Defence Online

Type of document: Pre-information procedures
Country: United Kingdom
OJEU Ref: (2018/S 246-562624/EN)
Nature of contract: Public works contract
Procedure: Not applicable
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Not applicable

Prior information notice without call for competition
Works

This notice is for prior information only
Section I: Contracting authority
I.1) Name and addresses
Official name: North Yorkshire County Council
Postal address: County Hall
Town: Northallerton
Postal code: DL7 8AD
Country: United Kingdom
Contact Person: Ms Patricia Murphy
Email: procurement@northyorks.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
another address:Official name: North Yorkshire County Council
Postal address: County Hall
Town: Northallerton
Postal code: DL7 8AD
Country: United Kingdom
Contact Person: Ms Patricia Murphy
Email: procurement@northyorks.gov.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: Hard Facilities Management Servicing and Repairs 2019-2023

Reference number: DN352611
II.1.2) Main CPV code: 50000000
II.1.3) Type of contract: Works
II.1.4) Short Description:
The Authority wishes to establish a new framework arrangement to support the delivery of its “Hard” Facilities Management (FM) services, including responsive maintenance and the statutory inspection and testing of building services across North Yorkshire. The resulting framework will be titled “Hard FM 2019-2023” and will split into the following lots:
1) General Building: Responsive
2) Mechanical Equipment and Plant
3) Alarms (Fire and Intruder)
4) Lifts
5) Automatic Doors
6) Fixed Electrical Inspection and Testing and Portable Appliance Testing
7) Chimneys, Lightning Conductors and other High Access Structures
8) Water Hygiene
9) Fire Equipment
10) PE and External Play Equipment: Inspection and Minor Repair
11) Asbestos Analysis
12) Asbestos Abatement
Each of these lots will be further split into 2 geographical areas of west and east (based approximately down the A1 /A1(M) corridor) of the County of North Yorkshire creating a total of 24 lots.
II.1.6) Information about lots:
The contract is divided into lots: Yes
II.2) Description:
II.2.1) Title: General Building: Responsive Maintenance (East)

Lot No:1E
II.2.2)Additional CPV code(s)
Main CPV code: 50000000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The works comprise the co-ordination, management, administration and completion of the responsive maintenance (24/7) of sites within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following:
Investigations, General Building, Drainage, Brickwork, Joinery, Plumbing, Mechanical, Electrical, Roofing, Glazing, Plastering, Flooring, Ceilings, Painting, Wall tiling & Fencing.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 3550000 Currency: GBP
II.2.1) Title: General Building: Responsive Maintenance (West)

Lot No:1W
II.2.2)Additional CPV code(s)
Main CPV code: 50000000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The works comprise the co-ordination, management, administration and completion of the responsive maintenance of sites within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following:
Investigations, General Building, Drainage, Brickwork, Joinery, Plumbing, Mechanical, Electrical, Roofing, Glazing, Plastering, Flooring, Ceilings, Painting, Wall tiling & Fencing.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 3550000 Currency: GBP
II.2.1) Title: Mechanical Equipment and Plant: Servicing and Responsive Maintenance (East)

Lot No:2E
II.2.2)Additional CPV code(s)
Main CPV code: 50712000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs of all Mechanical auxiliary systems within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following:
• All gas fired Appliances including water heaters, convector heaters, unit heaters, radiant heaters, gas ducted warm air units & gas fires. Gas detection systems including gas/ventilation interlink systems;
• Oil fired Boilers and Fuel Supply pipe lines, Oil tanks Fuel storage tanks & vessels;
• Biomass wood Boilers;
• Pressurisation units & expansion vessels;
• Air conditioning;
• Sewage plant pumps;
• Thermostatic mixing valves;
• Ventilation AHU equipment;
• Heating distribution systems including all pipe work, insulation, heat emitters (radiators, fan convectors, radiant panels & underfloor heating);
• Fume and dust extraction units;
• Associated controls (e.g. valves, sensors, controllers & thermostats) including building energy management systems;
• Catering equipment;
• Laundry equipment;
• Solar PV and Thermal hot water; and
• Unvented water heaters.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 3000000 Currency: GBP
II.2.1) Title: Mechanical Equipment and Plant: Servicing and Responsive Maintenance (West)

Lot No:2W
II.2.2)Additional CPV code(s)
Main CPV code: 50712000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs of all Mechanical auxiliary systems within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following:
• All gas fired Appliances including water heaters, convector heaters, unit heaters, radiant heaters, gas ducted warm air units & gas fires. Gas detection systems including gas/ventilation interlink systems;
• Oil fired Boilers and Fuel Supply pipe lines, Oil tanks Fuel storage tanks & vessels;
• Biomass wood Boilers;
• Pressurisation units & expansion vessels;
• Air conditioning;
• Sewage plant pumps;
• Thermostatic mixing valves;
• Ventilation AHU equipment;
• Heating distribution systems including all pipe work, insulation, heat emitters (radiators, fan convectors, radiant panels & underfloor heating);
• Fume and dust extraction units;
• Associated controls (e.g. valves, sensors, controllers & thermostats) including building energy management systems;
• Catering equipment;
• Laundry equipment;
• Solar PV and Thermal hot water; and
• Unvented water heaters.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 3000000 Currency: GBP
II.2.1) Title: Alarms (Fire and Intruder): Servicing and Responsive Maintenance (East)

