Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2024/S 000-017016/EN)
Nature of contract: Service contract
Procedure: Award of a contract without prior publication
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: NORTH YORKSHIRE POLICE
Postal address: ALVERTON COURT,CROSBY ROAD
Town: NORTHALLERTON
Postal code: DL61BF
Country: United Kingdom
Contact Person: Patricia Green
Telephone: +44 7966432742
Email: Patricia.Green@northyorkshire.police.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and saftey

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Voluntary ex ante transparency notice – Wide Area Network (WAN)

Reference number: 2223-00151
II.1.2) Main CPV code: 72720000
II.1.3) Type of contract Services
II.1.4) Short Description:
This is a voluntary ex ante transparency (VEAT) notice. This notice is to indicate that The York and North Yorkshire Combined Authority formed on the 7th May 2024 acting on behalf of itself and the Chief Constable of North Yorkshire Police proposes to contract with North Yorkshire Council by virtue of fully owned teckal company called Nynet Limited (company number 06069791) for the provision of their Wide Area Network
Since the formation in 2019 of enableNY (North Yorkshire Police and North Yorkshire Fire and Rescue Service) many areas of the Estates are shared by both organisations, the vision is to have a collaborative arrangement which will deliver opportunities to reduce costs for multi occupancy buildings. Nynet provide broadband to businesses, communities and the public throughout North Yorkshire, all surpluses are re-invested to provide reliable networks across North Yorkshire.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:2251450.00
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 32430000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
This is voluntary ex-ante transparency (VEAT) notice. This notice is to indicate that The York and North Yorkshire Combined Authority acting on behalf of itself and the Chief Constable of North Yorkshire Police proposes to contract with North Yorkshire Council by virtue of fully owned teckal company called Nynet Limited (company number 06069791) for the provision of their Wide Area Network.
The deliverables from the service shall include network links for Police Force and the Fire and Rescue Service, supporting the current and future demand on network traffic,. This will be performed on a site-by-site basis defining the link size and link type required based on criticality of the services within the building. Link types include:
• Non-resilient where a single link is presented and should this fail, connectivity is lost
• Diverse Routed where two links are provided that exit the building at different locations eventually being routed together to the same supplier exchange or where they exit the building in the same place bur are routed to the different BT exchanges.
• Fully Diverse Routed where two links are provided that exit the building at different locations and are routed to separate exchanges powered by different sections of the national grid
• Technical requirements will be produced citing bandwidth, latency and jitter parameters that need to be met to support the growing use of voice and video technologies over the network links
Project implementation requirements will ensure that where downtime is required it is minimised and takes place during less busy periods.
Nynet Limited provide broadband to businesses, communities and the public throughout North Yorkshire, all surpluses are re-invested to provide reliable networks across North Yorkshire. Objectives common to North Yorkshire Council and York and North Yorkshire Combined Authority that will be achieved include but not limited to:
• Enables and enhances the ability to perform North Yorkshire Police and North Yorkshire Fire & Rescue Service roles as Category 1 responders under the Civil Contingencies Act 2024
• To facilitate and achieve enhanced secure and resilient communications in an emergency.
• Provide day to day reliable access to the public, data and cloud hosted applications supporting all of the organisation’s functions.
The procurement is to be awarded in accordance with the Public Contract Regulations 2015, under Regulation 12 (7), Contracts which establish or implement co-operation between contracting authorities. This award shall satisfy all requirements of Regulation 12(7) of the Public Contract Regulations 2015.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
Options to extend for 2 x 12 months

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
(please complete point 2 of the Annex D)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: 2223-0151
Title: Wide Area Network

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2024-05-31
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: North Yorkshire Council
Postal address: County Hall, Racecourse Lane
Town: Northallerton
Postal code: DL7 8AD
Country: United Kingdom
Nuts code:
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices
V.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Value excluding VAT: 2251450.00 Currency: GBP

Proportion: 100 %
Short description of the part of the contract to be subcontracted:North Yorkshire Council will be subcontracting 100% of the contract to Nynet

Section VI: Complementary informationVI.4) Procedures for review
VI.4.1) Review body
Official name: High Court
Town: Nothallerton
Postal code: DL7 8QZ
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2024-05-31

Other justification for the award of the contract without prior publication of a call for competition
in the Official Journal of the European Union
The procurement falls outside the scope of application of the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
This is voluntary ex-ante transparency (VEAT) notice. This notice is to indicate that The York and North Yorkshire Combined Authority acting of behalf itself and the Chief Constable of North Yorkshire proposes to contract with North Yorkshire Council by virtue of fully owned teckal company called Nynet Limited (company number 06069791) for the provision of their Wide Area Network.
Since the formation in 2019 of enableNY (North Yorkshire Police and North Yorkshire Fire and Rescue Service) many areas of the Estates are shared by both organisations, the vision is to have a collaborative arrangement which will deliver opportunities to reduce costs for multi occupancy buildings. Nynet provide broadband to businesses, communities and the public throughout North Yorkshire, all surpluses are re-invested to provide reliable networks across North Yorkshire.
The deliverables from the service shall include network links for Police Force and the Fire and Rescue Service, supporting the current and future demand on network traffic,. This will be performed on a site-by-site basis defining the link size and link type required based on criticality of the services within the building. Link types include:
• Non-resilient where a single link is presented and should this fail, connectivity is lost
• Diverse Routed where two links are provided that exit the building at different locations eventually being routed together to the same supplier exchange or where they exit the building in the same place bur are routed to the different BT exchanges.
• Fully Diverse Routed where two links are provided that exit the building at different locations and are routed to separate exchanges powered by different sections of the national grid
• Technical requirements will be produced citing bandwidth, latency and jitter parameters that need to be met to support the growing use of voice and video technologies over the network links
Project implementation requirements will ensure that where downtime is required it is minimised and takes place during less busy periods.
Nynet Limited provide broadband to businesses, communities and the public throughout North Yorkshire, all surpluses are re-invested to provide reliable networks across North Yorkshire. Objectives common to North Yorkshire Council and York and North Yorkshire Combined Authority that will be achieved include but not limited to:
• Enables and enhances the ability to perform North Yorkshire Police and North Yorkshire Fire & Rescue Service roles as Category 1 responders under the Civil Contingencies Act 2024
• To facilitate and achieve enhanced secure and resilient communications in an emergency.
• Provide day to day reliable access to the public, data and cloud hosted applications supporting all of the organisation’s functions.
The procurement is to be awarded in accordance with the Public Contract Regulations 2015, under Regulation 12 (7), Contracts which establish or implement co-operation between contracting authorities. This award shall satisfy all requirements of Regulation 12(7) of the Public Contract Regulations 2015.