Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2021/S 000-001371/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence, Logistics Delivery OC, Defence Fuels Acquisition Programme
Postal address: Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Contact Person: Sharlotte Knapp
Telephone: +44 0307967985932
Email: DESCommodities-comrcl-fuel@mod.gov.uk
Internet address(es):
Main address:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
to the above mentioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Germany Bulk Ground Fuels (GBGF)

Reference number: DFAP/0036
II.1.2) Main CPV code: 09100000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: British Forces Germany require the capability to refuel their vehicles from Mechanical Transport Fuel Installations (MTFIs) in a limited number of locations . There is therefore a requirement for the supply of DIESO MT to the fuel storage tanks at these MTFIs. There is also a requirement for the delivery of fuel to exercise areas and for the Bulk Fuel Carry Vehicles to be filled at the supplier’s depots. The estimated total annual quantity is 612,000 litres.
II.1.5) Estimated total value:
Value excluding VAT: 1104892.58 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
09100000, 09134200, 09134220

II.2.3) Place of performance
Nuts code: DEA47
Main site or place of performance:
Paderborn

II.2.4) Description of the procurement:
British Forces Germany require the capability to refuel their vehicles from Mechanical Transport Fuel Installations (MTFIs) in a limited number of locations . There is therefore a requirement for the supply of DIESO MT to the fuel storage tanks at these MTFIs. There is also a requirement for the delivery of fuel to exercise areas and for the Bulk Fuel Carry Vehicles to be filled at the supplier’s depots. The estimated total annual quantity is 612,000 litres.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 1104892.58 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: As stated within the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement

Framework agreement with a single operator
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2021-03-04 Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.7) Conditions for opening tenders
Date: 2021-03-04 Local time: 10:00 Place:AWARD Virtual Tender Board Portal

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic payment will be used
VI.3) Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.As the Authority is using the Open procedure and is unable to upload the Tender documentation on the DCO website, all Tender documentation must be request by emailing DESCommodities-Comrcl-Fuel@mod.gov.uk referencing this Contract Notice. Your request must be no later than five (5) working days prior to the required Tender Return date of 04/03/2021. Upon requesting the Tender documentation the Authority will also apply and issue you with an AWARD® Virtual Tender Board login to upload your Tender response.
Your Tender must be submitted electronically via the AWARD® Virtual Tender Board by Thrsday 04 March 2021, 10:00:00am (GMT). The Authority reserves the right to reject any Tender received after the stated date and time. Hard copy, paper or delivered digital Tenders (e.g. DVD) are no longer required and will not be accepted by the Authority. Tenderers are required to submit an electronic online Tender response to ITT DFAP/0036 — Germany Bulk Ground Fuels. You must provide one priced copy of your Tender and one unpriced copy. You should ensure that there are no prices present in your unpriced copy
Tenderers will receive AWARD® login details no later than 5 business days before the Tender submission date. Once logged into the AWARD® service, uploading and submission instructions will be readily available. Login details will be sent via two separate automatically generated emails. Tenderers should ensure their local mail application settings allow receipt of computer-generated emails.
AWARD® is security accredited to OFFICIAL-SENSITIVE. Material that is protectively marked above this classification must not be uploaded.
A Tender Board is a group of independent commercial officers who carry out a tender receipt process for competitive tenders, revise and confirm, and best and final offers. The Tender Board meets on a pre-set date and time to open and process tender documents before sending them to acquisition teams for evaluation.
The Tender Board ensures that bids are opened and processed in an open and transparent way. MOD can therefore prove that bids have not been altered or tampered with following receipt, preventing allegations of fraud or corruption.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 88CWVZ67VW.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.
GO Reference: GO-2021122-DCB-17684004
VI.4) Procedures for review
VI.4.1) Review body
Official name: Ministry of Defence, Logistics Delivery, Defence Fuels Acquisition Programme
Postal address: Cedar 3A, #3360, Abbey Wood
Town: BRISTOL
Postal code: BS34 8JH
Country: United Kingdom
Telephone: +44 3067985932
E-mail: DEScommodities-comrcl-fuel@mod.gov.uk

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
As the Authority is using the Open procedure and is unable to upload the Tender documentation on the DCO website, all Tender documentation must be request by emailing DESCommodities-Comrcl-Fuel@mod.gov.uk referencing this Contract Notice. Your request must be no later than five (5) working days prior to the required Tender Return date of 04/03/2021. Upon requesting the Tender documentation the Authority will also apply and issue you with an AWARD® Virtual Tender Board login to upload your Tender response.
Your Tender must be submitted electronically via the AWARD® Virtual Tender Board by Thrsday 04 March 2021, 10:00:00am (GMT). The Authority reserves the right to reject any Tender received after the stated date and time. Hard copy, paper or delivered digital Tenders (e.g. DVD) are no longer required and will not be accepted by the Authority. Tenderers are required to submit an electronic online Tender response to ITT DFAP/0036 — Germany Bulk Ground Fuels. You must provide one priced copy of your Tender and one unpriced copy. You should ensure that there are no prices present in your unpriced copy
Tenderers will receive AWARD® login details no later than 5 business days before the Tender submission date. Once logged into the AWARD® service, uploading and submission instructions will be readily available. Login details will be sent via two separate automatically generated emails. Tenderers should ensure their local mail application settings allow receipt of computer-generated emails.
AWARD® is security accredited to OFFICIAL-SENSITIVE. Material that is protectively marked above this classification must not be uploaded.
A Tender Board is a group of independent commercial officers who carry out a tender receipt process for competitive tenders, revise and confirm, and best and final offers. The Tender Board meets on a pre-set date and time to open and process tender documents before sending them to acquisition teams for evaluation.
The Tender Board ensures that bids are opened and processed in an open and transparent way. MOD can therefore prove that bids have not been altered or tampered with following receipt, preventing allegations of fraud or corruption.

VI.5) Date of dispatch of this notice:2021-01-22