Defence Online

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2017/S 079-153511/EN)
Nature of contract: Service contract
Procedure: Restricted procedure
Regulation of procurement: EU
Type of bid required: Global bid

Contract notice
Services
Directive 2009/81/EC
Section I: Contracting authority
I.1) Name addresses and contact point(s):
Ministry of Defence, Air Support, Other
Abbey Wood, Spruce 0B
Bristol
Postal code: BS34 8JH
United Kingdom
For the attention of: Mr Darren Brice-Taylor
Phone: +44 1179182968
Email: DESAS-P8A-Comrcl1a@mod.uk
Internet Address(es):
General address of the contracting authority:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: Ministry of Defence, Air Support, Other
Defence Equipment and Support, Spruce 0B, MP#1007, MOD Abbey Wood South
Bristol
Postal code: BS34 8JH
United Kingdom
Contact points(s): Darren Brice-Taylor
Phone: +44 03067987387
Email: DESAS-P8A-Comrcl1a@mod.uk

I.2) Type of the contracting authority:
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3) Main activity:
Defence
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity: Airworthiness, Safety & Logistic Technical Support for P-8A Aircraft.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Services
Service category No 3: Air transport services of passengers and freight, except transport of mail
Main site or location of works, place of delivery or of performance: Bristol, City of.
Nuts code: UKK11
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4) Information on framework agreement
II.1.5) Short description of the specific contract:Technical support services. An enabling contract is required to provide technical support to a multi-disciplined team based at MOD Abbey Wood responsible for delivery of the P8-A Poseidon into UK Service including all supporting activities. In order to support the delivery of the first UK P-8A in April 2019 the P-8A DT requires access to technical specialists across the full range of aeronautical engineering disciplines. These specialists will work alongside the P-8A DT to:— Provide Independent Technical Evaluation of various artefacts produced by the P-8A DT, NAVAIR and other 3rd party suppliers.— Generate aircraft and weapons certification products.— Deliver artefacts in support of Release to Service recommendations.— Operational Test and Evaluation Support.— Generate structural, systems and propulsion integrity products and processes.— Develop safety artefacts including: hazard logs, safety analyses, air-system hazard analyses, equipment safety assessments and safety assessment reports.— Generate MRP compliance evidence and alternative acceptable means of compliance, where applicable.— Produce a UK centric Air-system Document Set for the P-8A.— Support the development of 1 Group continuing airworthiness products.— Develop configuration control artefacts and processes.— Deliver integrated logistics support artefacts and processes.— Engage with 1 Group to support the provision of RAF engineering training.The duration of the contract will be two years, with options to extend for two further one-year extensions. Tasks will be individually priced using agreed firm daily rates. The total volume requirement is expected to equate to around fifteen man-years of effort per year.Relevant dates:Deadline for Expression of Interest and attached DPQQ: 23.5.2017Proposed/estimated ITT issue date: 29.5.2017Proposed/estimated ITT return date: 4.7.2017Proposed/estimated Contract award date: 29.7.2017.
II.1.6) Common procurement vocabulary (CPV): 71356300,
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA):
II.1.8) Lots:
The contract is divided into lots: No
II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
The services is proposed/estimated between Oct 17 and Sep 19 (24 Months). This represents the period of the programme up to the delivery of the first UK P-8A. There is a further requirement from Oct 19 to support the continuing delivery of the further P-8A to the UK and the transition from procurement to in-service support. To achieve this it is proposed to extend the contact for a further 2 option periods of 1 year each, with the agreement of both the Authority and the Potential Provider.
Estimated value excluding VAT:
Range: between 2 000 000 and 8 100 000 GBP
II.2.2) Information about options:
Options: yes
The services is proposed/estimated between Oct 17 and Sep 19 (24 Months). This represents the period of the programme up to the delivery of the first UK P-8A. There is a further requirement from Oct 19 to support the continuing delivery of the further P-8A to the UK and the transition from procurement to in-service support. To achieve this it is proposed to extend the contact for a further 2 option periods of 1 year each, with the agreement of both the Authority and the Potential Provider.
II.2.3) Information about renewals:
II.3) Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
To be Determined at Tender Phase if applicable.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be Determined at Tender Phase.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
To be Determined at Tender Phase if applicable.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To be Determined at Tender Phase.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.A full list of the Regulation 23(1) and 23(2) criteria are at will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2) Economic and financial ability

Minimum level(s) of standards possibly required:
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: (b) a list of works carried out over the past five years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i)the value of the consideration received; (ii)when and where the work or works were carried out; and (iii)specifying whether they were carried out according to the rules of the trade or profession and properly completed(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator(l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority(m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority(n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification****IMPORTANT****Suppliers must read through this set of instructions and follow the process to respond to this opportunity.The information and/or documents for this opportunity are available on You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.Suppliers must log in, go to your Response Manager and add the following Access Code: 7J5NCAV82E. Please ensure you follow any instruction provided to you here.The deadline for submitting your response(s) is 23/05/2017 17:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing -support@contracts.mod.uk or call 0800 282 324.
Minimum level(s) of standards possibly required:
III.2.4) Information about reserved contracts
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession:
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: NO
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates:
Interested suppliers are required to complete the PQQ to provide information that allows the Authority to evaluate the supplier’s capacities and capabilities against the selection criteria.The Authority will use the DPQQ response to create a shortlist of potential providers who:(1) are eligible to participate;(2) fulfil any minimum standards;(3) Pass the Pass/Fail questions in the DPQQ; and(4) Achieve one of the top 6 scores in the DPQQ. Potential Providers will be given a score for the DPQQ where they wish to express an interest and those with the top 6 scores will be taken to the Invitation to Tender (ITT) stage of this procurement. There is no minimum score.
IV.1.3) Reduction of the number of operators during the negotiation or dialogue
IV.2) Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2) Information about electronic auction

IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority/entity
MMA/0005
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: Yes
IV.3.4) Time limit for receipt of tenders or requests to participate
23.05.2017 – 17:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
29.5.2017
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender
In days:
IV.3.8) Conditions for opening of tenders

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: W69J484Z8U.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.
GO Reference: GO-2017420-DCB-10046589.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures:
Ministry of Defence, Air Support, Other
Abbey Wood
Bristol
Postal code: BS34 8JH
United Kingdom
Phone: +44 1179132548
Body responsible for mediation procedures:
Ministry of Defence, Air Support, Other
Abbey Wood
Bristol
Postal code: BS34 8JH
United Kingdom
Phone: +44 1179132548
VI.4.3) Service from which information about the lodging of appeals may be obtained:
Ministry of Defence, Air Support, Other
Abbey Wood
Bristol
Postal code: BS34 8JH
United Kingdom
Phone: +44 1179132548
VI.5) Date of dispatch of this notice:
20.04.2017

Post written by: Andrew Perry