Defence Online

Type of document: Contract Notice
Country: United Kingdom

1. Title: INTELLIGENCE REQUIREMENTS MANAGEMENT (IRM) AND COLLECTION MANAGEMENT (CM) SOFTWARE DEVELOPMENT
2. Awarding Authority: Ministry of Defence, GB. Web:
3. Contract type: Service contract
4. Description: The Contractor is required to continue the development of the Intelligence Requirements Management (IRM) & Collection Management (CM) software application and deliver into service (IOC) by the end of Mar 2022. They must facilitate and support appropriate hosting to support IOC, providing the technical expertise to support the accreditation process.
5. CPV Code(s): 72000000, 72260000, 72200000
6. NUTS code(s): UKH, UKH1, UKH12
7. Main site or location of works, main place of delivery or main place of performance: Location South West England
Address where the work will take place Primary workplace is RAF Wyton, Huntingdon, Cambridgeshire PE28 2EA. Some work may be undertaken remotely due to COVID-19 restrictions.
8. Reference attributed by awarding authority: Not provided.
9. Estimated value of requirement: Budget range £2.3M- £3.2M ex VAT
10. Closing date for applications 12.2.2021 (23:59).
11. Address to which they must be sent: For further information regarding the above contract notice please visit
12. Other information: Deadline for asking questions Friday 5 February 2021 at 11:59pm GMT
Latest start date Friday 19 March 2021
Expected contract length 15 months plus an optional extension of 3 months
About the work
Why the work is being done Provision of a UK Defence , IRM and CM software tool to deliver the outcomes required by Defence.
By delivering Initial Operating Capability by March 2022 and post IOC, delivering continued refinement/development of the product based on user feedback, this requirement will contribute towards the Strategic Vision which is a single all-domain Intelligence Mission Management System which is fully integrated across the UK Defence Intelligence Enterprise and key allies. It will be multi-domain, integrated through all levels of command and security tiers and deliver a high degree of automation.
Problem to be solved Improve the process for Intelligence RFI Management, Intelligence Requirements Management and Collections Management.
The Contractor is required to continue development of an existing application to reach the maturity requirement for an Initial Operating Capability by Mar 2022. The Contractor is expected to make suggestions to improve the design and functionality of the tool from their own technical experience and from feedback generated by user groups.
The Contractor will facilitate user engagement events (up to 12 in the contracted period), and ensure that sprint meetings such as planning, reviews and retrospectives are open to all appropriate stakeholders. The engagements could be briefs to Senior Executives or facilitating User groups of up to 20 staff, this may be conducted remotely given the current COVID limitations.
The Contractor must support the development with ad hoc coaching on specific roles such as product ownership. Consideration must be given to the use of digital collaboration tools to aid remote communication, in view of the prevailing COVID-19 restrictions.
The Contractor must deliver a minimum of 2 x Minimum Viable Products demonstrations (Mid-year and End of contract).
Post IOC, the Contractor will be responsible for delivering continued refinement/development of the product based on User feedback.
Who the users are and what they need to do The Lead User will be the Joint Intelligence Operations Centre (JIOC). They are responsible for managing and coordinating RFIs on behalf of Defence.
The new tool’s objective is to provide any user the ability to search a repository of stored information as well as streamlining the processes involved with RFI, IRM & CM.
Early market engagement n/a
Any work that’s already been done 6 months of development activity has been completed which has seen development of the front-end Graphical User Interface (GUI) and development of the Request For Information (RFI) module.
Existing team n/a
Current phase Alpha
Working arrangements The Contractor will work 5 days a week (Mon-Fri) on standard working hours.

The Contractor will work with the Product Owner (PO) who resides at RAF Wyton and the Desk Officer at UK Stratcom.

The development will be conducted at OFFICIAL however, the system will be designed so that it will be deployed onto a higher classification up to SECRET level to meet the Initial Operating Capability.
Security clearance The Contractor must have in place or be prepared to undergo:

• Developed Vetting (DV) for minimum 2 x staff.
• Security Clearance (SC) for all other staff.
Additional information
Additional terms and conditions Suppliers must use or be prepared to sign up to the Authority’s Purchase to Payment Tool called CP&F.

Payments will be in monthly/quarterly in arrears and aligned to deliverables.

Travel and Subsistence must be included in the fixed price.

The role is outside IR35.

The Cyber Risk Profile has been identified as LOW (reference RAR-RT473ZGN) . PLEASE COMPLETE YOUR RESPONSE at when responding to this advert, to be considered for inclusion in the next stage.

A Security Aspects Letter (SAL) will be issued.

Further defence- specific contractual conditions will apply and will be provided to the winning bidder.
Skills and experience
Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
Provide a track record of successfully delivering strategic user centric design solutions or services into security or defence organisations.
Demonstrate extensive understanding, experience and evidence of SME’s in the RFI, IRM & CM Defence processes.
Evidence that your team is highly experienced in delivering services using agile delivery methodologies, at scale.
Demonstrate experience building intuitive and easy-to-use web-based applications.
Demonstrate availability of resources to be able to start as soon as possible.
Demonstrable evidence of ability to run agile teams remotely and collaboratively and manage geographically dispersed teams.
Evidence of DevOps and Continuous Integration/ Continuous Deployment (CI/CD) through Azure Devops tooling and the use of Docker for portability.
Proven track-record of automated testing procedures and generated testing reports through technologies like protractor and cucumber.
Demonstrate that the team can provide a specialist resource to support the system administration and infrastructure requirements both of the development environment and the application itself.
Nice-to-have skills and experience
Provide evidence of successfully transitioning projects into a live service environment within security or defence organisations, or similar secure operating environments, within the last 5 years
Demonstrate knowledge of working with 3rd parties to develop standard interfaces and data exchange portals.
Provide evidence of Innovative solution design and development.
Provide evidence of knowledge of command query responsibility segregation pattern (CQRS) and event sourcing model.
Provide evidence of knowledge and experience in IdentityServer4
Provide evidence of knowledge and experience in C# and .NET Core
Provide evidence of knowledge and experience in Angular and the Nebular Theme
Provide evidence of knowledge and experience in MongoDB
How suppliers will be evaluated
All suppliers will be asked to provide a written proposal.
How many suppliers to evaluate 3
Proposal criteria
Describe how your proposed technical solution will be successfully delivered including the approach and methodology.
Demonstrate your technical competence: Skills & Experience.
How your approach to deliver IOC by Mar 2022 and continued product refinement based on user feedback post- IOC, contributes towards Strategic Vision (‘why work is being done’ section refers).
Provide estimated timeframes for the work e.g modular or phased approach
Explain your approach to how risks and dependencies will be identified and managed.
Confirm your team structure & organisational make up.
Explain how your proposed solution provides the Ministry of Defence with value for money.
Describe how you will develop the solution on a MOD provided, cloud- based Azure DevOps environment.
Proposals must account for DevOps CI/CD tooling, and any licensing required. Provide a specialist resource to support the system administration and infrastructure requirements of the development environment and the application.
Cultural fit criteria
Work as a team with our organisation and other suppliers.
Be transparent and collaborative when making decisions & recommendations
Have a no-blame culture and encourage people to learn from their mistakes
Take responsibility for your work
Share knowledge and experience with other team members
Describe how you will constructively and respectfully challenge the status quo
Explain how you will work with and explain complex technical issues to clients with low technical expertise
Demonstrate commitment to excellence and improvement
Describe how you will show commitment to ensuring a team understands the user need over simply delivering work
Describe how you will work as part of an integrated, yet distributed, team
Describe how you propose to support positive working relationships throughout the life of the contract
Explain what methods you propose to use to engage; communicate, constructively challenge and work effectively with UKSC
Explain how you propose to manage the boundary between modern digital ways of working and formal procedures and policies
Payment approach Fixed price
Additional assessment methods
Evaluation weighting
Technical competence
60%
Cultural fit
20%
Price
20%
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TKR-2021130-EX-1546145