Defence Online

Type of document: Contract Notice
Country: United Kingdom

1. Title: 4441.EFM.JR.25 – Access Control System and Maintenance
2. Awarding Authority:
UNIVERSITY OF SHEFFIELD
The University of Sheffield
Firth Court, Western Bank
Sheffield
England
S10 2TN
Contact: James Rainbow
Email: James.Rainbow@sheffield.ac.uk
Phone: 0114 2224204
URL:
3. Contract Type: Services
4. Description: Dear Sirs
This tender requirement is being conducted on behalf of the Security Services Management for an Access Control System, its maintenance and the technical support requirements / provision around such. This is a one stage open tender.

The system must ensure the security, accessibility, and operational efficiency of all university buildings, including academic, residential, research, and administrative areas. Installation, maintenance and technical support is required within the scope of the requirement.

The System and solution must: –
– Cover identified campus buildings, including entry points, internal doors, labs, data centres, and high-risk areas.
– Integrate with CCTV, fire alarm, and Building Management Systems (BMS).
– Support staff, student, and visitor access, including remote management.

The supplier needs to be able to maintain future operation of the solution proposed (e.g. system, software and hardware). The maintenance contract is essential in ensuring all equipment and the operation of the solution remains in optimal condition. Preventative maintenance and emergency support & response times are important requirements. Both the system / software and the maintenance offer must have appropriate customer service support and technical support.

The full technical specification and further information about the requirements can be found in the tender documentation which will be made available to you on within In-Tend once you have expressed your interest.

The tender documents can be downloaded by registering and expressing your interest on the University`s e-tendering system

If you have any questions or comments in relation to this tender they must be submitted via the In-tend System, this can be accessed at Completed tenders must be returned through the same e-tendering system.
5. CPV Codes:
44521120 – Electronic security lock
42961100 – Access control system
30162000 – Smart cards
72260000 – Software-related services
35120000 – Surveillance and security systems and devices
48730000 – Security software package
50610000 – Repair and maintenance services of security equipment
6. NUTS Codes: UKE32
7. Main Site or Location of Works, Main Place of Delivery or Main Place of Performance: Yorkshire and The Humber
8. Reference Attributed by the Awarding Authority:
4441.EFM.JR.25
9. Estimated Value of Requirement: £1,200,000
10. Start Date: 01/08/2025
11. End Date: 31/07/2032
12. Closing Date: 11/04/2025
13. Other Information:
Additional Text
The University of Sheffield is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (Directive 2014/24/EU) as amended by the Public Procurement (Amendment) (EU Exit) Regulations 2020.

This procurement opportunity is operating outside of the Public Contracts Regulations named above and will not be subject to them. The University is advertising this opportunity in Contracts Finder on a voluntary basis and does not undertake any obligation to comply with the regulations (as defined above). It reserves its rights, in full, to adapt or step outside the procedures in the procurement regulations as the University considers necessary to fulfil the requirements outlined in the Invitation to Tender.

Duration; 84 months (7 years).
Description of options: 3+2+2 year period.

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address.

Tenders must be submitted electronically via
For further information/documentation please visit: