Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 072844/S 000-2025
Nature of contract: Service contract
Procedure: Not specified
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK1: Pipeline Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Ministry of Defence
National registration number: PHVX-4316-ZVGZ

Postal address: Whitehall
Town: London
Region: Westminster
Postal code: SW1A2HB
Country: United Kingdom

Email: defcomrcl-hobp1-ooo@mod.gov.uk

Internet address

I.4) Type of the contracting authority
Public authority – central government

II) Object
II.1.1) Title
Pan Government Records Management Contract
Reference number: ocds-h6vhtk-05dcf0

II.1.3) Type of contract
Services

II.1.4) Short description
The Ministry of Defence currently manages a Pan-Government Public Private Partnership (PPP) contract for the storage, management, and transportation of public records. This contract, known as the Pan-Government Records Management Contract (PGRMC), is utilised by 20 Other Government Departments (OGDs) and Arms-Length Bodies (ALBs). A portion of the records managed under this arrangement are classified as SECRET, with the remainder classified up to OFFICIAL-SENSITIVE.
With the existing contract set to expire in 2028, the MOD, in collaboration with other government departments, is actively considering its approach to re-procuring these critical services and to that aim is undetakening preliminay market engagement in Novembe 2025.
The key elements of the requirement are:
• Secure Storage
• Management of Records
• Transport of Records
• Scanning Services
• Bulk Destruction of Records

II.1.5) Estimated Total Value
Value (including VAT)
300,000,000
Value (excluding VAT)
250,000,000
Currency
GBP

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV code
92512000

II.2.7) Contract dates (estimated)
Start
2028-12-07 00:00
End
2038-12-06 23:59
Duration
10 years

II.3) Estimated date of publication of contract notice
2028-11-07 23:59

VI) Complementary information
Link to source/bidding documents

VI.5) Date of dispatch of this notice
2025-11-11 14:36