Defence Online

The current contract for Construction work – Framework Lead is projected to end on 05-DEC-22 and may be available for retender. Safer Detention and Handling of Prisoners 3.
The Kent Police and Crime Commissioner (‘the Contracting Authority’) seeks expressions of interest from experienced economic operators as set out in this Notice to undertake its new Safer Detention and Handling of Prisoners (SDHP3) project (‘the Project’). The intention of the Project is to ensure that the Contracting Authority is compliant with the SDHP Guidelines.
The Project
The Project comprises two distinct elements. The first element of the Project involves alterations and remedial works under an intermediate building contract (with contractor’s design), including the installation and testing of replacement CCTV and Suspect Digital Interview (‘SDI’) systems, at certain existing custody suites (the ‘Construction phase’). The second element of the Project involves the support and maintenance services in respect of the CCTV and SDI systems (the ‘IT phase’). So whilst this is listed as a works contract, it does also have a significant services element.
The Contracting Authority’s detailed requirements for the Project will appear in the tender documentation.
In order to ensure that the Construction phase and the IT phase of the Project are delivered cohesively and so that the disruptions to the Contracting Authority’s duties and public service are kept to a minimum, the Contracting Authority intends to approach the delivery of the Project in the following way: An economic operator will be appointed to deliver the Construction phase and to oversee the delivery of the IT phase by way of one or more sub-contracts (the form of IT sub-contract will be included as a schedule to the contract). Once the Construction phase has been completed, the Contracting Authority intends that the IT sub-contract be novated so that the Contracting Authority will assume the obligations of the economic operator. The sub-contractor will then accordingly perform its obligations under the IT sub-contract in favour of the Contracting Authority (the form a deed of novation will be included as a schedule to the contract). Alternatively, if an economic operator proposes to provide both phases of the Project without the need to sub-contract the IT phase, then the IT sub-contract will be amended to form a schedule to the contract and the obligation to perform the IT phase will rest with the economic operator.
The Contract
The Contracting Authority intends that there will be one contract to cover all of the custody suites (currently expected to be five (5) in number at the Contracting Authority’s police stations in Tonbridge, Folkestone, Canterbury, Margate and Maidstone), based on the JCT intermediate building contract (with contractor’s design). Likewise, the same IT sub-contract(s) will cover provision of support and maintenance services at all of the sites.
Although the Project is primarily for works, the IT sub-contract is a services contract. It is intended that the duration of the IT sub-contract will be five (5) years, which will commence from the point that the construction works at the first site is completed. Full details will appear in the tender documentation but the Contracting Authority reserves the right at its sole discretion to extend the contract period of the IT sub-contract for a period (or periods) of up to two (2) further years in respect of the support and maintenance services (the duration in Section II.3 takes account of this maximum extension).
Other Contracting Authorities
Section 1.4 of this Notice indicates that the Contracting Authority is purchasing on behalf of other contracting authorities. Economic operators should note however the limited scope of this proposal, which is to ensure that the Police and Crime Commissioner for Essex may have access to or benefit from parts of the services and the solution. It is not anticipated that a framework agreement would be established or that the successful tenderer would enter into a direct contract with any party other than the Contracting Authority.
Common procurement vocabulary (CPV): 45000000, 32234000, 32235000, 45210000, 72610000, 45216111, 45310000, 50340000,