Defence Online

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2018/S 194-440011/EN)
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: EU
Type of bid required: Global bid

Contract notice
Services

Contract notice
Section I: Contracting authority
I.1) Name and addresses
Official name: The Police and Crime Commissioner for Kent
Postal address: Kent Police Headquarters, Sutton Road
Town: Maidstone
Postal code: ME15 9BZ
Country: United Kingdom
Contact Person: Claire Ward
Telephone: +44 1474366650
Email: procurementservices@kent.pnn.police.uk
Internet address(es):
Main address:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
to the above mentioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and saftey

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: ISVA Service and Sexual Violence Support Services in Kent and Medway
Reference number: 2017/046
II.1.2) Main CPV code: 85312300
II.1.3) Type of contract Services

II.1.4) Short Description:
The provision of an Independent Sexual Violence Adviser (ISVA) Service and Sexual Violence (SV) Support Services in Kent and Medway.
The term of the contract will initially be for 3 years to commence on 1.4.2019 to 31.3.2022. There will be the option for the Contracting Authority to extend, pending on funding availability, performance and quality service delivery for a further 3 years but this will be on a yearly extension basis.
II.1.5) Estimated total value:
Value excluding VAT: 2940000.00 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)

II.2) Description:
II.2.2)Additional CPV code(s)
Main CPV code: 85312400
Main CPV code: 85312500

II.2.3) Place of performance
Nuts code: UKJ4
Main site or place of performance:Kent and Medway
II.2.4) Description of the procurement
The Police and Crime Commissioner for Kent (the PCC) is focused on supporting victims and has made a commitment to provide services that treat victims as individuals, and can be tailored to their needs.
These services should not only support victims in dealing with the often complex criminal justice system, but empower individuals to cope and recover from the crime they have suffered.
The PCC wishes to ensure a sustainable ISVA service, (which includes Child Independent Sexual Violence Advisers (CISVA))and SV Support Services is available Kent, which provides effective support to victims of rape and sexual violence. In addition, there is a firm commitment to identifying the best opportunities to support children who have suffered sexual violence, including adults who suffered as children and now feel able to access support services.
Historically, funding for ISVA and (SV) support services has been based on time limited grants and short term funding which is not guaranteed year on year. This means that the providers and victims face uncertainty regarding continued service delivery and support. With the number of people seeking support from ISVA and SV support services increasing there is a need to establish longer term sustainability for these services.
Due to this and the funding available through the Ministry of Justice grant the PCC is looking to commission specialist services to support victims of rape and sexual violence across the policing area of Kent.
The specification for this service is based on two interdependent areas:
1) (ISVA) and (CISVA) Service; and
2) Sexual Violence (SV) Support Services.
It is important that the 2 areas act in conjunction with each other to ensure that the service delivers effective and coordinated support for victims who have experienced rape and sexual violence.
It is anticipated that Kent Police will refer people to the successful provider to access relevant support but also that other services will refer people and that people could access the service directly without referral.
Bids are invited from providers who either wish to deliver both aspects of this specification as a sole supplier or collaborative bids, which consist of a collective of skilled providers. The aim is to to ensure there is a skilled and joined up service provision for those that have suffered rape or sexual violence.
It is imperative that bidders demonstrate their recognition that the ISVA / CISVA and SV Support Services are discrete, with differing areas of expertise, skills, delivery and accreditation. These boundaries should be maintained and reflected in any bid submission. Where a collaborative bid is submitted there must be clear lines of accountability demonstrated, along with clarity as to how joined up support, across both service aspects will be delivered. Please see the procurement documents for more information.
The overall value for delivering the specification is 450 000 GBP per annum in the first 3 years (although not guaranteed, the same level has been assumed for years 4, 5 and 6). A minimum of 147 000 GBP of this total value must be allocated to the provision of services that support child victims of rape and sexual violence.
Additionally, it is envisaged that there may be the opportunity to apply for additional funding to support and improve the services, subject to funding and approvals. The additional funding expected to be in the region of 40 000 GBP per year of the contract.
TUPE will apply to this contract. Tenderers are requested to make their own enquiries about TUPE and factor this into their service requirements. The information that the Authority has received has been made available to Tenderers (see attachments in BravoSolution) however the Authority does not guarantee the accuracy of the information provided. Please refer further to the terms and conditions within this tender on the matter of TUPE.

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start:2019-04-01
/ End:2025-03-31
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
List and brief description of conditions of rules and criteria:Tenderers will be required to complete a suitability assessment which The Police and Crime Commissioner for Kent will use to evaluate suppliers economic and financial standing, technical capacity and ability to ensure they meet The Police and Crime Commissioner for Kent’s minimum requirements. This will include, but not be limited to; name, address, telephone number, contact details, status (sole trader, partnership, private or public company) together with length of trading, parent or holding company details and other subsidiary companies within the group (if applicable). Please register to to view the tender documentation. Tenders must be submitted electronically via the Bravo Solution portal. For a full description, please refer to the tender documentation.

III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Form of procedure:
Open procedure
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Time limit for receipt of expressions of interest
Date:2018-11-19
Local time:12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN

Section V: Award of contract

Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
A Supplier Day will be held on 16.10.2018 at 10:30 at Kent Police Headquarters, Maidstone, Kent, ME15 9BZ. Please see the procurement documents for details on how to indicate attendance.
The PCC is procuring this opportunity as a Social Service under the Light Touch Regime. The relevant CPV codes are included in Schedule 3 of the Public Contracts Regulations 2015.

VI.4) Procedures for review
VI.4.1) Review body
Official name: The High Court of Justice, Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

VI.4.4) Service from which information about the review procedure may be obtained
Official name: The High Court of Justice, Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.5) Date of dispatch of this notice:2018-10-05

Post written by: Andrew Perry