Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 025627/S 000-2026
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Global bid

Contract notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Scottish Prison Service

Postal address: One Lochside, 1 Lochside Avenue
Town: Edinburgh
Region: Edinburgh, City of
Postal code: EH12 9DJ
Country: United Kingdom

Telephone: +44 1313303779
Email: Chris.Johnston@prisons.gov.scot

Internet addresses

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Tenders or requests to participate must be submitted
Electronically
via

I.4) Type of the contracting authority
National or federal agency/office

I.5) Main activity
Public order and safety

II) Object
II.1.1) Title
SPS-02117 Provision of Retail Goods to the SPS
Reference number: SPS-02117

II.1.2) CPV Codes
Main CPV code
15800000

II.1.3) Type of contract
Supplies

II.1.4) Short description
The purpose of this procurement exercise is to award a contract for the supply of retail goods to the Scottish Prison Service (SPS).
The SPS is an Agency of the Scottish Government Justice Department and currently operates sites across Scotland. In addition to the secure, operational establishments, the SPS also operates a college, a central store and an administrative headquarters building. SPS sites range from HMP Inverness and HMP&YOI Grampian in the north to HMP Dumfries in the south. Further information and Site location is available from the SPS’s website: www.sps.gov.uk.
The SPS’s secure, operational establishments provide a shopping facility for all prisoners, from which they are able to buy a range of goods. The intention of this Contract is to enable the supply and provision of a range of goods to any of the SPS’s sites. The SPS shall expect the supplier to offer the range of goods and associated services.

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV codes
03112000
15000000
15312300
15312310
15812100
15840000
15842000
15842300
15842310
15890000
15893000
15894000
15895000
15900000
15990000
15992000
15993000
33710000
33711000
42200000
42210000
44618420
55300000
55900000
66151100

II.2.3) Place of performance
NUTS code
UKM – SCOTLAND
Main site or place of performance
all of Scotland

II.2.4) Description of the procurement
The SPS will commence this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) will be published by SPS and will be made available to bidders on Public Contract Scotland-Tender (PCS-T). Tender responses will then be evaluated by the SPS in accordance with the ITT.

II.2.5) Award Criteria
Quality
Name: quality
Weighting: 40

Price
Weighting: 60

II.2.7) Contract dates (estimated)
Duration in days
1440
This contract is subject to renewal
Yes
Description of renewals
any option up to 24 months

II.2.11) Information about options
Options: No

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes

IV.2) Administrative information

IV.2.2) Tender submission deadline
2026-05-01 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

IV.2.5) Scheduled date for start of award procedures
2026-05-01 14:00

IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in days
90
from the date stated for receipt of tender

IV.2.7) Conditions for opening of tenders
Date: 2026-05-01 14:00

VI) Complementary information
VI.1) Information about recurrence
This is a recurrent procurement
No

VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31262. For more information see:
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
not required
Community benefits are included in this requirement. For more information see:
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement. For more information see: A summary of the expected community benefits has been provided as follows:
It is expected that the supplier will work on the development of the Community Benefits Plan (CBP) in agreement with SPS and will follow a structured process where reporting tangible and measurable outcomes will be essential to promote inclusive and sustainable growth and support the SPS to make a sustainable and socially responsible contribution to Scotland. This shall be managed in relation to the successful suppliers response and commitments as agreed within the final contract.
(SC Ref:827121)

VI.4) Procedures for review
VI.4.1) Review body
Official name
Edinburgh Sherriff Court
Town: Edinburgh
Country: United Kingdom

VI.5) Date of dispatch of this notice
2026-03-20 10:47