Lot No:3E
II.2.2)Additional CPV code(s)
Main CPV code: 31620000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide the Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following:
Access Controls, Emergency Call Systems, Emergency Lighting Systems, Fire Alarm Systems, Fire Curtain Systems, Intruder Alarm Systems and Panic Alarm Systems.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 630000 Currency: GBP
II.2.1) Title: Alarms (Fire and Intruder): Servicing and Responsive Maintenance (West)

Lot No:3W
II.2.2)Additional CPV code(s)
Main CPV code: 31620000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide the Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following:
Access Controls, Emergency Call Systems, Emergency Lighting Systems, Fire Alarm Systems, Fire Curtain Systems, Intruder Alarm Systems and Panic Alarm Systems.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 630000 Currency: GBP
II.2.1) Title: Lifts: Servicing and Responsive Maintenance (East)

Lot No:4E
II.2.2)Additional CPV code(s)
Main CPV code: 44115600
Main CPV code: 50750000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following:
Vertical Passenger Lifts, Goods Lifts, Stairlifts and Patient Handling Systems.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 290000 Currency: GBP
II.2.1) Title: Lifts: Servicing and Responsive Maintenance (West)

Lot No:4W
II.2.2)Additional CPV code(s)
Main CPV code: 44115600
Main CPV code: 50750000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following:
Vertical Passenger Lifts, Goods Lifts, Stairlifts and Patient Handling Systems.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 290000 Currency: GBP
II.2.1) Title: Automatic Doors: Inspection and Responsive Maintenance (East)

Lot No:5E
II.2.2)Additional CPV code(s)
Main CPV code: 42961100
Main CPV code: 44221200
Main CPV code: 50711000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following:
Automatic Doors, Access Barriers and Gates.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 135000 Currency: GBP
II.2.1) Title: Automatic Doors: Inspection and Responsive Maintenance (West)

Lot No:5W
II.2.2)Additional CPV code(s)
Main CPV code: 42961100
Main CPV code: 44221200
Main CPV code: 50711000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following:
Automatic Doors, Access Barriers and Gates.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 135000 Currency: GBP
II.2.1) Title: Fixed Electrical Inspection and Testing and Portable Appliance Testing (East)

Lot No:6E
II.2.2)Additional CPV code(s)
Main CPV code: 50711000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following:
Fixed Electrical Installations, Portable Appliance, Stage Lighting Installations and Standby Generator Installations.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 300000 Currency: GBP
II.2.1) Title: Fixed Electrical Inspection and Testing and Portable Appliance Testing (West)

Lot No:6W
II.2.2)Additional CPV code(s)
Main CPV code: 50711000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following:
Fixed Electrical Installations, Portable Appliance, Stage Lighting Installations and Standby Generator Installations.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 300000 Currency: GBP
II.2.1) Title: Chimneys, Lightning Conductors and other High Access Structures: Inspection and Maintenance (East)

Lot No:7E
II.2.2)Additional CPV code(s)
Main CPV code: 45262000
Main CPV code: 45312310

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following:
Lightning Protection Systems; Communication Towers and Masts; Free Standing Steel Chimneys; Masonry Chimneys (Brick and Stone); Fixed Access Systems and Fall Arrest Systems.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 235000 Currency: GBP
II.2.1) Title: Chimneys, Lightning Conductors and other High Access Structures: Inspection and Maintenance (West)

Lot No:7W
II.2.2)Additional CPV code(s)
Main CPV code: 45262000
Main CPV code: 45312310

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following:
Lightning Protection Systems; Communication Towers and Masts; Free Standing Steel Chimneys; Masonry Chimneys (Brick and Stone); Fixed Access Systems and Fall Arrest Systems.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 235000 Currency: GBP
II.2.1) Title: Water Hygiene: Risk Assessment and Monitoring (East)

Lot No:8E
II.2.2)Additional CPV code(s)
Main CPV code: 71600000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide Planned Preventative Maintenance (PPM) and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following works:
Analytical Services – Surveying, Sampling & Testing; Hot & Cold Water Monitoring; Independent Consultancy Services relating to water hygiene; Surveying, sampling, testing and monitoring of water supplies including Private Water Supplies; Site specific water hygiene risk assessments of water installations and systems – including creating an Action Plan for each establishment; Technical Advice in regards to water hygiene activities including the creation and review of written schemes of control; Training activities relating to water hygiene; and Water Treatment Services including related specialised Plant & Equipment.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 207500 Currency: GBP
II.2.1) Title: Water Hygiene: Risk Assessment and Monitoring (West)

