Defence Online

Type of document: Additional information
Country: United Kingdom
OJEU Ref: (2018/S 141-323501/EN)
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Additional information
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Northumbria Police
National registration number: N/A
Postal address: Newcastle City Centre Police Station, Forth Banks,
Town: Newcastle
Postal code: NE1 3PH
Country: United Kingdom
Contact Person: John Spoors
Telephone: +44 1661869290
Email: john.spoors.4411@northumbria.pnn.police.uk
Internet address(es):
Main address:
Address of the buyer profile:

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: Record Management Solution
Reference number: W372
II.1.2) Main CPV code: 48000000
II.1.3) Type of contract
Services
II.1.4) Short description:
The Force has decided to go to market for a records management system. The records management system must meet business requirements, offer options to improve business processes, improve data sharing capabilities with partners, seamlessly integrate with other existing and new systems, including the new command and control system, whilst ensuring it is cost effective. It is expected that Northumbria Police will work with the successful suppliers to install, configure and test the new system, and review and enhance business procedures where required to take advantage of the improved functionality. As part of the scope Northumbria Police will complete a back records conversion migrating all data into the new system, it is expected the supplier will be able to offer tools and resources to support the back record conversion.

Section VI: Complementary information
VI.5) Date of dispatch of this notice: 2018-07-23
VI.6) Original notice reference
Notice number in the OJ S: 2018/S 116-263975

Section VII: Changes
VII.1) Information to be changed or added
Section number: II.2.5)
Place of text to be modified: Award criteria
Instead of: Award criteria
Criteria below:
Cost criterion – Name: Licencing/Subscription Charges / Weighting: 14 %
Cost criterion – Name: Implementation Costs / Weighting: 10 %
Cost criterion – Name: Back Record Conversion / Weighting: 4 %
Cost criterion – Name: Support & Maintenance / Weighting: 4 %
Cost criterion – Name: Training / Weighting: 2 %
Cost criterion – Name: Other Costs / Weighting: 1 %

Read:
Quality 65 %
Sub weightings:
— Technical Specification – 30 %
— Track Record of Implementation – 15 %
— Implementation – 12 %
— Implementation Team – 5 %
— Maintenance -3 %
Price 35 %

Section number: IV.2.2)
Place of text to be modified: Time limit for receipt of tenders or requests to participate
Instead of: Date: 25.7.2018
Local Time: 12:00

Read:
Date: 1.8.2018
Local time: 12:00