Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 019923/S 000-2026
Nature of contract: Service contract
Procedure: Not specified
Regulation of procurement: Not applicable
Type of bid required: Global bid
Prior information notice without call for competition
I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Scottish Fire and Rescue Service
Postal address: Headquarters, Westburn Drive
Town: Cambuslang
Region: SCOTLAND
Postal code: G72 7NA
Country: United Kingdom
Telephone: +44 1416464637
Email: flexibleprocurement@scotland-excel.org.uk
Internet addresses
I.2) Information about joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
II) Object
II.1.1) Title
Testing and Maintenance of Garage Equipment
Reference number: ocds-h6vhtk-06630d
II.1.2) CPV Codes
Main CPV code
50433000
II.1.3) Type of contract
Services
II.1.4) Short description
Scottish Fire and Rescue Service (SFRS) is preparing to retender its Testing & Maintenance of Garage Equipment used across its workshop estate.
This Prior Information Notice (PIN) is being issued to engage with the market and gather insights from potential suppliers. The aim is to inform the development of the upcoming tender documentation and ensure the specification accurately reflects current capabilities, industry standards, technological developments, and best practice in the servicing and maintenance of garage workshop equipment.
SFRS is particularly interested in understanding supplier capability across the following areas:
– Ability to maintain, calibrate, test and repair a broad range of garage and workshop equipment
– Geographic service coverage across all SFRS workshops, including Glasgow, Dundee, Inverness and Newbridge
– Availability of service engineers accredited by the Garage Equipment Association (GEA) or equivalent
– Use of digital tools for reporting, asset management, maintenance scheduling, and document control
– Approaches to delivering both planned and reactive maintenance, including typical response times
– Supply chain resilience, including availability of OEM or OEM equivalent parts
– Capacity to supply and install new equipment on an ad hoc basis
– Business continuity planning, risk management, and contingency arrangements
– Contract management processes, KPI monitoring, and data/reporting capability
– Ability to support collaborative call off by other eligible public bodies (e.g., Scottish Ambulance Service and Police Scotland) where this is operationally beneficial and within scope of the Framework
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
50100000
II.2.3) Place of performance
NUTS code
UKM – SCOTLAND
II.2.4) Description of the procurement
The Scottish Fire and Rescue Service (SFRS) seeks to establish a multi year Framework Agreement for the Planned and Reactive Maintenance, Calibration, and Ad hoc Replacement of Workshop Equipment used across its four Area Resource Centres:
– Glasgow (Cowcaddens),
– Dundee,
– Inverness, and
– Newbridge.
The purchase is essential to ensuring the safety, reliability and operational readiness of SFRS’s fleet of emergency and support vehicles, which include fire appliances, rapid response units, platforms, and specialist rescue vehicles. Maintaining these vehicles to legislative and manufacturer standards is mission critical for emergency response capability.
The requirement is highly critical, as improper maintenance or calibration of workshop equipment directly affects SFRS’s ability to service front line vehicles and therefore impacts emergency service delivery.
The contract covers a full suite of workshop equipment and includes planned annual maintenance, calibration, reactive repairs within strict response times, and ad hoc equipment replacement when economically justified. This ensures equipment remains compliant with health and safety legislation, manufacturer requirements, and insurer standards.
This purchase is a high importance, safety critical service contract aimed at safeguarding the operational reliability of SFRS workshops, ensuring compliance with national standards, and supporting uninterrupted emergency service provision.
Responses to this PIN will help shape the final tender specification, technical questions, and selection criteria. Suppliers are invited to respond to the attached questionnaire, which covers the areas outlined above.
Please note that this PIN is not a call for competition and does not commit SFRS to any procurement process at this stage.
Responses should be emailed to flexibleprocurement@scotland-excel.org.uk by 5:00 PM on 26th March 2026. Additional information: Scotland Excel (SXL) will be acting on behalf of Scottish Fire and Rescue Service (SFRS) in the execution of this procurement exercise but will not be party to the contract or the management of the contract throughout its lifetime.
II.3) Estimated date of publication of contract notice
2026-04-30 00:00
IV) Procedure
IV.1) Description
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
VI) Complementary information
VI.3) Additional information
Scotland Excel (SXL) will be acting on behalf of Scottish Fire and Rescue Service (SFRS) in the execution of this procurement exercise but will not be party to the contract or the management of the contract throughout its lifetime.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at
(SC Ref:825671)
VI.5) Date of dispatch of this notice
2026-03-05 13:25
