Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 004086/S 000-2026
Nature of contract: Service contract
Procedure: Not specified
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK2: Preliminary Market Engagement Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Mayor’s Office for Policing and Crime
National registration number: PTMT-7816-YCQG

Postal address: 169 Union Street
Town: London
Region: Lewisham and Southwark
Postal code: SE1 0LL
Country: United Kingdom

Email: MOPACProcurement@mopac.london.gov.uk

I.4) Type of the contracting authority
Public authority – sub-central government

II) Object
II.1.1) Title
Case File Quality
Reference number: 2283

II.1.3) Type of contract
Services

II.1.4) Short description
The Metropolitan Police Service (MPS) is seeking to procure a robust, scalable case file quality solution to support operational policing, compliance, and improve submissions to the CPS.
The MPS is looking to improve the quality and completeness of case files submitted to the CPS, reduce time and effort spent on reworking or resubmitting files and ensure compliance with CPS requirements, national policing standards, and internal triage criteria.
The MPS are looking to support officers and staff with tools that enable them to focus on content, not just process and to standardise quality assurance across the MPS.
(Estimated contract dates below refer to the Alpha phase contract)

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV code
72000000

II.2.3) Place of performance
NUTS code
UKI – LONDON

II.2.7) Contract dates (estimated)
Start
2026-04-06 00:00
End
2026-05-29 23:59
Duration
1 month 24 days

II.3) Estimated date of publication of contract notice
2026-02-02 23:59

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)

IV) Procedure
IV.1) Description

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system

VI) Complementary information
Link to source/bidding documents

VI.5) Date of dispatch of this notice
2026-01-16 17:05

VI.6) Engagement information
Engagement deadline
2026-01-22 23:59
Engagement process description
Engagement deadlines:
• Stage 1: Preliminary Market Engagement Notice: Estimated 16th January 2026
• Stage 2: Supplier 1 Hour MS Teams Event to outline Upcoming Opportunity: Estimated 23rd January 2026
• Stage 3: Procurement Selection Questionnaire (PSQ) Release (UK4 Tender Notice): Estimated Release: w/c 2nd February 2026
• Stage 4: PSQ Response Deadline: Estimated Deadline 13th February 2026
• Stage 5: Internal Assessment of PSQ: Estimated 20th February 2026
• Stage 7: Successful Suppliers Invited to Discovery Phase: Estimated 23rd February 2026
• Stage 8: Successful Supplier Invited to Alpha Phase: Estimated 2nd April 2026
Engagement process description:
To register your interest in the MS Teams Event outlined in Stage 2 above, email iman.ali3@met.police.uk with the subject line “Case File Quality – MS Teams Event” before the Thursday 22nd January 5pm to receive the invite link.
The Procurement Selection Questionnaire (PSQ) will be used by the MPS to score supplier responses – there will be a minimum pass score to be included in Discovery Phase. There will be up to 10 questions, some Pass / Fail and others which will enable the MPS to identify suppliers best able to address the problem statement.
Further Phases will be outlined in the PSQ.
Particular suitability
Please Note: Suppliers MUST be members of the Precise Policing Phase 2 Dynamic Market to take part in this upcoming tender.
Submission Deadline for Dynamic Market Applications: Estimated Deadline 30th January 2026
1)To be able to apply for membership all interested parties will have to register on Coupa and request to participate in the Precise Policing 2 Sourcing Event #2283

2) In the ‘Details’ section of Event 2283 you will need to download, respond and sign, where applicable, the following documents:
Precise_Policing_Phase_2__Technical_CoM_Assessment_Requirements
Precise_Policing_Stage_2_-_Conditions_of_Membership_commercial
Terms_Of_Agreement_Precise_Policing_2-_Dynamic_Market_Agreement_UPDATED
3) Once completed, attach the documents in ‘My Responses’ in Event 2283 to submit your application. Please ensure the instructions in each document are read fully before returning your submissions.
4) The deadline to submit applications is 30th January 2026 11:59pm (estimated).
5) Suppliers who are successful in their submission will be added to the Dynamic Market on w/c 2nd February 2026 (estimated)