications VII.2.1) Description of the modifications
Nature and extent of the modifications(with indication of possible earlier changes to the contract):
The scale and impact of COVID was unforeseen and redirected procurement resources away to priority PPE areas. Given some of the technical requirements and specialist furniture items required by PSNI, interim quotations are not possible nor proportionate as substantive testing is required and all items must pass through Quality Assurance and be assessed by Occupational Health & Welfare on ergonomics, strength, stability and BS5459 standard. In addition any appointed contractor must have CTC Police level 2 vetting. PSNI are currently undertaking a complete review of their requirements to clearly scope out what they need to ensure a fair and transparent competition going forward.

VII.2.2) Reasons for modification
Need for additional works,services or supplies by the original contractor/concessionaire (Art.43(1)(b)
of Directive 2014/23/EU, Art.72(1)(b) of Directive 2014/24/EU, Art.89(1)(b) of Directive 2014/25/EU)
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a
change of contractor:
The modification falls under the provisions set out in Regulation 72(1)(b) for additional works, services or supplies that “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs

VII.2.3) Increase in price