Type of document: Contract Notice
Country: United Kingdom
1. Title: COLLECTION, SCANNING, DIGITISATION AND SECURE DESTRUCTION OF CONFIDENTIAL HR AND OCCUPATIONAL HEALTH
2. Awarding Authority: Mid and West Wales Fire and Rescue Authority, Procurement Department , Fire Service Headquarters, Lime Grove Avenue,, Carmarthen, GB, SA31 1SP. Tel: 03706060699. Email: dh.williams@mawwfire.gov.uk. Web: (David Williams)
3. Contract type: Service contract
Single stage
4. Description: The Awarding Authority is seeking quotations from suppliers for the collection, scanning, digitisation and secure destruction of confidential HR and Occupational Health filing records.
The Service has progressed towards electronic Human Resources (HR) and occupational health files for employees, however physical files are still stored within the HR Department. The Service has decided to digitise the existing physical files for employees enabling easier access to these records. The physical files will then need to be securely destroyed, and a certificate of destruction provided.
The contract term will be for the duration of the project, as per the project timescales provided in your response.
5. CPV Code(s): 38520000, 79999100, 72512000, 48329000, 92512100
6. NUTS code(s): UKL, UKL1, UKL14
7. Main site or location of works, main place of delivery or main place of performance: South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
8. Reference attributed by awarding authority: OCID: ocds-kuma6s-148290
Reference number attributed to the notice by the contracting authority
MWITQ63
(WA Ref:148290)
9. Estimated value of requirement: Not provided.
10. Time-limit for receipt of completed tenders 24.3.2025 (12:00:00).
11. Address to which they must be sent: For further information regarding the above contract notice please visit:
12. Other information: NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Total quantity or scope of tender
Please see documents
Estimated award date 06-05-2025
Language or languages in which tenders or requests to participate can be drawn up EN CY
Tender Submission Postbox
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at
Additional Documentation
The additional documents relating to this notice are available from above website
TKR-2025221-EX-1837657
