Defence Online

Type of document: Contract Notice
Country: United Kingdom

Section I: Contracting authority
I.1) Name and addresses
Official name: Link Group
Postal address: 2c New Mart Road
Town: Edinburgh
Postal code: EH14 1RL
Country:
Contact Person: Jen Clarke
Telephone: +44 3303030124
Email: jen.clarke@linkhaltd.co.uk
Nuts code: UK
Internet address(es):
Main address:
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submit
electronically via:
I.4) Type of the contracting authority
Other type: Registered Social Landlord
I.5) Main activity

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Occupational Health Services [OH] and Employee Assistant Programme [EAP]
II.1.2) Main CPV code: 85147000
II.1.3) Type of contract:
SERVICES
II.1.4) Short Description: Link Group Ltd and its subsidiaries (as detailed below) (“Link”) is following a two-stage procurement procedure in accordance with the requirements of the Public Contracts (Scotland) Regulations 2015 / the Procurement Reform (Scotland) Act 2014 to appoint a supplier or two suppliers to provide it with Occupational Health Services (Lot 1) and Employee Assistance Services (Lot 2) in a 4 year contract for services.
II.1.5) Estimated total value:
Value excluding VAT: 80000 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots:2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:Lot 1 and Lot 2

II.2) Description
II.2.1) Title: Occupational Health Services

Lot No:1
II.2.2) Additional CPV code(s)
85147000

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
Edinburgh, Falkirk, Livingston and Glasgow

II.2.4) Description of the procurement:
The provision of Occupational Health Services will fall under three distinct services;
a) Pre-Employment Health Screening/Checks
The pre-employment screening process is essential to ensure that new employees and relief workers are fit to carry out the role of which they have been appointed. The screening will also assist with providing medical and specialist support and guidance to Link on any reasonable adjustments to accommodate the new employee/worker.
The pre-employment screening process will be adapted for the role and will be tailored to determine fit for work requirements only. This will comply with data protection legislation in terms of only asking prospective new employees for the minimum level of information to ensure their fitness for work. The proposed screening profiles include:
b) Employment Related Employee Health Checks
Link is planning to introduce the following checks in the duration of the contract based:
– Hepatitis B vaccine at advised intervals for the c275 staff working based on their work role and environment.
– Other inoculations as required e.g. flu vaccine
– Audio monitoring
– Link is seeking to review the implementation of drug and alcohol testing
c) Occupational Health Referral Services
Employer referrals for employees, workers and volunteers to undertake an independent medical assessment as appropriate with medical professionals to provide advice on medical conditions and their impact on the individual to undertake their post, reasonable adjustments, phased return to work plans and advice as to whether the medical condition meets the legal definition of a disability i.e. DSE assessment for employee with medical condition, what equipment / adaptation would they recommend for the medical condition.
II.2.5) Award criteria
Criteria below
Quality criterion -Name: Professional, experienced and reputable business with experience of successful business partnering with clients to provide legally compliant OH Services safely, effectively and efficiently./Weighting:10Quality criterion -Name: Suitably qualified and trained medical and other professionals with demonstrable knowledge and experience of providing OH Services/Weighting:15Quality criterion -Name: Experience in providing OH Services within the sectors and type of roles and working environments within which Link staff work./Weighting:10Quality criterion -Name: Pre-Employment Health Screening service level agreements and customer service/Weighting:10Quality criterion -Name: Occupational Health Services – Employment Related Health Checks/Weighting:10Quality criterion -Name: Occupational Health Services – Independent Medical Assessment/Weighting:10Quality criterion -Name: Geographical spread of services required to meet workforce location and the proposed venues, dates and times that independent medical appointments including the approximate waiting time/Weighting:15Quality criterion -Name: Processes, systems and information security management practices of our workforce personal and sensitive data ensuring compliance with data protection and GDPR legislation./Weighting:10Quality criterion -Name: Value for Money – Additional Services included in the cost of the services that exceed the business requirements/Weighting:5Quality criterion -Name: Value for Money – Additional services offered by supplier at an additional cost./Weighting:5
Price – Weighting:40
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system

This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: no
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: The current four-year contract for the provision of Occupational Health Services and Employee Assistance Program Services to c650 Link employees will end on the 31 October 2018. It is therefore expected that service provision for both Occupational Health Services (and the Employee Assistance Program Lot 2) will commence on 1 November 2018 with appropriate transitional arrangements as necessary.

II.2.1) Title: Employee Assistance Progam (EAP)

Lot No:2
II.2.2) Additional CPV code(s)
85312300

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
Edinburgh, Falkirk, Livingston and Glasgow

II.2.4) Description of the procurement:
Provision of an Employee Assistance Program (EAP) service to provide support for all Link employees across Scotland on the following welfare issues as a maximum;
– Bereavement
– Ill Health
– Stress
– Debt problems
– Alcohol and other drugs dependency
– Personal relationship difficulties
– Problems at work
– Career concerns
– Equal opportunities
– Harassment & Bullying
II.2.5) Award criteria
Criteria below
Quality criterion -Name: Professional, experienced and reputable business with experience of successful business partnering with clients to provide legally compliant Employee Assistance Program Services/Weighting:10Quality criterion -Name: Suitably qualified and trained medical and other professionals with demonstrable knowledge and experience of providing Employee Assistance Program Services/Weighting:15Quality criterion -Name: Evidence of experience in providing Employee Assistance within the sectors and type of roles and working environments within which Link staff work./Weighting:5Quality criterion -Name: Range of services to be included within EAP service to Link employees and flexibility to include/exclude other services as required./Weighting:15Quality criterion -Name: Provision of an online self-service information and support services to promote health and well-being and for employees to access to self-help online resources and/or signposting to other resources./Weighting:10Quality criterion -Name: Provision of a 24 hours a day, 365 days per annum confidential employee self-referral telephone counselling/support service/Weighting:10Quality criterion -Name: Provision of confidential face to face counselling and support services to have flexibility and sufficient geographic location coverage to meet the requirements./Weighting:15Quality criterion -Name: Provision of robust processes, systems and information security management ensuring compliance with data protection and GDPR legislation./Weighting:10Quality criterion -Name: Value for Money – Additional Services included in the cost of the services that exceed the business requirements/Weighting:5Quality criterion -Name: Value for Money – Additional services offered by supplier at an additional cost./Weighting:5
Price – Weighting:40
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system

This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: Yes
II.2.11) Information about options
Options: no
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: The current four-year contract for the provision of Employee Assistance Program Services to c650 Link employees will end on the 31 October 2018. It is therefore expected that service provision for both Occupational Health Services and the Employee Assistance Program will commence on 1 November 2018 with appropriate transitional arrangements as necessary.

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract
III.2.1) Information about a particular profession(only for service contracts)
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision: Requirement to hold authorisation or membership of particular organisation e.g. General Medical Council, UK Council for Psychotherapy (UKCP), Royal College of General Practitioners etc.

III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2018-08-31 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitEN
IV.2.7) Conditions for opening tenders
Date: 2018-09-07 Local time: 12:00 Place:Link House, 2C New Mart Road, Edinburgh, EH14 1RL

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
IV.2) Information about electronic workflows
VI.3) Additional information:
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Link Group
Postal address: 2c New Mart Road
Town: Edinburgh
Postal code: EH14 1RL
Country:
Telephone: +44 3303030124
VI.5) Date of dispatch of this notice:2018-08-10