Lot No:8W
II.2.2)Additional CPV code(s)
Main CPV code: 71600000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide Planned Preventative Maintenance (PPM) and Planned Repairs within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following works:
Analytical Services – Surveying, Sampling & Testing; Hot & Cold Water Monitoring; Independent Consultancy Services relating to water hygiene; Surveying, sampling, testing and monitoring of water supplies including Private Water Supplies; Site specific water hygiene risk assessments of water installations and systems – including creating an Action Plan for each establishment; Technical Advice in regards to water hygiene activities including the creation and review of written schemes of control; Training activities relating to water hygiene; and Water Treatment Services including related specialised Plant & Equipment.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 207500 Currency: GBP
II.2.1) Title: Fire Equipment: Inspection and Supply (East)

Lot No:9E
II.2.2)Additional CPV code(s)
Main CPV code: 35111000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide Planned Preventative Maintenance (PPM) and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following:
Fire Extinguishing Equipment; Sprinkler systems; Dry risers; and Fire hose reals.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 140000 Currency: GBP
II.2.1) Title: Fire Equipment: Inspection and Supply (West)

Lot No:9W
II.2.2)Additional CPV code(s)
Main CPV code: 35111000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide Planned Preventative Maintenance (PPM) and Planned Repairs within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following:
Fire Extinguishing Equipment; Sprinkler systems; Dry risers; and Fire hose reals.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 140000 Currency: GBP
II.2.1) Title: PE and External Play Equipment: Inspection and Minor Repair (East)

Lot No:10E
II.2.2)Additional CPV code(s)
Main CPV code: 50870000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide Planned Preventative Maintenance (PPM) within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas so as to ensure that all external and Internal Fitness, Gym, Play and Sports equipment under this agreement meets health & safety requirements and are maintained appropriately.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 100000 Currency: GBP
II.2.1) Title: PE and External Play Equipment: Inspection and Minor Repair (West)

Lot No:10W
II.2.2)Additional CPV code(s)
Main CPV code: 50870000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this service is to provide Planned Preventative Maintenance (PPM) within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas so as to ensure that all external and Internal Fitness, Gym, Play and Sports equipment under this agreement meets health & safety requirements and are maintained appropriately.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 100000 Currency: GBP
II.2.1) Title: Asbestos Analysis (East)

Lot No:11E
II.2.2)Additional CPV code(s)
Main CPV code: 71600000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this Asbestos Analyst service is to provide Responsive Works and Planned Works within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas so as to ensure that all sites under this agreement meet health & safety requirements and are maintained appropriately. This will include, but will not be limited to, the following services:
Management Surveys; Asbestos Report Format; Refurbishment and Demolition Surveys; Production of removal or treatment specifications; Checking of contractor risk assessments and method statements prior to works; Compliance and air monitoring of contractor work; Clearance procedures and certificates of re-occupation; All year round 24 hour emergency response; Comply with requirements of NYCC Asbestos code of practice and Asbestos Management Arrangements; Input and maintain asbestos information held on North Yorkshire County Council’s Assets Management System; and General/specialist advice and training to the Customer in matters relating to asbestos as required.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 310000 Currency: GBP
II.2.1) Title: Asbestos Analysis (West)

Lot No:11W
II.2.2)Additional CPV code(s)
Main CPV code: 71600000

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this Asbestos Analyst service is to provide Responsive Works and Planned Works within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas so as to ensure that all sites under this agreement meet health & safety requirements and are maintained appropriately. This will include, but will not be limited to, the following services:
Management Surveys; Asbestos Report Format; Refurbishment and Demolition Surveys; Production of removal or treatment specifications; Checking of contractor risk assessments and method statements prior to works; Compliance and air monitoring of contractor work; Clearance procedures and certificates of re-occupation; All year round 24 hour emergency response; Comply with requirements of NYCC Asbestos code of practice and Asbestos Management Arrangements; Input and maintain asbestos information held on North Yorkshire County Council’s Assets Management System; and General/specialist advice and training to the Customer in matters relating to asbestos as required.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 310000 Currency: GBP
II.2.1) Title: Asbestos Abatement (East)

Lot No:12E
II.2.2)Additional CPV code(s)
Main CPV code: 45262660

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this Asbestos Abatement service is to provide Responsive Repairs and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas so as to ensure that all sites under this agreement meet health & safety requirements and are maintained appropriately.
The Contractor shall hold an unrestricted licence, as issued by HSE and shall be a member of the Asbestos Removal Contractors Association (ARCA) or other approved body.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 385000 Currency: GBP
II.2.1) Title: Asbestos Abatement (West)

Lot No:12W
II.2.2)Additional CPV code(s)
Main CPV code: 45262660

II.2.3) Place of performance
Nuts code: UKE2
II.2.4) Description of the procurement
The overall objective of this Asbestos Abatement service is to provide Responsive Repairs and Planned Repairs within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas so as to ensure that all sites under this agreement meet health & safety requirements and are maintained appropriately.
The Contractor shall hold an unrestricted licence, as issued by HSE and shall be a member of the Asbestos Removal Contractors Association (ARCA) or other approved body.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 385000 Currency: GBP
II.3) Estimated date of publication of contract notice:2019-01-31
Section IV: Procedure
IV.1) Description
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section VI: Complementary information
VI.2) Information about electronic workflows
VI.5) Date of dispatch of this notice:2018-12-20