Defence Online

Type of document: Voluntary ex ante transparency notice
Country: United Kingdom
OJEU Ref: (2021/S 098-260102/EN)
Nature of contract: Supply contract
Procedure: Award of a contract without prior publication
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Police Service of Northern Ireland
Postal address: C/o CPD 303 Airport Road West
Town: Belfast
Postal code: BT3 9ED
Country: United Kingdom
Email: justice.cpd@finance-ni.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and saftey

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: PSNI Supply and Delivery of Furniture

Reference number: CFT 31426
II.1.2) Main CPV code: 39130000
II.1.3) Type of contract Supplies
II.1.4) Short Description:
Following an open competition (advertised in the Official Journal of the EU in 9 December 2015), the Police Service of Northern Ireland (PSNI) entered into a contract on 14 June 2016 with an economic operator (withheld for security reasons) for the supply and delivery of furniture, the current contract will expire on 13 June 2021, however it has become unavoidably necessary to continue to maintain the existing services beyond this point for a period of 6 months whilst a new procurement exercise is completed. The PSNI intends to modify the contract in accordance with Regulation 72(1)(b) due to the economic and technical reasons and the substantial duplication of cost and significant inconvenience associated with changing to a new contractor to support the current services whilst the PSNI undertakes a new procurement. This voluntary transparency notice has been published to alert economic operators of the PSNI intentions to modify the PSNI with effect from the 14 June 2021 for a period of 6 months. PSNI intends to launch a procurement competition and award a replacement contract for the PSNI Supply and Delivery of Furniture within the extended period.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:1410000.00
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code: UKN
II.2.4) Description of the procurement
PSNI carries out a diverse range of roles and functions. To allow police officers and staff to effectively perform these roles, they require the provision of furniture suitable to the range of functions carried out. The functions within each location may include offices, stores, dining rooms, changing rooms, custody suites, conference rooms, etc. The range of furniture includes desks and tables, chairs, cabinets, lockers, storage racks, etc. Whilst most of the items can be specified in advance, the contract will include the requirement for sourcing of individual products. Furniture is required to enable PSNI to comply with their statutory obligations in respect of the Health, Safety and Welfare of Police Officers and Police Staff in the course of their duties. If furniture was not available, officers and staff could not carry out their duties safely or effectively.

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information:
This voluntary transparency notice has been published to alert economic operators of the Department. of Finance’s intention to modify the under regulation 72(1)(b) of the Public Contract. Regulations. The modification will take effect from 14 June 2021. A modification notice will be published after this date.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
(please complete point 2 of the Annex D)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2015-06-14
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: ‘Withheld For Security Reasons’
Town: Belfast
Country: United Kingdom
Email: justice.cpd@finance-ni.gov.uk
Nuts code: UKN06
Internet address: www.cpdni.gov.uk
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
The value of the modification for the maximum of 6 months is GBP 150 000. The original value of the contract awarded in 2015 was GBP 1 410 000.
VI.4) Procedures for review
VI.4.1) Review body
Official name: The UK does not currently have any such bodies with responsibilities for appeal/ mediation procedures
Town: Belfast
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2021-05-19

Other justification for the award of the contract without prior publication of a call for competition
in the Official Journal of the European Union
The procurement falls outside the scope of application of the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
The PSNI intends to modify the contract in accordance with Regulation 72(1)(b) due to the economic and technical reasons and the substantial duplication of cost and significant inconvenience associated with changing to a new contractor to support the current services whilst the PSNI undertakes a new procurement. This voluntary transparency notice has been published to alert economic operators of the PSNI intentions to modify the PSNI with effect from the 14 June 2021 for a period of 6 months. PSNI intends to launch a procurement competition and award a replacement contract for the PSNI Supply and Delivery of Furniture within the extended period.