Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 084461/S 000-2025
Nature of contract: Service contract
Procedure: Not specified
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK2: Preliminary Market Engagement Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Police and Crime Commissioner for South Wales
National registration number: PYVQ-9856-GTXR

Postal address: Cowbridge Road
Town: BRIDGEND
Region: Bridgend and Neath Port Talbot
Postal code: CF31 3SU
Country: United Kingdom

Contact Person: Gemma Evans
Telephone: +447837656190
Email: gemma.evans2@gwent.police.uk

I.4) Type of the contracting authority
Public authority – sub-central government

II) Object
II.1.1) Title
Provision of Onsite Bistro/Cafe Services
Reference number: JCPS0899

II.1.3) Type of contract
Services
Special regime
LightTouch

II.1.4) Short description
The provision of an on-site canteen/cafeteria and takeaway service offering hot and cold meals, light snacks, confectionery, hot/cold beverages and vending facilities (if so required) across three sites of the South Wales Police estate, with the potential for a fourth site to be added from 2027. The supplier may also be requested to provide hospitality/buffets in those same sites if required.

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV codes
55300000
55500000

II.2.3) Place of performance
NUTS code
UKL – WALES

II.2.7) Contract dates (estimated)
Start
2026-07-06 00:00
End
2029-07-05 23:59
Duration
3 years
Possible extension
2031-07-05 23:59
Extended duration
5 years
This contract is subject to renewal
Yes

VI) Complementary information
Link to source/bidding documents

VI.5) Date of dispatch of this notice
2025-12-18 14:28

VI.6) Engagement information
Engagement deadline
2026-02-13 23:59
Engagement process description
The Commissioner invites interested suppliers to take part in pre-market engagement activities. These will include site visits to the three canteen locations in the Bridgend area, followed by a meeting with key stakeholders to discuss the requirements in more detail. Each visit and discussion is expected to take no longer than one hour.
Suppliers should note that insights gained during this engagement may influence aspects of the final specification. Additionally, any questions raised and responses provided will be shared with all bidders in an anonymised format to ensure transparency. Participation in these activities is not mandatory for tender submission but is encouraged to gain a thorough understanding of the requirements
Site visits are scheduled for 14 and 15 January, with additional dates potentially added based on demand. Further visits may also be available during the tender period; however, these will not include stakeholder discussions.
If you wish to participate in the pre-market engagement, please email gemma.evans2@gwent.police.uk.