Defence Online

Type of document: Voluntary ex ante transparency notice
Country: United Kingdom
OJEU Ref: (2020/S 147-362137/EN)
Nature of contract: Service contract
Procedure: Negotiated without a call for competition
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence, DSG, Defence Support Group (DSG)
Postal address: MOD Donnington, Donnington
Town: Telford
Postal code: TF2 8JT
Country: United Kingdom
Contact Person: Cassie Craik
Telephone: +44 1952967787
Email: Cassie.Craik@babcockinternational.com
Internet address(es):
Main address: www.contracts.mod.uk

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: The Repair of VST Transmissions, Drives and Associated Items

Reference number: IRM20/7502
II.1.2) Main CPV code: 50630000
II.1.3) Type of contract Services
II.1.4) Short Description:
The Repair of VST transmissions, drives and associated items.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:13070000
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 50630000

II.2.3) Place of performance
Nuts code: UKG21 Main site or place of performance:Telford and Wrekin.

II.2.4) Description of the procurement
Babcock Land Defence Ltd, acting on behalf of the UK Ministry of Defence intends to place a 5-year contract with ZF Services UK Ltd for the repair of transmissions, drives and associated items comprising of but not limited to the following:
9AS94A 2520994454114 gearbox, final drive
9AS91A 2520999170866 gearbox, final drive
9AS93A 2520123278096 torque converter
7CE 2520013434587 transmission, mechanical
9AS91A 2520995731716 transmission, mechanical
9AS9 2590998399802 transmission, mechanical electrical
9AS92A 2590998399801 gearbox, mechanical trav
There will also be the provision for two one year options should this be required and subject to satisfactory supplier performance.
The authority reserves the right to add associated items to the contract during its lifetime.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
There is the potential for 2 x 1-year options subject to requirement and satisfactory supplier performance.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without publication of a contract notice(in accordance with Article 28 of Directive 2009/81/EU)
IV.1.3) Information about framework agreement
The procurement involves the establishment of a framework agreement
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: IRM20/7502
Title: The Repair of VST Transmissions, Drives and Associated Items

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2020-06-16
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: ZF Services UK Ltd
Postal address: Abbeyfield Road, Lenton
Town: Nottingham
Postal code: NG7 2SX
Country: United Kingdom
Telephone: +44 1159863038
Email: David.cumberworth@zf.comaftermarket.zf.com
Nuts code: UKF14
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk Go reference: GO-2020728-DCB-16890420
VI.4) Procedures for review
VI.4.1) Review body
Official name: Ministry of Defence, DSG, Defence Support Group (DSG)
Postal address: MOD Donnington, Donnington
Town: Telford
Postal code: TF2 8JT
Country: United Kingdom
Telephone: +44 1952967787
E-mail: Cassie.Craik@babcockinternational.com
Internet address: www.contracts.mod.uk

VI.4.2) Body responsible for mediation procedures
Official name: Ministry of Defence, DSG, Defence Support Group (DSG)
Postal address: MOD Donnington, Donnington
Town: Telford
Postal code: TF2 8JT
Country: United Kingdom
Telephone: +44 1952967787
E-mail: Cassie.Craik@Babcockinternational.com

VI.4.4) Service from which information about the review procedure may be obtained
Official name: Ministry of Defence, DSG, Defence Support Group (DSG)
Postal address: MOD Donnington, Donnington
Town: Telford
Postal code: TF2 8JT
Country: United Kingdom
Telephone: +44 195967787
E-mail: Cassie.Craik@babcockinternational.com

VI.5) Date of dispatch of this notice:
2020-07-28

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without publication of a call for competition in accordance with
Article 28 of Directive 2009/81/EU
The works, supplies or services can be provided only by a particular economic operator for the following reason:
absence of competition for technical reasons

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
Babcock Land Defence Ltd , acting as agent for the United Kingdom Ministry of Defence, intends to negotiate a new single source contract with ZF Services UK Ltd (ZF) for the repair of AS90 Howitzer (AS90) transmissions, drives and associated items.
Babcock intend to place a 5-year contract with a further 2 x 1 unfunded option years to provide an enduring contract.
It is considered that this contract will be let using the negotiated procedure without prior publication of a contract notice in accordance with Regulation 16(1)(a)(ii) of the UK Defence and Security Public Contracts Regulations 2011 (Article 28(1)(e) of Directive 2009/81/EC) for technical reasons.
AS90 transmissions, drives and associated items are specifically configured for the AS90 platform and military operational environment end use.
As the original equipment manufacturer of the AS90 transmissions, drives and associated items, only ZF have the technical information and data necessary to perform the requirement without introducing an unacceptable level of risk to operational safety and MOD operational requirements.
This notice is not for expressions of interest, therefore please do not apply to be invited to tender. The notice advises that the authority has decided to negotiate a contract directly with ZF Services UK Ltd on a single source basis and is published for reasons of transparency only.