Defence Online

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2018/S 197-445548/EN)
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Newport City Council
Postal address: Civic Centre
Town: Newport
Postal code: NP20 4UR
Country: United Kingdom
Contact Person: Lee Benham
Telephone: +44 1633656656
Email: lee.benham@newport.gov.uk
Internet address(es):
Main address: www.newport.gov.uk
Address of the buyer profile:
Official name: Blaenau Gwent County Borough Council
Postal address: Anvil Court, Church Street
Town: Abertillery
Postal code: NP13 1DB
Country: United Kingdom
Telephone: +44 1495311556
Email: lee.benham@newport.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Torfaen County Borough Council
Postal address: Civic Centre, Pontypool
Town: Torfaen
Postal code: NP4 6YB
Country: United Kingdom
Telephone: +44 1495762200
Email: lee.benham@newport.gov.uk
Internet address(es):
Main address: www.torfaen.gov.uk
Address of the buyer profile:
Official name: Caerphilly County Borough Council
Postal address: Penallta House, Tredomen Park, Ystrad Mynach
Town: Hengoed
Postal code: CF82 7PG
Country: United Kingdom
Telephone: +44 1443863161
Email: lee.benham@newport.gov.uk
Fax: +44 1443863167
Internet address(es):
Main address: www.caerphilly.gov.uk
Address of the buyer profile:
Official name: Monmouthshire County Council
Postal address: PO Box 106
Town: Caldicot
Postal code: NP26 9AN
Country: United Kingdom
Telephone: +44 1633644644
Email: lee.benham@newport.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.2) Joint Procurement:
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Maintenance of Traffic Signal Control Equipment and Associated Facilities

Reference number: NCC-2018-020
II.1.2) Main CPV code: 50232200
II.1.3) Type of contract: Services
II.1.4) Short Description: Newport City Council (NCC) is inviting tenders from suitably qualified and experienced contractors for the provision of the maintenance of traffic signal control equipment and associated facilities services as detailed in the contract documents. The contract is for the supply of all labour, plant, materials and equipment required to execute the works.
II.1.5) Estimated total value:
Value excluding VAT: 2500000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
50232000, 63712700

II.2.3) Place of performance
Nuts code: UKL
Main site or place of performance:The Councils of Newport, Torfaen, Monmouthshire, Blaenau Gwent and Caerphilly
II.2.4) Description of the procurement:
Newport City Council (NCC) is inviting tenders from suitably qualified and experienced contractors for the provision of the maintenance of traffic signal control equipment and associated facilities services as detailed in the contract documents. The contract is for the supply of all labour, plant, materials and equipment required to execute the works.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 2500000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2019-04-01End: 2024-03-31
This contract is subject to renewalyes Description of renewals:The initial contract period shall be 5 years, subject to three further extension periods of 1 year each.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: As detailed in the tender documentation.

III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2018-11-21 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:4(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2018-11-21 Local time: 14:00 Place:Newport City Council

Information about authorised persons and opening procedure:Through eTenderwales.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
Estimated timing for further notices to be published:September 2023
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
Suppliers instructions how to express interest in this tender:
1) Register your company on the etenderwales portal (this is only required once)
— browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
— click the “Suppliers register here” link,
— agree to the terms and conditions and click “continue”,
— enter your correct business and user details,
— note the username you chose and click “Save” when complete,
— you will shortly receive an email with your unique password (please keep this secure);
2) Express an Interest in the Project:
— login to the portal with the username/password,
— click the “ITTs Open to All Suppliers” link. (These are Invitation to Tenders open to any registered supplier),
— click on the relevant ITT (itt_67775 available from 11.10.2018) to access the content,
— click the “Express Interest” button in the “Actions” box on the page,
— this will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only),
— click on the ITT code to access the content;
3) Responding to the tender:
— you can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining),
— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions to complete the ITT,
— there may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 am – 6:00 pm) on:
— email: help@bravosolution.co.uk
— phone: 0800 368 4850
Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Newport City Council has established a Work Based Learning Academy in order to work with clients and suppliers to embed Community Benefits into appropriate contracts for supplies, services and works. The Council would therefore like to work with the successful contractor in order to deliver Community Benefits, initially around work place training, apprenticeship opportunities, work experience and other initiatives that would benefit NEET’s (‘NEET’ stands for young people aged 16-24 not in education, employment or training). Tenderer’s are therefore required to provide a Community Benefits Plan as part of their tender submission, stating what actions they would take in order to support this initiative. Whilst it is a requirement that tenderer’s must provide a Plan, the Plan will not be scored as part of the tender evaluation. The Plan submitted by the successful contractor however, will be incorporated into the contract and must be honoured and delivered.
Failure to agree to deliver Community Benefits as part of your tender submission may result in your tender being rejected as non-compliant.
(WA Ref:85680)
VI.4) Procedures for review
VI.4.1) Review body
Official name: Newport City Council
Postal address: Civic Centre
Town: Newport
Postal code: NP20 4UR
Country: United Kingdom
Telephone: +44 1633656656
Internet address: www.newport.gov.uk
VI.5) Date of dispatch of this notice:2018-10-08

Post written by: Andrew Perry