Defence Online

Type of document: Voluntary ex ante transparency notice
Country: United Kingdom
OJEU Ref: (2018/S 216-495270/EN)
Nature of contract: Service contract
Procedure: Negotiated without a call for competition
Regulation of procurement: EU
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence, Ships, Maritime Combat Systems (MCS) Team
Postal address: Ministry of Defence, Ships Communication and Situational Awareness (CSA), Ash 1c #3114 | MOD Abbey Wood, Filton,
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Contact Person: Dominic Emmanuel
Telephone: +44 3067937095
Email: dominic.emmanuel100@mod.gov.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: PDM2 Technology Refresh

Reference number: CSA/3069
II.1.2) Main CPV code: 34933000
II.1.3) Type of contract Services
II.1.4) Short Description:
The United Kingdom Ministry of Defence (the “Authority”) intends to place a contract commencing on February 2019 with Ultra Electronics Command and Sonar Systems (the “Company”). This contract will include development, manufacture and installation of a technology refresh solution for the PDM2 system currently fitted to Type 23 Frigates.
The planned term of the contract is [3 years]. The total value of the contract is estimated to be c.7 500 000 GBP over the duration of the contract.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:7500000
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code: UKJ13 Main site or place of performance:Buckinghamshire CC

II.2.4) Description of the procurement
The United Kingdom Ministry of Defence (the “Authority”) intends to place a contract commencing on February 2019 with Ultra Electronics Command and Sonar Systems (the “Company”). This contract will include development, manufacture and installation of a Technology Refresh solution for the PDM2 system currently fitted to Type 23 Frigates.
The planned term of the contract is [3 years]. The total value of the contract is estimated to be c.7 500 000 GBP over the duration of the contract.

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without publication of a contract notice(in accordance with Article 28 of Directive 2009/81/EU)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: CSA/3069
Title: PDM2 Technology Refresh

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2018-11-02
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Ultra Electronics Ltd
Postal address: Knaves Beech Business Centre, Loudwater, High Wycombe
Town: Buckinghamshire
Postal code: HP10 9UT
Country: United Kingdom
Telephone: +44 1628538484
Email: David.Longbottom@ultra-ccs.com
Nuts code: UKJ13
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

Advertising Regime OJEU:
— this contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2018116-DCB-13507105.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Ministry of Defence, Ships, Maritime Combat Systems (MCS) Team
Postal address: Communications and Situational Awareness (CSA), Ash 1c #3114, Abbey Wood Filton
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Telephone: +44 3067937095
E-mail: dominic.emmanuel100@mod.gov.uk

VI.5) Date of dispatch of this notice:
2018-11-06

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without publication of a call for competition in accordance with
Article 28 of Directive 2009/81/EU
The works, supplies or services can be provided only by a particular economic operator for the following reason:
absence of competition for technical reasons

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
The service can be provided only by a tenderer for reasons that are: technical
The United Kingdom Ministry of Defence (the “Authority”) intends to place a contract commencing on February 2019 with Ultra Electronics Command and Sonar Systems (the “Company”). This contract will include development, manufacture and installation of a Technology Refresh solution for the PDM2 system currently fitted to Type 23 Frigates.
The planned term of the contract is anticipated to be three years. The total value of the contract is estimated to be c.7 500 000 GBP over the duration of the contract.
It is considered that this contract can be placed using the Negotiated Procedure Without Prior Publication pursuant to Article 28(1)(e) of Directive 2009/81/EC and Section 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 (SI 1848), on the basis that the contract may be awarded only to the Company for technical reasons.
This is because:
The Company alone has at its disposal the specialist knowledge and equipment and meet the Authority’s technical requirements under the contract.