Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2024/S 000-005312/EN)
Nature of contract: Service contract
Procedure: Award of a contract without prior publication
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Scottish Prison Service
Postal address: One Lochside, 1 Lochside Avenue
Town: Edinburgh
Postal code: EH12 9DJ
Country: United Kingdom
Contact Person: Jennifer Cleworth
Telephone: +44 1313303778
Email: Jennifer.Cleworth@prisons.gov.scot
Internet address(es):
Main address:
Address of the buyer profile:

I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Public order and saftey

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: 01866 Provision of a Kiosk Solution Proof of Concept at HMP Shotts

Reference number: 01866
II.1.2) Main CPV code: 72500000
II.1.3) Type of contract Services
II.1.4) Short Description:
The SPS is currently piloting a KIOSK Service at HMP Shotts as a result of a Proof of Concept. SPS requires the on-going provision of this service and associated maintenance.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:268000
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 30211300
Main CPV code: 30231100
Main CPV code: 72590000

II.2.3) Place of performance
Nuts code: Main site or place of performance:HMP Shotts

II.2.4) Description of the procurement
SPS intends to make a direct award to Unilink Software Limited for the on-going service and maintenance of the KIOSK system at HMP Shotts for a period of 1 year (plus up to an additional 2 years extension option on a 1+1 basis) while the national in-cell services procurement activity is undertaken.

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
(please complete point 2 of the Annex D)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2021/S 055-140223

Section V: Award of contract/concession
Contract No: 01866
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2024-02-15
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Unilink Software
Postal address: Europoint
Town: London
Postal code: SE1 0NZ
Country: United Kingdom
Telephone: +44 2070363810
Nuts code:
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
(SC Ref:758519)
VI.4) Procedures for review
VI.4.1) Review body
Official name: Edinburgh Sherriff Court
Postal address: 27 Chambers St
Town: Edinburgh
Postal code: EH1 1LB
Country: United Kingdom
Internet address: www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court

VI.5) Date of dispatch of this notice:
2024-02-19

Other justification for the award of the contract without prior publication of a call for competition
in the Official Journal of the European Union
The procurement falls outside the scope of application of the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
Continuity of service is required at HMP Shotts due to their reliance on the Kiosk service while the national in-cell services contract tender process is being undertaken. This is primarily due to the operational risk associated with removing the Kiosk service and as a result of both users and SPS staff being heavily reliant on the Kiosk service (including the time saving it has achieved by moving away from manual, paper based processes).