Defence Online

Type of document: Contract Notice
Country: United Kingdom

1. Title: REQUEST FOR INFORMATION (RFI) – RFI FOR REPLACEMENT AND MAINTENANCE OF ELECTRONIC ACCESS SYSTEM – SHORT DEADLINE
2. Awarding Authority: NI Water and its subsidiaries, GB Email: sourcing@niwater.com. Web:
3. Contract type: Supply contract
Open/Competitive Flexible
4. Description: Please note this is a request for information only and relates to Preliminary market engagement notice – Procurement Act 2023 2025/S 000-059654. The replacement electronic access system will be required to be rolled out across a number of specified location. The currently installed electromechanical padlock system has approximately 5500 electronic padlocks on front gates and kiosks, comprising of Grade 3, Grade 4 and Grade 5 padlocks. In addition, there are currently 3500 mechanical padlocks, 1300 electronic door cylinders/cam locks, 120 mechanical door cylinders, with 4000 electronic keys and 71 gate access systems, installed at 22 no. of sites. Any successful supplier should be able to provide services over the full geographical coverage of Northern Ireland. This will include the ongoing maintenance, repair, like for like replacement and supply of spare parts over the period of the contract. See CFT documents for a copy of the RFI. Please note this is a re-issue of the previous RFI to the market; we have provided additional information on the scope of our requirements.
5. CPV Code(s): 44521120, 50610000, 35121000, 44521000, 44521130, 44212383, 44221310, 42961100, 45310000
6. NUTS code(s): UKN, UKN0, UKN06
7. Main site or location of works, main place of delivery or main place of performance: NI Water’s sites
Northern Ireland
8. Reference attributed by awarding authority: CfT CA Unique ID: NIW-1190
9. Estimated value of requirement: Estimated value (GBP): 3,000,000
10. Time-limit for receipt of tenders or requests to participate: 21.11.2025 (12:00:00).
11. Address to which they must be sent: For further information on the above contract please visit Web:
12. Other information: Evaluation Mechanism: MAT
Services, Works, Goods: Goods
Directive: UK
CfT Involves: A Public Contract
First Cycle: Public
Tender Structure Envelope Type: Qualification
Special Regime Contract: No
Contact Point: sourcing@niwater.com
Award per Item: No
Estimated value (GBP): 3,000,000
Above or Below Threshold: Above
End of clarification period: 21/11/2025 12:00
Upload of documents within the clarifications: Yes
Tenders Opening Date: 21/11/2025 12:30
Allow suppliers to make an online Expression Of Interest: Yes
Contract awarded in Lots: No
EU funding: No
Multiple tenders will be accepted: No
Contract duration in months or years, excluding extensions: 72 months
Link to Notices: 2025/S 000-059654
Validity of Tender in days or months: 90 days
TKR-20251112-EX-1860246